ISMUG Yearly Meeting

The Naval Surface Warfare Center (NSWC) Corona Division, operating under the Department of the Navy Naval Sea Systems Command, is procuring comprehensive event and meeting space services for the International Standard Missile Users Group (ISMUG) Yearly Meeting 2026. The procurement encompasses room setup and audio/visual (A/V) support across multiple meeting spaces at a hotel facility in Long Beach, California, including a Grand Ballroom with 250-person classroom setup, an executive conference room with 12-person configuration, and four salon breakout rooms with 30-person U-Shape setups. Offerors must be Original Equipment Manufacturers (OEMs), authorized dealers, distributors, or resellers with proof of authorization from the OEM, and all items must comply with Trade Agreement Act (TAA) requirements with no alternatives accepted. Award will be made to the single responsible offeror whose quotation conforms to all solicitation requirements and represents the lowest fair and reasonable price; quotes must remain valid for a minimum of 30 days from the solicitation close date. The solicitation was posted on March 2, 2026, with quotes due by March 4, 2026, and responses must be submitted electronically in PDF or MS Word format to the email address specified in the posting.

This procurement does not utilize any set-aside designations and is structured as a sole source award to Long Beach Marriott under a Firm Fixed Price (FFP) contract type using Federal Acquisition Regulation Part 12 for commercial items. The requirement is an all-or-none procurement with no partial quotes accepted, and interested parties may submit capability statements for consideration. The conference will be held April 19-24, 2026, with setup occurring on April 19 and comprehensive A/V support and labor provided through April 24 across ten contract line items (CLINs 0001-0010), which must include a 10% service charge in pricing. The place of performance is the Ruffin Hotel facility located at 4700 Airport Plaza Drive in Long Beach, California 90815, with inspection and acceptance occurring at both the origin and the Naval Surface Warfare Center Corona Division in Norco, California, under F.O.B. Destination shipping terms.