J045--Testing and Air Balancing Contract

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220, J045) with a size standard $16.5 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing testing and air balance at Northampton VAMC. per the requirements below. Refer to the Performance Work Statement below for the requested requirement description. The standard shall be of quality; meeting or exceeding those outlined in the Performance Work Statement.

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10 am EST, Aug 25, 2025. All responses under this Sources Sought Notice must be emailed to Tnauri.woodbridge@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM will be ineligible to receive a government contract, should a solicitation be issued resulting from this Sources Sought.

VISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract, should a solicitation be issued resulting from this Sources Sought.

Attachment 1

Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________

Address: ______________________________________________________________________

Phone Number: ________________________________________________________________

Point of Contact: _______________________________________________________________

E-mail Address: ________________________________________________________________

Unique Entity Identifier (UEI) #:Â ___________________________________________________

CAGE Code: __________________________________________________________________

Other available contract vehicles (GSA/FSS/NASA SEWP/ETC): ________________________

_____________________________________________________________________________

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SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N)

VIP Verified VOSB: (Y / N)

8(a): (Y / N)

HUBZone: (Y / N)

Economically Disadvantaged Women-Owned Small Business: (Y / N)

Women-Owned Small Business: (Y / N)

Small Business: (Y / N)

NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

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Performance Work Statement:

Background:

The Edward P. Boland Veterans Affairs Medical Center requests testing, adjusting, and balancing (TAB) services for our Sterile Supply, Clean Supply, Soiled Utility, and other small rooms that have specific HVAC requirements. This contract will provide National Environmental Balancing Bureau (NEBB) certified TAB services. Must abide by the VA HVAC Design Manual.

Scope of Work:

The Contractor shall furnish all labor, materials, equipment, and expertise necessary to perform the testing, adjusting, and balancing (TAB) services for our listed rooms and locations. This contract request is for a NEBB certified service contractor specializing in testing, adjusting, and balancing (TAB) services to complete all required services and provide a written report. This service will be required annually.

Location(s):

Edward P. Boland VAMC Campus, 421 North Main Street, Leeds, MA, 01053

VA Clinic Belmont St Worcester, MA

VA Clinic 377 Plantation St, Worcester, MA 01605

VA Clinic 881 Main St, Fitchburg, MA 01420

VA Clinic 143 Munson St, Greenfield, MA 01301

VA Clinic 78 Center St 2nd Floor, Pittsfield, MA 01201

VA Clinic 25 Bond St, Springfield, MA 01104

Period of Performance: Within 60 days from award.

Certification Requirements:

The Contractor shall obtain all necessary licenses and permits necessary to perform the work under the contract, prior to award.

Licenses and permits shall be submitted as supplemental documents with offer(s) to the solicitation.

Specific Tasks:

Schedule:

All work to be performed during the normal business hours of 8:00 am 3:30 pm Monday through Friday except federal holidays. Contractor shall submit written schedule proposal to the COR and/or Office Manager for approval, prior to commencing. NOTE: The CO, COR, & Facilities reserves the right to limit, or otherwise reschedule access to the site for services to allow for meetings and/or other previously unscheduled events. Forty-eight (48) hours notice will be given to the contractor for all unscheduled events.

The inventory of rooms is below. Part of this contract will be an initial inspection of mechanical units servicing and present in the rooms including but not limited to registers, grills, diffusers, terminal units, stations ventilators. This inspection list will be validated by the VA COR prior to TAB.

See https://vatilms.va.gov/vatilms/reports for HVAC Design Guide for tables on requirements for these rooms and other applicable TAB information. TAB contractor must ensure the department meets the design guide when complete.

Report: Full report will be completed to include all findings and where deficient construction / service courses of action to make space fully compliant. This shall be provided prior to invoice. It will clearly demonstrate design and measured CFM as well as air changes per hour including amount of outside air where practicable. There shall be clear pass fail IAW design guide requirements.

Safety:

The Contractor shall abide by all VAMC safety policies, VA directives, and OSHA regulations and shall discontinue work in case of emergency or adverse reactions to chemicals or fumes by patients/staff.

Contractor shall coordinate with VA's COR (at least 24 hours in advance) before removing any proprietary equipment from VA owned property during the entire period of performance of this

Post-Award / Kick-Off Meeting shall be scheduled for 10 business days after award. Attendance shall be via telephone and include the CO, COR, and contractor POC and other relevant personnel.

Inventory of rooms:

Functional Area

Site

Bldg

Room

Description

HVAC Design guide designation

Primary Care

NHM

1

1002

Dirty Instruments

Soiled Utility/Storage

Women's Clinic

NHM

1

1080

Dirty Instruments

Soiled Utility/Storage

Women's Clinic

NHM

1

1083

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Primary Care

NHM

1

1123

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Primary Care

NHM

1

1143

Clean Linen

Clean Utility/Storage Room

Dental

NHM

1

1240

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Specialty Care

NHM

1

2120

Clean Linen

Clean Utility/Storage Room

Radiology

NHM

1

2120

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Laboratory

NHM

1

2136

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Specialty Care

NHM

1

2228

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Specialty Care

NHM

1

2240

Clean Linen

Clean Utility/Storage Room

Specialty Care

NHM

1

2243

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Specialty Care

NHM

1

2256

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Specialty Care

NHM

1

2276

Dirty Instruments

Soiled Utility/Storage

Dental

NHM

1

1238A

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Community Living Center

NHM

1

2WA-21

Clean Linen

Clean Utility/Storage Room

Community Living Center

NHM

1

2WB-61

Dirty Linen

Soiled Utility/Storage

Community Living Center

NHM

1

2WB-62

Clean Linen

Clean Utility/Storage Room

Community Living Center

NHM

1

2WC-39

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Sterilized Processing

NHM

1

B100

Janitor Closet

Soiled Utility/Storage

Sterilized Processing

NHM

1

B103

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Sterilized Processing

NHM

1

B161A

Restroom/Changing Room

Soiled Utility/Storage

Sterilized Processing

NHM

1

B162A

Restroom/Changing Room

Soiled Utility/Storage

Sterilized Processing

NHM

1

B163

Decon Ante Room

Soiled Utility/Storage

Sterilized Processing

NHM

1

B165

Cart Washing

Soiled Utility/Storage

Sterilized Processing

NHM

1

B167

Pre-Assembly

Soiled Utility/Storage

Sterilized Processing

NHM

1

B168

Clean Storage

Soiled Utility/Storage

Sterilized Processing

NHM

1

B169

Prep Assembly

Soiled Utility/Storage

Sterilized Processing

NHM

1

B170

Decontamination Room

Soiled Utility/Storage

Sterilized Processing

NHM

1

B170A

Decon Janitor Closet

Soiled Utility/Storage

Sterilized Processing

NHM

1

B171A

Sterilizer Equipment Room

Soiled Utility/Storage

Med Supply - Bulk

NHM

1

B227

Bulk Supplies

Clean Supply Storage (SRSE1)

Med Supply - Bulk

NHM

1

B228

Med Supply Primary

Clean Supply Storage (SRSE1)

Med Supply - Bulk

NHM

1

B228A

Bulk Supplies

Clean Supply Storage (SRSE1)

Med Supply - Bulk

NHM

1

B229

Med Supply Primary

Clean Supply Storage (SRSE1)

Med Supply - Bulk

NHM

1

B232

Med Supply Primary

Clean Supply Storage (SRSE1)

Inpatient Acute

NHM

4

107

Clean Medical Supplies & Linen

Clean Supply Storage (SRSE1)

Inpatient RRTP

NHM

4

217

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Inpatient RRTP

NHM

4

227A

Clean Linen

Clean Utility/Storage Room

Kitchen

NHM

5

20

Soiled Linen

Soiled Utility/Storage

Kitchen

NHM

5

22

Clean Linen

Clean Supply Storage (SRSE1)

Inpatient RRTP

NHM

9

108

Clean Medical Supplies

Clean Supply Storage (SRSE1)

Primary Care

GOPC

N/A

102

Clean Linen/Clean Supply

Clean Supply Storage (SRSE1)

Primary Care

FOPC

N/A

155

Clean Linen/Clean Supply

Clean Supply Storage (SRSE1)

Lab

FOPC

N/A

161

Clean Supply

Clean Supply Storage (SRSE1)

ALL

SOPC

N/A

191

Clean Linen/Clean Supply

Clean Supply Storage (SRSE1)

Primary Care

POPC

N/A

240

Clean Linen/Clean Supply

Clean Supply Storage (SRSE1)

Primary Care

WOPC Belmont

N/A

1135

Clean Supply

Clean Supply Storage (SRSE1)

Primary Care

WOPC Belmont

N/A

1139

Clean Linen/Clean Supply

Clean Supply Storage (SRSE1)

Lab

WOPC Belmont

N/A

1301

Clean Supply

Clean Supply Storage (SRSE1)

ALL

WOPC Belmont

N/A

1305

Dirty Instruments

Soiled Utility/Storage

Specialty Care

WOPC Plantation

N/A

3209

Clean Supply

Clean Supply Storage (SRSE1)

Specialty Care

WOPC Plantation

N/A

3217

Clean Supply

Clean Supply Storage (SRSE1)