J041--AHU PM & Filter Evaluation (VA-26-00019604)

The Department of Veterans Affairs Veterans Integrated Service Network 23 seeks quotes for air handling unit preventive maintenance and filter evaluation services at two Nebraska facilities, with quotes due August 21 at 5:00 PM Central Time and technical questions due August 14. This procurement is a 100 percent SDVOSB set-aside, foreclosing competition outside that pool.

Place of performance includes VA Nebraska Western Iowa Health Care System in Omaha (4101 Woolworth Avenue, 813,984 sq. ft.) and Western Iowa Health Care System in Grand Island (2201 N Broadwell Avenue, 253,358 sq. ft.). The contract is structured as an indefinite-delivery, indefinite-quantity vehicle with a five-year period from September 1, 2026, through August 31, 2031, with an estimated total value of $19 million. This is a firm fixed-price procurement under FAR Part 13 simplified acquisition procedures, NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors), PSC J041.

The scope includes one-time base-year MERV filter replacements in chemotherapy, SPS, radiology, and ICU spaces; ongoing AHU filter inspections and cleaning with photographic documentation; airflow and performance testing; humidifier maintenance; induction unit maintenance and cleaning; and isolation valve installations. Contractors must not provide new filters or include filter costs in quotes. Cleaning extends from the air handler through the first set of prefilters to the discharge point where it connects to external ductwork, excluding the mixing/blender box.

Contractors must provide an OSHA Competent Person with current OSHA 30 certification and three years of experience, and NATE-certified HVAC technicians with current EPA 608 credentials and at least two years of relevant HVAC experience. Work must be scheduled to minimize patient and staff impacts, with clinical space work performed after hours. Deliverables include written inspection reports submitted electronically within two weeks of service completion, including photographs, findings, cost estimates, and deficiency lists with repair recommendations from two unaffiliated suppliers. Service Contract Labor Standards and Fair Labor Standards Act apply, with wage adjustments on contract anniversaries per Department of Labor determinations for Douglas and Hall Counties. Offerors must be registered in SAM.gov and acknowledge all amendments via signed SF 30 forms. Maximum subcontracting is limited to 75 percent for special trade construction contractors.