RecTrac RFO 13 Single Source DF - CO Signed.pdf

CONTROLLED UNCLASSIFIED INFORMATION

Determination and Findings for a Single-Source Acquisition (RFO Part 13)

MEMORANDUM FOR THE RECORD

SUBJECT: Determination and Findings

Single-Source Acquisition for RecTrac POS System

1. Identification of Agency and Contracting Activity:

Agency: Department of the Air Force - US Air Force

Contracting Activity: 19 FSS/FSW

Purchase Request Number: TBD

2. Nature and Description of the Action Being Approved:

This Determination and Findings (D&F) authorizes Little Rock Air Force Base (LRAFB), AR to solicit from a single source, Vermont Systems, for the acquisition of RecTrac Point of Sale (POS) Annual Services for one base year plus two one-year option periods and an optional six-month extension of services in accordance with FAR 52.217-8. This action will be conducted using the procedures set forth in Revolutionary FAR Overhaul (RFO) Part 13, Simplified Acquisition Procedures.

3. Citation of Applicable Statutory and/or Regulatory Authority:

The authority for this action is RFO 13.101(b), which permits soliciting from a single source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available.

4. Findings:

These findings detail the specific circumstances and facts that support the determination.

This acquisition requires a particular brand-name item, RecTrac, because the Air Force Services Center (AFSVC) has a contract with the company to provide the services across the United States Air Force.

LRAFB Outdoor Recreation and Skills Development already have the required hardware in place, servers, printers etc. Any software purchased would have to be compatible with the hardware already in place in order to keep providing the payment, reservation, and web capabilities that already exists.

Any other brand would not be inter-operable and would require a complete system replacement at a prohibitive cost and schedule delay. Market research has confirmed that Vermont Systems is the sole source for this specific brand-name item.

Market research was conducted on July 30, 2026 through August 20, 2026

Market research, including a review of historical acquisition data and direct vendor contact, confirmed that Vermont Systems is the sole proprietary owner and publisher of the AFSVC-mandated RecTrac software. Because no other third-party vendors or resellers are legally authorized or technically capable of licensing, hosting, or maintaining this proprietary source code, market research conclusively determines that Vermont Systems is the only responsible source capable of fulfilling this requirement.

5. Determination:

Based on the findings detailed above, I hereby determine that the circumstances of this contract action make only one source reasonably available to satisfy the Government's needs. Therefore, a single-source acquisition under the authority of RFO 13.101(b) is justified and in the best interest of the Government.

6. Expiration Date:

This is a D&F for an individual contract action; therefore, an expiration date is not applicable.

Contracting Officer

19 CONS/PKA

Determination and Findings for a Single-Source Acquisition (RFO Part 13)

MEMORANDUM FOR THE RECORD

SUBJECT: Determination and Findings

1. Identification of Agency and Contracting Activity:

2. Nature and Description of the Action Being Approved:

3. Citation of Applicable Statutory and/or Regulatory Authority:

The authority for this action is RFO 13.101(b), which permits soliciting from a single source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available.

2024.07.10.1.

4. Findings:

These findings detail the specific circumstances and facts that support the determination.

Market research was conducted on through

5. Determination:

Based on the findings detailed above, I hereby determine that the circumstances of this contract action make only one source reasonably available to satisfy the Government's needs. Therefore, a single-source acquisition under the authority of RFO 13.101(b) is justified and in the best interest of the Government.

6. Expiration Date:

This is a D&F for an individual contract action; therefore, an expiration date is not applicable.

Contracting Officer This Determination and Findings (D&F) authorizes Little Rock Air Force Base (LRAFB), AR to solicit from a single source, Vermont Systems, for the acquisition of RecTrac Point of Sale (POS) Annual Services for one base year plus two one-year option periods and an optional six-month extension of services in accordance with FAR 52.217-8. This action will be conducted using the procedures set forth in Revolutionary FAR Overhaul (RFO) Part 13, Simplified Acquisition Procedures.