INTENT TO SOLE SOURCE Postage for Meter
Special Notice Posted
- Solicitation number
- 75H70926BAO-025
- Agency
-
Indian Health Service
Department of Health and Human Services
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 491110 Postal Service
- PSC
- R613 Support- Administrative: Post Office
- Place of performance
- Montana 59255, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service, a civilian agency within the Department of Health and Human Services, issued a Special Notice on March 10, 2026, announcing its intent to sole source a postage meter rental or lease agreement. The procurement is for a Pitney Bowes SendPro MailCenter 2000 postage meter or an equivalent brand-name alternative. This special notice indicates the agency's plan to award the contract to a single vendor without competitive bidding, utilizing the R613 support administrative post office procurement code under the postal service NAICS category 491110. The equipment and associated services must meet specific operational and compliance standards established by the agency.
The primary objective of this procurement is to acquire a new, compliant postage meter system that will replace the agency's current equipment and provide comprehensive support services. The required equipment must be USPS IMI and IMpB-compliant, capable of generating IMpB-compliant shipping labels, and feature advanced functionality including a dynamic weighing platform accommodating up to 10 pounds, a 15-inch color touchscreen interface, automatic feed for mixed envelope sizes and thicknesses, and high-speed internet connectivity. The contractor selected must provide full rental or lease services encompassing maintenance with replacement parts, software updates, USPS rate updates, equipment delivery, installation, and staff training. Additionally, the contractor is responsible for transferring postage data from the existing machine and training Indian Health Service postal facility staff on the new system. The special notice specifies that only new equipment is acceptable; remanufactured or gray market items are explicitly prohibited.
Notice text
Equipment shall be Pitney Bowes SendPro MailCenter 2000 postage meter, Brand Name or Equal. Rental/lease shall include maintenance (including replacement parts), all equipment software and USPS Rates updates, equipment, delivery, installation and training.
• Rental shall include maintenance including replacement parts and labor, all equipment software and USPS Rates updates, equipment, delivery, installation and training.
• New Equipment ONLY; NO remanufactured or "gray market" items.
• New equipment shall be USPS IMI & IMpB-compliant and shall be able to generate IMpB-compliant shipping labels for USPS enhance tracking and postage discounts on both physical and virtual meters.
• Automatic feed for mixed envelopes size and mixed thickness.
• Requires shape-based pricing scale capable of performing postage cost through use of this scale and must be international compliant.
• Dynamic weighing platform to accommodate up to 10 lbs.
• Shall have a 15-inch Color touch screen user monitor interface
• High speed internet connection.
• Must have domestic postage ability.
• Shall have the ability to track and generate postage and shipping usage reports from desktop – custom dates range of postage and shipping usage report.
Postage and shipping usage/activities can be exported into Excel or PDF if needed
• Contractor shall provide training and transfer of current postage from current machine to the new machine and provide training to the FPSU staff.
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Special Notice | |
| Postage for Meter | Pre-Solicitation |
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