36C25224Q0616.docx

SUBJECT*

Sources Sought - Laundry Lift Repairs

GENERAL INFORMATION

SET-ASIDE

Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road North Chicago IL 60064

POINT OF CONTACT*

Contracting Officer Donald St. Onge donald.st.onge@va.gov

PLACE OF PERFORMANCE

2500 Overlook Terrace

Madison WI

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a Sources Sought Synopsis; THERE IS NO SOLICITATION AVAILABLE. Requests for solicitation will not receive a response. Under FAR 52.219-14, Limitations on Subcontracting, at least 50% of the cost of contract performance incurred shall be expended for the prime contractor employees of the concern or other businesses within the same socioeconomic category for service-type procurements.

The Great Lakes Acquisition Center (GLAC) in Milwaukee, WI is conducting market research with the intent of determining the interest, capabilities, and qualifications of potential businesses for the repair of the laundry monorail and lift stations at the William S. Middleton Memorial VA Hospital in Madison, WI. This Sources Sought Synopsis is published for market research purposes. This market research will be used to determine if a set-aside for any small business program is appropriate. Proposed project anticipates competitive, firm fixed price contract. Please review this announcement, including all attachments, in their entirety. Request that interested offerors complete and return a Capabilities Statement as described below. Capabilities Statement will be used to identify firms who possess both the capability and experience to repair the laundry monorail and lift stations. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

The contractor shall provide all personnel, equipment, tools, labor, vehicles, materials, supervision, transportation and services necessary to effectively, economically, and satisfactorily perform all operations for the repair the laundry monorail and lift stations in accordance with the DRAFT Statement of Work included in this posting. In addition to the information requested in the paragraph below, entitled "Capabilities Statement", responding parties must also indicate their size in relation to the applicable North American Industry Classification System (NAICS). The NAICS Code is 811310 with a Size Standard of $12,500,000.00 in revenue.

CAPABILITIES STATEMENT

Interested parties shall submit a Capabilities Statement, BRIEF and CONCISE, that clearly demonstrates ability to meet the stated requirements. The Capabilities Statement should present evidence that the interested party feels is relevant. All interested firms responding to this Sources Sought Notice are required to provide a capability statement which needs to include:

- Company Name

- Point of Contact Name, Phone Number and Email

- Business Status (i.e., 8(a), HUBZone, Woman-owned, SDVOSB, Large, etc.)

- Dunn & Bradstreet Number

- Commercial and Government Entity (CAGE) Code

- Indication of Current Systems for Awards Management (SAM) Registration (i.e., SAM and Online Representations and Certifications (ORCA) registration, etc.)

- Capabilities statement (i.e., similar government and commercial contracts for repair of laundry monorail and lift stations, pertinent information, organizational structure, etc.)

The period of performance shall be for commencement within 60 days of award and completion of repairs within 180 days of award.

Prior Government contract work is not required for submitting a response under this sources sought synopsis.

Interested Firm's shall respond to this Sources Sought Synopsis no later than 10:00 a.m. CST on July 31, 2024. All interested firms must be registered in System for Award Management (SAM) at the time of award to be eligible for award of Government contracts. Email your response to donald.st.onge@va.gov .

POINT OF CONTACT: Donald St. Onge, donald.st.onge@va.gov. Submit Capabilities Statements via e-mail by 10:00 a.m. Central Standard Time on July 31, 2024.

Places of Performance:

William S. Middleton Memorial VA Hospital 2500 Overlook Terrace Madison, WI 53705-2254

Primary Point of Contact:

Donald St. Onge Contract Specialist donald.st.onge@va.gov

STATEMENT OF WORK (SOW)

“Repair Laundry Monorail & Lift Stations” as of 3/13/2023

IFCAP Tracking Number:

Follow-on to Contract and Task Order Number:

1. Contracting Officer’s Representative (COR).

2. Contract Title. Repair Laundry Monorail & Lift Stations

3. Background.

The Madison VA Textile Care Processing Facility (TCPF) launders 3.2 Million pounds of textiles annually for multiple VA Hospitals and VA Community Based Outpatient Clinics (CBOCs): Madison, WI; Iron Mountain, MI; Tomah, WI; Iowa City, IA; Green Bay, WI; and all respective CBOCs for each hospital.

As clean and soiled linens move throughout the TCPF, they are contained in bags suspended from the ceiling monorail system. The monorail system is an upside-down pneumatic train track system that allows all 3.2 Million pounds of laundry to move through and around the TCPF from: soiled sort to the washers; washers to dryers. It has been 12 years since the monorail and lift stations were serviced.

4. Scope.

The Madison VA TCPF pneumatic monorail system shall be repaired to meet ANSI standards and safety requirements. The intent of this contract is to replace all air lines, air regulators and worn-out components for the six (6) monorail lift stations.

Purchase Products:

· All new air lines

· All new air regulators

· All new components for six (6) lift stations

· All new lift station guards

· All new monorail connection points to the building

· All master lift cylinders

· All new pneumatic components:

· tubing inclusive

· bearings

· hoist chain

· mechanical parts on lifts

· switch frames

· trolley stops

· grease

· Paint:

· Black Paint for all vertical lifts in their entirety prior to re-tubing

· International Orange Paint for all lift rails

· Safety Yellow Paint for all lift station guards

5. Specific Tasks.

· Replace all components of the automated monorail system

· Replace all air lines

· Replace all air regulators

· Replace all monorail connection points to the main building

· Replace all master lift cylinders

· Replace all trolley stops

· Grease all grease points

· Lubricate entire system

· Replace all pneumatic components:

· Replace all tubing inclusive

· Replace all bearings

· Replace all components on all six (6) lift stations

· Install all new components on each lift station

· Install all new lift station guards on each lift station

· Replace all hoist chains

· Replace all mechanical parts on each lift station

· Replace all switch frames

· Paint

· Black Paint for all vertical lifts in their entirety prior to re-tubing

· International Orange Paint for all lift rails

· Safety Yellow Paint for all lift station guards

Deliverables: Provide updated pneumatic drawings for the monorail system. All work shall be transported automatically without any assistance by employees to the soil storage area, finishing and storage areas from lift stations. Rail selection shall be accomplished automatically from lift stations. Any operator interaction situations shall be ergonomically engineered for best operator hygiene.

6. Performance Monitoring COR or alternate (Chief of TCPF) will monitor all work.

7. Security Requirements

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

None

9. Other Pertinent Information or Special Considerations.

None

a. Identification of Possible Follow-on Work.

None

b. Identification of Potential Conflicts of Interest (COI).

None

c. Identification of Non-Disclosure Requirements.

d. Packaging, Packing and Shipping Instructions.

* vendor will bring all items to one of the two TCPF shipping/receiving docks.

e. Inspection and Acceptance Criteria.

COR will inspect product upon arrival. COR or alternate (Chief of TCPF) will monitor all work and will certify upon completion.

10. Risk Control All work shall be coordinated with COR or alternate (Chief of TCPF) to avoid interfering with production work in the TCPF. Work shall be conducted between 8:30PM – 4:00AM Monday-Friday or All Day on Saturday-Sunday.

11. Place of Performance. Building 2-Laundry; 2500 Overlook Terrace, Madison WI 53705.

13. Delivery Schedule.

Deliver requested products within 60 days of contract award to Building 2-Laundry; 2500 Overlook Terrace, Madison WI 53705. All work shall be completed within 6 months of contract award.

Contracted-work shall be conducted between 8:30PM – 4:00AM Monday-Friday or All Day on Saturday-Sunday.

Normal Business Hours of operation: Monday-Friday 7:30AM – 4:00PM.

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