J041--INTENT TO SOLE SOURCE Trane U. S Replacement of 4 Chiller Units l WI

The Department of Veterans Affairs Veterans Health Administration (VA VHA) is seeking a sole-source procurement for the R'Newal rebuild of four Trane chillers located at the Robert J. Dole VA Medical Center in Wichita, Kansas. The solicitation requires a proprietary onsite rebuild of two Model RTAC1704UR and two Model RTAC1404UR chillers, to be performed exclusively by Trane factory technicians using original equipment manufacturer (OEM) parts. The rebuild includes installing new compressors, fan motors, blades, refrigerant, contactors, coils, and other components, with a 1-year labor and 2-year parts warranty. Evaluation criteria will focus on delivery, price, technical capability, and past performance, with proposals due by February 20, 2025, at 10:00 AM CST. A mandatory site visit is scheduled for February 11, 2025, at 9:00 AM CT to provide potential contractors with detailed project information.

The solicitation is an unrestricted procurement under NAICS category 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million. Market research has confirmed that only Trane technicians are authorized to perform the proprietary R'Newal rebuild process, which is expected to save significant costs compared to full chiller replacement. The period of performance is 60 days after contractor arrival onsite, with the work focused on chillers located in Buildings 26/61 and the Surgery/SPS Center at Building 34. Notices of intent to sole source were previously posted on SAM and GSA eBuy from December 13-20, 2024. The contract will utilize NET 30 payment terms, and while no specific budget range is detailed, the justification suggests the rebuild approach will be substantially more cost-effective than full equipment replacement.