Intent to Sole Source - RecTrac POS System
Closed Special Notice Posted
- Solicitation number
- FA446026Q0047
- Agency
-
Air Force
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- Little Rock Air Force Base, Arkansas 72099, United States
Notice details come from SAM.gov. Updated .
About this opportunity
Little Rock Air Force Base is issuing a sole-source intent notice for RecTrac POS System subscription services from Vermont Systems LLC, with a September 5, 2026 deadline at 10:00 AM CDT for alternative vendors to submit capability statements. This procurement is a Total Small Business set-aside conducted under Simplified Acquisition Procedures (FAR 13.101-1(b)).
The Outdoor Recreation activity seeks a cloud-based POS system subscription encompassing RecTrac Workgroup Software, VSI Cloud, Software Subscription Configuration, and PayTrac. The required solution must integrate with existing RecTrac equipment already deployed at the base and be accessible from any device on base network infrastructure. The contract structure covers a base year plus four one-year option periods.
Market research conducted July 30 through August 20, 2026 confirmed Vermont Systems as the sole proprietary owner and publisher of the Air Force–mandated RecTrac software, with no third-party vendors or resellers legally authorized or technically capable of licensing, hosting, or maintaining the proprietary source code. Any alternative system would require complete infrastructure replacement at prohibitive cost and schedule delay due to interoperability conflicts with existing hardware.
Interested parties capable of meeting requirements must submit written capability information to TSgt George Ordonez (george.ordonez@us.af.mil) and Camille Ezugwu (camille.ezugwu@us.af.mil). The government reserves discretion to conduct competitive procurement based on responses received or to proceed as sole-source.
Notice text
Outdoor Recreation of Little Rock Air Force Base is seeking to acquire from Vermont Systems LLC the RecTrac POS System subscription to include the RecTrac Workgroup Software, VSI Cloud, Software Subscription Configuration, and PayTrac. If you believe your company can provide this requirement, the software MUST be compatible with the RecTrac equipment that Outdoor Recreation already possesses. The software must be cloud based and accessible from any device on the base's .com network infrastructure.The subscription would be used for a base plus four option year contract. This purchase will be made under Simplified Acquisition Procedures as authorized by RFO 13.101-1(b). Please note that this is not a request for competitive proposals. However, all interested parties who believe they are capable of meeting the requirements are invited to submit, in writing, complete information describing their ability to provide the product/services listed above. Information is to be submitted to TSgt George Ordonez at george.ordonez@us.af.mil and Camille Ezugwu at camille.ezugwu@us.af.mil. The deadline for submittals is 5 September 2026 at 10:00 AM CDT.
A determination by the government not to compete this requirement based on responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.
Files
| File | Type | Posted |
|---|---|---|
| RecTrac RFO 13 Single Source DF - CO Signed.pdf |
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