J036--Sources Sought - Laundry Lift Repairs

STATEMENT OF WORK (SOW)

Repair Laundry Monorail & Lift Stations

as of 3/13/2023

Contract Number:

(completed by the CO at time of award)

Task Order Number:

(completed by the CO at time of award if a TO)

IFCAP Tracking Number:

Follow-on to Contract and Task Order Number:

1. Contracting Officer s Representative (COR).

Name:

Erik Bakko

Section:

Environmental Management Service (EMS 137)

Address:

2500 Overlook Terrace, Madison WI 53705

Phone Number:

608-256-1901

Fax Number:

n/a

E-Mail Address:

Erik.Bakko@va.gov

2. Contract Title. Repair Laundry Monorail & Lift Stations

3. Background.

The Madison VA Textile Care Processing Facility (TCPF) launders 3.2 Million pounds of textiles annually for multiple VA Hospitals and VA Community Based Outpatient Clinics (CBOCs): Madison, WI; Iron Mountain, MI; Tomah, WI; Iowa City, IA; Green Bay, WI; and all respective CBOCs for each hospital.

As clean and soiled linens move throughout the TCPF, they are contained in bags suspended from the ceiling monorail system. The monorail system is an upside-down pneumatic train track system that allows all 3.2 Million pounds of laundry to move through and around the TCPF from: soiled sort to the washers; washers to dryers. It has been 12 years since the monorail and lift stations were serviced.

4. Scope.

The Madison VA TCPF pneumatic monorail system shall be repaired to meet ANSI standards and safety requirements. The intent of this contract is to replace all air lines, air regulators and worn-out components for the six (6) monorail lift stations.

Purchase Products:

All new air lines

All new air regulators

All new components for six (6) lift stations

All new lift station guards

All new monorail connection points to the building

All master lift cylinders

All new pneumatic components:

tubing inclusive

bearings

hoist chain

mechanical parts on lifts

switch frames

trolley stops

grease

Paint:

Black Paint for all vertical lifts in their entirety prior to re-tubing

International Orange Paint for all lift rails

Safety Yellow Paint for all lift station guards

5. Specific Tasks.

Replace all components of the automated monorail system

Replace all air lines

Replace all air regulators

Replace all monorail connection points to the main building

Replace all master lift cylinders

Replace all trolley stops

Grease all grease points

Lubricate entire system

Replace all pneumatic components:

Replace all tubing inclusive

Replace all bearings

Replace all components on all six (6) lift stations

Install all new components on each lift station

Install all new lift station guards on each lift station

Replace all hoist chains

Replace all mechanical parts on each lift station

Replace all switch frames

Paint

Black Paint for all vertical lifts in their entirety prior to re-tubing

International Orange Paint for all lift rails

Safety Yellow Paint for all lift station guards

Deliverables: Provide updated pneumatic drawings for the monorail system. All work shall be transported automatically without any assistance by employees to the soil storage area, finishing and storage areas from lift stations. Rail selection shall be accomplished automatically from lift stations. Any operator interaction situations shall be ergonomically engineered for best operator hygiene.

6. Performance Monitoring

COR or alternate (Chief of TCPF) will monitor all work.

7. Security Requirements

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

None

9. Other Pertinent Information or Special Considerations.

None

a. Identification of Possible Follow-on Work.

None

b. Identification of Potential Conflicts of Interest (COI).

None

c. Identification of Non-Disclosure Requirements.

d. Packaging, Packing and Shipping Instructions.

* vendor will bring all items to one of the two TCPF shipping/receiving docks.

e. Inspection and Acceptance Criteria.

COR will inspect product upon arrival. COR or alternate (Chief of TCPF) will monitor all work and will certify upon completion.

10. Risk Control All work shall be coordinated with COR or alternate (Chief of TCPF) to avoid interfering with production work in the TCPF. Work shall be conducted between 8:30PM 4:00AM Monday-Friday or All Day on Saturday-Sunday.

11. Place of Performance. Building 2-Laundry; 2500 Overlook Terrace, Madison WI 53705.

13. Delivery Schedule.

Deliver requested products within 60 days of contract award to Building 2-Laundry; 2500 Overlook Terrace, Madison WI 53705. All work shall be completed within 6 months of contract award.

Contracted-work shall be conducted between 8:30PM 4:00AM Monday-Friday or All Day on Saturday-Sunday.

Normal Business Hours of operation: Monday-Friday 7:30AM 4:00PM.