J041-- AHU Repairs Alvin C York VAMC

This is a sources sought announcement only. It is neither a solicitation announcement nor a request for

proposals or quotes and does not obligate the Government to award a contract. Responses in this

sources sought notice must be in writing. The purpose of this sources sought announcement is for

market research to make appropriate acquisition decisions and to gain knowledge of potential

businesses interested and capable of providing the services described below.

STATEMENT OF WORK

Department of Veterans Affairs

TVHS, Alvin C York Campus

Refurbish Air Handling Units

PURPOSE

The purpose of this contract is to provide all labor, materials, supervision, tools, and equipment necessary to inspect, clean, conduct coil restoration, refurbish, and seal floors, walls, and blowers to meet NFPA 90A requirements on nine (9) Air Handling Units (AHU s) at the historic York Campus of the VA Tennessee Valley Healthcare System, 3400 Lebanon Pike, Murfreesboro, TN 37129 in accordance with the SOW, specifications, drawings and manufacturer recommendations.

EQUIPMENT DESCRIPTION

The work under this contract applies to the following Air Handling Units:

AHU-14 (Bldg 117 Main Roof)

AHU-16 (Bldg 3)

AHU-17 (Bldg 3)

AHU-27 (Bldg 10 Ground Floor)

AHU-28 (Bldg 10)

AHU-29 (Bldg 11 MR G09)

AHU-29B (Bldg 2)

AHU-10 (Bldg 2)

AHU-15 (Bldg 120)

The contractor shall be familiar with Cleaver-Brooks firetube boiler refractory systems, including burner throat, furnace, rear door, and turnaround areas.

SCOPE OF WORK

Inspection & Assessment

Aging Mechanical Equipment

Standing water

Rust/Corrosion of condensate pans and floors

Water leaks

Coil condition

Fire Code Compliance

Coordinate with customer to determine best times/methods to de-energize AHU s.

Demolition & Removal

Inspect AHU s units:

Clean and prepare all surfaces that will be addressed by the contractor including removal of non-compliant coatings and foams

Dispose of materials per VA, OSHA, and EPA regulations

Protect motors, fans, ductwork, sensors, UV lights and coils from damage

Installation and New Work

Coil Restoration on all coils

Measure pressure drop (PD) as allowable

Use environmentally friendly probiotic foam

Sanitize coils

Repeat probiotic application and sanitize

Remeasure AHU PD

B Install SealTech system on floors, walls, blowers:

Reinforce compromised floors with steel as needed to restore structure to the floors

SealTech Epoxy (self-leveling) at 3/16 nominal thickness and 6 up walls throughout all chamber floors and condensate pans

Apply Fire Barrier

Apply Antimicrobial Topcoat over all fire barriers

Apply Multi-acrylic, corrosion resistant, antimicrobial coating (MVS) on walls, ceiling, fan housing and structural steel throughout areas addressed with CPR-SL (does not include AHU-14)

Isolate AHU by sealing off adjacent ductwork

Testing & Commissioning

A Confirm proper operation of existing CFM, drains, and traps prior to re-commissioning

Generate detailed Installation Report, which includes results from PD reading and ATP Testing

PERFORMANCE REQUIREMENTS

All work shall comply with:

NFPA standards

ASHRAE standards

OSHA safety regulations

VA Engineering and Environment of Care requirements

Work shall maintain continuity of conditioned air for patient care operations

SCHEDULING & OUTAGE COORDINATION

Work shall be scheduled during approved outage window from 8 am- 4 pm during week workdays

Contractor shall:

Minimize impact on facility by conducting installation during nights and weeks (when required)

Provide adequate staffing for critical timelines

Coordinate Engineering and Maintenance and Operations (M&O)

SUBMITTALS

Contractor shall provide:

Material specifications (OEM-compliant)

Safety plan (LOTO, confined space, hot work)

Work schedule and outage plan

Inspection and deficiency report

Final completion and commissioning report

SAFETY REQUIREMENTS

Comply with VA Lockout/Tagout (LOTO) procedures (if required)

Follow confined space entry protocols

Use required PPE (respiratory, thermal, arc-flash as applicable)

Implement fire watch during hot work

QUALITY ASSURANCE

A Contractor must:

Have minimum 5 years experience with air handling unit refurbishments

All work subject to inspection by VA Engineering Service

WARRANTY

The contractor shall provide a minimum ten (10) year warranty from the date of final acceptance by VA Engineering Service.

Coverage

The warranty shall include:

All refractory materials installed

All labor and workmanship

Anchoring systems and insulation components

Contractor Responsibility

A The contractor shall repair or replace, at no additional cost to the Government, any defective:

Materials

Installation

Workmanship

B Corrections shall be completed within a reasonable timeframe as determined by the Contracting Officer and Engineering Service.

Response Time

Contractor shall respond to warranty issues within:

24 hours for critical failures impacting operations

72 hours for non-critical issues

Exclusions

The warranty shall not apply to failures caused by:

Improper operation by Government personnel

Unauthorized modifications

Conditions outside normal operating parameters

Documentation

Contractor shall provide written warranty documentation upon installation completion

Warranty start date shall be the date of final acceptance and return to service

Failure Impact Clause (Recommended for VA)

If refractory failure occurs during the warranty period and results in:

Air Handling Unit outage

Impact on patient care

The contractor shall:

Provide priority response and repair

Coordinate with VA staff to minimize downtime

DELIVERABLES

Fully restored AHU system

Air Handling Unit returned to safe and efficient operation

Complete documentation package

JUSTIFICATION (Procurement Support)

Refurbishment of selected Air Handling Units will result in improved Energy savings, Air Quality, meet NFPA and ASHRAE requirements and allow continuous operation of conditioned air to affected spaces until replacement projects can be executed.

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding

to this sources sought announcement. This notice shall not be construed as a commitment by the

Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government

to a particular acquisition approach. The Government will in no way be bound to this information if any

solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service

Disabled Veteran Owned Small Businesses. However, if there are insufficient Service Disabled Veteran

Owned Small Business responses, an alternate set-aside or full and open competition may be

determined. No sub-contracting opportunity is anticipated.

The North American Classification System (NAICS) code for this acquisition is 238220 Plumbing, Heating, and Air-Conditioning Contractors ($19 M).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal

Government must be registered in the System for Award Management (SAM) at www.sam.gov.

Additionally, all Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses

must be registered with U.S. Small Business Administration (SBA) located at

http://veterans.certify.sba.gov.

Responses to this notice shall be submitted via email to Shania.kimbrough@va.gov. Telephone

responses will not be accepted.

Responses must be received no later than 08/12/2025 15:00 PM CST.