J035--standard; 664-20-3-5473-0223; ENG SVC; repair of parking control system; JXR constructors (VA-20-00076046)

COMBINED SYNOPSIS/SOLICITATION NOTICE: This is a combined synopsis/solicitation for

commercial items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-87, dated March 07, 2016. The North American Industrial Classification System (NAICS) code for this requirement is 561621Security Systems Services (except Locksmiths) Size Standard 11.5 million.

Solicitation is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) contract.

The Department of Veterans Affairs San Diego Healthcare System has a requirement for Storage and Desks. The Contractor shall furnish all supplies/services at:

Department of Veterans Affairs

VA San Diego Healthcare System

Central Plant

3350 La Jolla Village Dr.

San Diego, CA 92161

OFFEROR MUST BE ABLE TO DELIVER ALL LISTED ITEMS WITHIN NINETY (90) DAYS

Submitting Quotes: Offeror(s) shall submit their quote on company letterhead and shall include the completed pricing forms, along with name, address, telephone number of the offeror, firm s DUNS number and total price. Offerors shall have completed FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items in Systems for Award Management (SAM) at www.sam.gov as required by FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items.

Quotes must be received by September 16, 2020 by 1:00pm PST. Email your quote to omar.majette@va.gov. Ensure to reference solicitation # 36C26219Q1346 within the subject line of the email. Quote(s)/Offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award.

PRICE SCHEDULE

Item

Qty

U/P

Description

Unit Price

Extended Price

0001

1

JOB

Electronic and Physical Security Infrastructure Replacement/Enhancement.

STATEMENT OF WORK / DESCRIPTION

CONTRACT TITLE:

Electronic and Physical Security Infrastructure Replacement/Enhancement.

PLACE OF PERFORMANCES:

VA San Diego Healthcare System

Central Plant

3350 La Jolla Village Dr.

San Diego, CA 92161

PERIOD OF PERFORMANCE:

90 days

CONTRACT TYPE:

Firm Fixed Price

BACKGROUND:

To replace and enhance existing Electronic and Physical Security infrastructure

GENERAL REQUIREMENTS:

All parts and labor Shall be provided by the contractor.

Electronic Security Replacement

Contractor shall provide installation of a remote video client software of VA PC

Upon completion of work, a single 2-hour training session on surveillance system shall be provided

Contractor shall provide the following materials

One (1) single site video work station with a 26 VGA color monitor

One (1) Hanwha 12TB 12 Camera NVR with 4 weeks of recording per VA standard

One (1) lockbox with fan for NVR

Thirteen (13) Hanwha 5mp 2.7-12mm vari focal Bullet cameras to replace existing analog exterior cameras 14 to 16 up on building

Any additional material that may be required to accomplish the work

Physical Security Infrastructure Replacement

Contractor shall link the system to the current overall physical security management system in the central plant

Gate access shall be possible with the remote Aiphone as well as personal access cards

Upon completion of work, contractor must provide a 2-hour training on physical security system to include how to program access cards

Contractor shall provide rewiring to the control room.

The following materials shall be provided:

Two (2) DoorKing 1602 14 parking control operators (wishbone arms)

Two (2) Aiphone video intercom

Two (2) safety beams and door loops

Any additional material that may be required to accomplish the work

CONTRACTOR QUALIFICATIONS & OTHER RESPONSIBLITES:

Contractor must have the ability to maximize the up-time of the equipment by properly maintaining your equipment with a Customer Value Agreement (CVA), identifying equipment issues before they cause failure - saving you time and money. CVAs typically include on-site preventative maintenance services performed to factory specifications by our certified technicians.Â

Contractor shall customize a CVA to achieve a cost-effective maintenance solution that will meet the specific needs of Central plant.

Contractor shall obtain all necessary licenses required to perform this work.

Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract.

Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence.

Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject Contractor s employee for the rendering of services. Complaints concerning Contract Personnel s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

SAFETY REQUIREMENTS:

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS must comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

Contractor must perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort must be made to safeguard human life and property.

