Intent to Sole Source - FY25 AFA Booth Exhibit Space
Closed Special Notice Posted
- Solicitation number
- FA330025RFI0001
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command, specifically the 42nd Contracting Squadron at Maxwell AFB, AL, has issued a Special Notice of Intent to Sole Source a contract to the Air Force Association. The notice pertains to securing exhibit booth spaces for two upcoming Air Force Association symposiums in 2025. The first event is the AFA Warfare Symposium, scheduled for March 3-5, 2025, at the Denver Gaylord Rockies Resort and Convention Center, which requires a 30' x 30' (900 sq ft) display area. The second event is the AFA Air Space Cyber Conference, set for September 22-24, 2025, at the National Harbor Gaylord Resort and Convention Center, requiring a 20' x 40' (800 sq ft) booth space. The procurement will be conducted as a Firm-Fixed Price contract under FAR Part 13 Simplified Acquisition Procedures, with the NAICS code 531120 for Lessors of Nonresidential Buildings.
The primary objective of this Special Notice is to identify potential contractors capable of meeting the exhibit space requirements for these symposiums. Interested contractors must respond by February 7, 2025, at 12:00 pm Central Standard Time, providing details about their company's capability to meet the Statement of Work requirements. Eligibility criteria include being registered in the DoD System for Award Management (SAM) and capable of processing invoices through Wide Area Workflow (WAWF). Contractors must submit their company name, point of contact, contact information, business type and size, Cage Code, and DUNS number. If no responsible, responsive offers are received by the deadline, the 42nd Contracting Squadron will issue a sole source contract to the Air and Space Forces Association under FAR 6.302-1 authority. The notice emphasizes that oral submissions are not acceptable, and submitted information will not be returned to respondents.
Notice text
The 42nd Contracting Squadron at Maxwell AFB, AL hereby gives NOTICE OF INTENT TO AWARD A SOLE SOURCE to Air Force Association to provide Air University with AF symposium support in accordance with (IAW) the attached Statement of Work (SOW).
Brief Description of Requirement:
1. 30’ x 30’ (900 sq ft) booth floor display area at the Denver Gaylord Rockies Resort and Convention Center, Aurora, Colorado CO.
Period of Performance: Air Force Association, AFA Warfare Symposium in Aurora, CO, 3-5 March 2025.
2. 20’x 40’ (800 sq ft) booth floor display area at the National Harbor Gaylord Resort and Convention Center, National Harbor, MD.
Period of Performance: Air Force Association, AFA Air Space Cyber Conference, National Harbor MD, 22-24 September 2025.
Place of Performance: Aurora, Colorado CO and National Harbor, MD.
The North American Industry Classification System (NAICS) code is 531120 – Lessors of Nonresidential Buildings (except Miniwarehouses).
There will be no written solicitation issued. This is an intent to purchase a sole source procurement under the authority of FAR 6.302-1. This will be a Firm-Fixed Price (FFP) contract utilizing Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures.
The contractor needs to be registered in the DoD System for Award Management (SAM). Register via the SAM website https://www.sam.gov, and also be eligible to process invoices through Wide Area Workflow (WAWF). Register via the WAWF website https://wawf.eb.mil/.
Those capable of meeting the requirement IAW the SOW are requested to provide the following information in their response: 1) Current capability that demonstrates your company's ability to meet the requirements as outlined in the attached SOW, 2) Company name, point of contact, e- mail address, telephone and fax numbers, type of business and size, Cage Code and DUNS number.
IMPORTANT NOTES:
1) Information submitted will not be returned to the respective respondents. Oral submissions of information are not acceptable and will not be accepted in response to this notice. 2) Respondents may respond via e-mail no later than 7 February 2025, 12:00 pm, Central Standard Time (CST) to SrA Troy Cournoyer at troy.cournoyer@us.af.mil; (334) 953-3100 or TSgt Thomas Harvey at thomas.harvey.4@us.af.mil; (334)-953-5928.
If no responsible, responsive offers are received by the above date, a sole source contract will be issued to Air and Space Forces Association. under the authority of 6.302-1.
Attachments:
Attachment 1 – Notice of Intent to Sole Source
Attachment 2 – Statement of Work – AFA Conf Exhibit Rental
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Special Notice | |
| Sources Sought - AFCCC Mixed Reality | Pre-Solicitation |
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