J041--INTENT TO SOLE SOURCE Trane U. S Replacement of 4 Chiller Units l WI
Closed Special Notice Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C25525Q0100
- Agency
-
Veterans Integrated Service Network 15
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Network Contracting Office 15 has issued a Special Notice announcing its intent to award a sole source contract to Trane Technologies for the R'newal Service Program at the Robert J. Dole VA Medical Center in Wichita, Kansas. The contract involves replacing and rebuilding four Trane chiller units located in Buildings 26/61 and Building 34's Surgery/SPS Center. The procurement will be conducted under Federal Acquisition Regulation (FAR) simplified procedures for commercial products and services. The chillers to be serviced are specific Trane models with detailed serial numbers, and the project requires comprehensive renewal including new compressors, motors, refrigerant, and other critical components. The contract will be a Firm-Fixed Price arrangement with a 60-day performance period.
Contractors interested in responding to this Special Notice must submit a capabilities statement by December 20, 2024, at 10:00 AM CT, demonstrating clear evidence of their ability to provide the required services. The VA emphasizes that only Trane factory representatives using original equipment manufacturer (OEM) parts and factory-certified technicians will be considered. The contract includes specific requirements such as a 1-year labor and 2-year parts warranty, along with a 7-year service agreement that includes three annual inspections and oil analysis. Eligible contractors must be capable of providing a complete system renewal, including all materials, tools, equipment, staff, management, and resources necessary to install, replace, rebuild, commission, and test the chillers. If no viable responses are received by the deadline, the VA will proceed with negotiating solely with Trane Technologies. The project falls under NAICS code 238220 with a size standard of $19.0M, and the work will be performed at 5500 E. Kellogg Avenue in Wichita, Kansas.
Notice text
Page 1 of
The Department of Veterans Affairs, Network Contracting Office 15 intends to award a Sole Source
contract under the authority at FAR 13.5 Simplified Procedures for Certain Commercial Products and
Commercial Services and FAR 13.106-1(b)(2) for restricting competition on this procurement to Trane Technologies R newal Service Program.
Contractor R Newal/Rebuild solution shall be defined as to the provision of a complete system, to include
but not limited to providing all materials, tools, equipment, staff, management, travel, resources, etc. necessary to provide, install, replace, rebuild, commission and test both chillers ensuring that both chillers are fully usable at the conclusion of the project. The R Newal/Rebuild solution to be provided by the contractor shall: be ready for full use upon completion of the project and fully adheres to the regulations/requirements for newly installed Chillers as set forth by all OSHA, VA Policy, and VA Master Specification.
The contractor shall provide new OEM Trane equipment serial numbers for all Chillers and provide a
Trane manufacturer s warranty on all parts and labor. The warranty shall include all travel and
shipping costs associated with any warranty repair and service.
The scope of work is to perform a R Newal/Rebuilding of the Chillers located by Buildings 26/61
and the Surgery/SPS Center located by Building 34 at the Robert J. Dole VA Medical Center
(RJDVAMC. The Model numbers and Serial numbers for the Chillers that are getting the R Newal/Rebuilding process are listed below:
· Model Number: RTAC1404UR Serial Number: U08H01231 Building 34
· Model Number: RTAC1404UR Serial Number: U08H01232 Building 34
· Model Number: RTAC1704UR Serial Number: U09F04424 Buildings 26/61
· Model Number: RTAC1704UR Serial Number: U09F04425 Buildings 26/61
The R Newal/Rebuild of all Cage Chillers include:
Building 26-61 - Model Number: RTAC1704UR Serial Number: U09F04425
(2) new compressors
New fan motors and blades
New R134A Refrigerant (up to 465 lbs.)
New contactors
Oil
O-Rings & Gaskets
New dryers
Oil Adaptor/Coupling (supply and return)
(4) new coils to replace existing coils. Warranty - 1 yr. labor and 2 yr. parts
Crane
Labor
Cleaning on evaporator side to assist in lowering approach temps.
Includes new serial number for unit
Unit up-grades and modifications per unit schedule
All necessary labor and rigging
Insulate compressor motor terminals
Start-up and system checkout
Shipping and Handling
7-year service agreement, which includes 3 inspections per year and an annual oil analysis
Building 26-61 - Model Number: RTAC1704UR Serial Number: U09F04424
(2) new compressors
New fan motors and blades
New R134A Refrigerant (up to 465 lbs.)
