J045--Kerrville VA Medical Center Chiller Maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 seeks annual preventive maintenance and repair services for chiller and cooling tower equipment at Kerrville VA Medical Center, with proposals due June 8, 2026. The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses.

Place of performance is Kerrville VA Medical Center, 3600 Memorial Boulevard, Kerrville, Texas 78028. Work is scheduled Monday through Friday, 7:00 AM to 4:00 PM Central Time, with after-hours work only on an as-needed basis with prior Contracting Officer Representative approval.

The contract scope covers annual preventive maintenance on two Trane CVHF chillers (Models CVHF058A2K0ACN2767U9E8QBC and CVHF058GA2K0ACN2767U9E8QBC, serial numbers L04K04740 and L05L05073) and two Evapco cooling towers (Models USS-112-614 and USS-114-614, serial numbers 9-373381 and 9-373382), including condenser water pumps and chilled water pumps. Specific maintenance includes oil analysis and replacement if necessary, seal and bearing inspections, bell housing removal per manufacturer specifications, eddy current testing on condenser tubes every other year (twice over the five-year contract period), gearbox oil changes per manufacturer recommendations, VFD maintenance and inspection, and visual drive shaft alignment checks. The contractor must perform equipment isolation, lockout/tagout procedures, and coordinate with Government staff. A separate line item covers unforeseen repairs and maintenance identified during inspections.

Contract structure is one base year (July 9, 2026 to July 8, 2027) plus four one-year option periods. Estimated contract value is $19 million. Personnel must hold appropriate HVAC/chiller technician certifications and complete background investigations per VA requirements (Tier 1/Low Risk designation). Maximum subcontracting for services is 50%. Major repairs exceeding $2,500 require contracting officer approval. NAICS code is 238220, PSC code is J045. Contracting office point of contact is Contract Specialist Abduel Sanford, (254) 922-1975, abduel.sanford@va.gov.