J041--Amend 0001: Q&A/Site Visit Sign-in sheet CTX Cooling Tower Fill Tubes & Drift Eliminator Replacements

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

3

0001

11-18-2024

674-25-1-5075-0001

36C257

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

36C257

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

To all Offerors/Bidders

36C25725Q0064

10-24-2024

X

X

X

1

X

1

The purpose of this amendment is to provide site visit sign-in sheet and publish questions received and their answers.

Page 3 of 3

RFQ 36C25725Q0064 - CTX Cooling Tower Fills and Drift Screen Replace

Amendment #1 Questions and Answers

Q1: Can you please post photos of the existing 4 cell towers and surrounding area to assist in providing a competitive quote on this project. Photos showing the area around the towers would be most helpful regarding how to set up a crane etc. and not damage any landscape, infrastructure, etc.

A1: Please see 5 attached photos.

Q2: In the Statement of Work under Installation requirements #7 and 8 it states, " do NOT use OEM or aftermarket replacement parts." The first part of the sentence is highlighted with (Brand Name or Equal). Just want to make sure but is it saying it's ok for brand name or equal or only Marley direct replacement.

A2: Brand Name or Equal parts may be used, however, the material for fills cannot be made of recycled materials. This is directly from the manual for the cooling tower. Any replacement parts must meet or exceed Marley manufacturer guidelines. Product specifications must be submitted for replacement parts that are not Brand Name.

Q3: Will we be able to isolate each cell when doing the work?

 A3: Yes. We will coordinate with the plant operator to isolate each cell as required.

Q4: The SOW has replacing fill tubes. The Fill tubes being described are they referring to the Fill Support Tubes?

A4: Yes, that is correct.

Q5: Is there a 2nd set of drift eliminators apart from the fill sheets?

A5: No

Q6: Is this project tax-exempt?

A6: Yes, project is tax exempt. Tax Exemption Certificate will be provided upon award.

Q7: Does the equipment and or the mechanical piping have hazardous materials?

A7: The water injected into the fills are chemically treated to prevent freezing during cold weather. Appropriate precautions should be taken when handling fills and drift screens. Contractor shall dispose of all materials including scale in sump according to industry standards.

Q8: Does the Period of Performance include equipment lead time?

A8: Yes. Equipment mobilization and materials delivery can be obtained within the first 30 to 40 days. The actual replacement should be accomplished within the remaining 20 to 30 days. Additional time may be arranged via contract modification dependent on part availability and supply chain issues. Only the Contracting Officer can approve such an extension.

Q9: Can we use HDPE Fence to "cordon off the work area from inadvertent access by VA personnel" ?

A9: The orange fencing material is acceptable. Please remember the unit resides in a secure area and as such may only require cones and marking tape.

Q10: Is there a sole source justification for any materials on this project?

A10: No, this is a Brand Name or Equal requirement. Sole Source is not applicable.

Q11: Do you have any O&M information on the existing towers?

A11: Please see data plate photo for information. O&M manual is available in the plant facility. The contractor awarded may review these documents on site.

Q12: Does the facility have as-builts for the cooling towers?

A12: There are no as-built drawing available.