New contactors
Oil
O-Rings & Gaskets
New dryers
Oil Adaptor/Coupling (supply and return)
(4) new coils to replace existing coils. Warranty - 1 yr. labor and 2 yr. parts
Crane
Labor
Cleaning on evaporator side to assist in lowering approach temps.
Includes new serial number for unit
Unit up-grades and modifications per unit schedule
All necessary labor and rigging
Insulate compressor motor terminals
Start-up and system checkout
Shipping and Handling
7-year service agreement, which includes 3 inspections per year and an annual oil analysis
Building 34 - Model Number: RTAC1404UR Serial Number: U08H01231
(2) new compressors
New fan motors and blades
New R134A Refrigerant (up to 465 lbs.)
New contactors
Oil
O-Rings & Gaskets
New dryers
Oil Adaptor/Coupling (supply and return)
(4) new coils to replace existing coils. Warranty - 1 yr. labor and 2 yr. parts
Crane
Labor
Cleaning on evaporator side to assist in lowering approach temps.
Includes new serial number for unit
Unit up-grades and modifications per unit schedule
All necessary labor and rigging
Insulate compressor motor terminals
Start-up and system checkout
Shipping and Handling
7-year service agreement, which includes 3 inspections per year and an annual oil analysis
Building 34 - Model Number: RTAC1404UR Serial Number: U08H01232
(2) new compressors
New fan motors and blades
New R134A Refrigerant (up to 465 lbs.)
New contactors
Oil
O-Rings & Gaskets
New dryers
Oil Adaptor/Coupling (supply and return)
(4) new coils to replace existing coils. Warranty - 1 yr. labor and 2 yr. parts
Crane
Labor
Cleaning on evaporator side to assist in lowering approach temps.
Includes new serial number for unit
Unit up-grades and modifications per unit schedule
All necessary labor and rigging
Insulate compressor motor terminals
Start-up and system checkout
Shipping and Handling
7-year service agreement, which includes 3 inspections per year and an annual oil analysis
In addition, the compressors on which R newal has been completed will be covered by the Limited Factory Warranty for the term purchased:
7 Years Compressor Parts & Labor: This offering requires a Trane Service Agreement, which is included in this proposal. The service agreement shall include three inspections and one oil analysis per year. The oil analysis will be completed by the Trane Chemical Laboratory. If the Trane Service Agreement is cancelled before the end of the warranty period, the Limited Factory Warranty on the compressors is void.
Installation
The Contractor shall furnish all supplies, equipment, facilities, and services required for delivery and installation of the supplies and equipment. The contactor shall provide all resources necessary to deliver the solution as indicated in this scope of work. The Contractor shall install/use Trane OEM parts only for the R Newal/Rebuild of both Chillers, and use factory certified/trained technicians to perform/complete the work. The Contractor must be a Trane
factory representative, and at the completion of the R Newal/Rebuild of both cage Chillers be able to provide new Trane serial numbers, with a complete Trane Manufacturer s warranty on the installation and parts of both Chillers.
Period of Performance: 60 Days ARO
The place of performance is Robert J. Dole VA Medical Center located at 5500 E. Kellogg Avenue, Wichita, KS 67218-1607. The NAICS code is 238220 with a size standard of $19.0M. This action will result in a
Firm-Fixed Price contract with a period of performance of 60 days ARO.
This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement NLT December 20, 2024, at 10:00 AM CT. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered.
When responding to this announcement, respondents should refer to Announcement, Notice of Intent. If after December 20, 2024, no viable responses have been received in response to this announcement, the Department of Veterans Affairs shall negotiate solely with Trane.
This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted. The point of contact for this action is Contracting Officer Hubert W. Scipio, who can be reached at hubert.scipio@va.gov. The Network Contracting Office 15 address is: VA Heartland Network 15, Network Business Office, Contracting Office, 3450 South. 4th Street, Leavenworth, KS 66048.
Files
| File | Type | Posted |
|---|---|---|
| 36C25525Q0100.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J041--INTENT TO SOLE SOURCE Trane U. S Replacement of 4 Chiller Units l WI | Award Notice | |
| J041--INTENT TO SOLE SOURCE Trane U. S Replacement of 4 Chiller Units l WI | Solicitation | |
| This notice | Special Notice |
Similar open opportunities
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity