J046--SPS RO System Maintenance

The Department of Veteran Affairs, Networking Contracting Office (NCO1) located in West Haven, CT intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Evoqua Water Technologies LLC for the following requirement:

Performance Work Statement

SPS RO System Maintenance

Project Scope

The White River Junction VA Healthcare System requires the services of a qualified firm to provide services allowing for the preventative maintenance of a RO and DI water generation system (critical water).

Tasks and Requirements

General Contractor Requirements

Preventative maintenance services will include the following services identified in Table 1 for all equipment identified in Table 2.

Table 1

Description of Services

Scheduled Frequency

Frequency Limit

Routine Service / Maintenance Visits

Quarterly

NA

Mechanical / Electrical Checks

Quarterly

NA

Operational Checks

Quarterly

NA

Collect and Analyze Data

Remote Monitoring

NA

Filter Replacement (Pre Filters)

Quarterly

As Required **

Filter Replacement (Vent)

Annually

As Required **

Pump Maintenance

Annually

As Scheduled *

Instrumentation Maintenance

Annually

As Scheduled *

Replace UV Lamps / Sleeves

Annually

As Scheduled *

Calibration of Instruments

Annually

As Scheduled *

Membrane Cleaning

Annually

As Scheduled *

Membrane Sanitization

Annually

As Scheduled *

Storage Tank Sanitization

Annually

As Scheduled *

Loop Sanitization

Annually

As Scheduled *

Analytical Services

Annually

As Scheduled *

Remote Monitoring

Continuous

As Scheduled *

Carbon Filter Valve Rebuild / Rebedding

As needed

As Required **

Softener Filter Valve Rebuild / Rebedding

As needed

As Required **

TOC Analytics

Quarterly

As Scheduled *

Bacteria (HPC Low Level)

Quarterly

As Scheduled *

Endotoxin Testing

Annually

As Scheduled *

Covered Equipment Repair or Replacement

As Required **

Emergency Call Out Service

As Required **

Call Out Services

As Required **

As Scheduled - If additional quantities are required, they will be quoted and charged separately. This is done in order to minimize the inclusion of costs which are unlikely and/or unexpected or which may be unpredictable.

As Required ** - For "As Required" a frequency is listed, but the actual frequencies and quantities may be greater or fewer. The resulting frequencies will be guided by the quantity and quality guarantee.

Table 2

QTY

Item Description

1

Feed Water back pressure regulating valve

1

Leak Detector with shit off solenoid valve

1

5 µm prefilter housing, w/ one set of filters

1

FRP activated carbon filter

1

FRP softener and PE brine tank

1

M41 RO unit

System array 1:1:1:1 w/ 4 x40 low pressure membranes

Product divert kit

Automated RO bypass

2

Thornton conductivity probe

2

Paddlewheel flowmeter

1

SDI equipment

Two 3.6ft mixed bed tanks

Two inlet hoses

Two outlet hoses

Two light body

Two quality lights

One light transformer

One inline strainer

One 20 housing

One 20 0.2 µm filter

2

Storage Tank and accessories

One 300 gallon fully drainable dome top PE Tank

One IFM Level transmitter

One 0.2 µm 20 vent filter

One 20 vent filter housing

2

Distribution Loop Pump with VFD

1

Ultraviolet Light System 254nm, one pair of light traps

2

Pressure Sensor

1

0.05 µm filter housing

1

Remote Monitoring Panel

One thornton M300 multiparameter analyzer

Link-2-site modem for digital monitoring of system performance

1

Remote area alarm

Period of Performance

Contract period will be a base plus 4 , identifying a base contract with 4 options which can be exercised by the Government. Contract periods of performance for each year shall be 1 year or 365 days from the date of Contract award. The Contractor shall provide a cost estimate based on the following bid schedule.

Contract Year

Bid Estimate

Base

Full PM Services (Table 1)

Option Year 1

Full PM Services (Table 1)

Option Year 2

Full PM Services (Table 1)

Option Year 3

Full PM Services (Table 1)

Option Year 4

Full PM Services (Table 1)

Privacy Statement

Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

Evoqua Water Technologies LLC. will be awarded this procurement because they are the only vendor capable of providing the needed service because the water purification system is an Evoqua Water Technologies/Xylem built system. As such, the water purification system is proprietary to Evoqua, and no other companies are authorized to service this system. Only technicians employed by Evoqua are authorized to service the system because of the knowledge and expertise they possess due to specialized training.

The NAICS code for this requirement is 221310 with small business size standard of

$41 Million.

This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirements listed above must clearly identify their capability to do so in writing by May 15, 2026, at 5:00 PM EST time. Responses should be sent to Kenya Mitchell at Kenya.Mitchell1@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.