Contractor must comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137

Contractor must provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin.

CHANGES:

The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change must be considered to have been made without authority and no adjustment must be made in the contract price to cover any increase in costs incurred as a result thereof.

VA POLICY:

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

PARKING POLICY:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA must not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances.

IDENTIFICATION BADGES:

All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and must state the name of the individual and the company represented.

SMOKING POLICY:

Smoking is not permitted within or around the VA Healthcare System facilities, except in designated areas.

NORMAL WORKING HOURS:

Contractor will must be performing services between the hours of 7:30 AM through 4:00 PM Monday through Friday, with exceptions to National Holidays.

OVERTIME AND NATIONAL HOLIDAYS:

Any overtime or holiday pay that may be entitled to the Contractor s employees must be the sole responsibility of the Contractor and must not be billed to nor reimbursed by the Government.

The Contractor is not required to provide service on the following U.S. Government holidays nor must the Contractor be paid for these days:

New Year s Day

January 1

Martin Luther King s Birthday

Third Monday in January

President s Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

July 4

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

November 11

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25

SECTION C CLAUSES

Following Clauses and Provisions apply to this procurement:

This solicitation is for brand name or technically equal and offerors shall be an authorized distributor by the manufacture and must be able to offer full manufacture warranty all at a fair and reasonable price that provides the best value to the Government. Potential offers must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics outlined above. The FAR Clause 52.211-6 Brand Name or Equal applies to this acquisition. Any items quoted as equal not confirming to the requirements of clause 52.211-6 will be considered non- responsive and not considered for award.

FAR 52.209-6 Protecting the Governments Interest When Subcontracting With Contractors Debarred, Suspended or Proposed for Debarment Oct 2015

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tac Liability or a Felony Conviction under any Federal Law Feb 2016

FAR 52.211-14 Notice of Priority Rating for National Defense Emergency Preparedness & Energy Program Use Apr 2008

FAR 52.211-15 Defense Priority and Allocation Requirements Apr 2008

FAR 52.212-1 Instructions to Offerors - Commercial Items Jan 2017

FAR 52.212-3 Offeror Representations and Certifications - Commercial Items Alternate I (Oct 2014) Nov 2017

FAR 52.212-4 Contract Terms and Conditions-Commercial Items Jan 2017

INSTRUCTIONS TO VENDOR

Prospective vendors shall submit quotes by 1:00 PM PST 09/24/2019; and are to be submitted via the following methods:

Electronic Mail (E-Mail): omar.majette@va.gov

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items Jan 2017

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

FAR 52.219-6 Notice of Total Small Business Set-Aside Nov 2011

FAR 52.219-28 Post Award Small Business Program Representation Jul 2013

FAR 52.222-3 Convict Labor Jun 2003

FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies Oct 2016

FAR 52.222-21 Prohibition Of Segregated Facilities Apr 2015

FAR 52.222-22 Previous Contracts and Compliance Reports Feb 1999

FAR 52.222-25 Affirmative Action Compliance Apr 1984

FAR 52.222-26 Equal Opportunity Sep 2016

FAR 52.222-36 Affirmative Action For Workers With Disabilities Jul 2014

FAR 52.222-50 Combating Trafficking in Persons Mar 2015

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug 2011

FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Jul 2013

FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

FAR 52.232-18 Availability of Funds Apr 1984

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013

FAR 52.247-34 F.o.b. Destination Nov 1991

FAR 52.217-7 Option for Increased Quantity - Separately Price Line Item Mar 1989

The Government may require the delivery of the numbered item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days before contract expires. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

52.252-2 Clauses Incorporated by Reference Feb 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browsefar

The following VAAR clauses are also applicable to this acquisition:

VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of California. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

VAAR 852.246-70 GUARANTEE (JAN 2008)

The contractor guarantees the equipment against defective material, workmanship and performance for a period of, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.