Intent to Sole Source ChipCHECK 121

This is a synopsis of contract action (SOCA); this is not a solicitation for a Request for Quote.

No reimbursement will made for any costs associated with providing information in response to this synopsis or any follow-up information requests. No contract award will be made on the basis of response to this notice. The purpose of this notice is to allow interested parties to assert and explain their capability to perform the work described. Responses should appear on company letterhead and include, at a minimum, affirmation of active registration in the System for Award Management (SAM), your qualifications and any applicable pricing data or information. All responses should include a point of contact, telephone number, and e-mail address. Additionally, respondents should indicate whether they are a large business, small business, small disadvantaged business, 8(a) concern, woman-owned small business, HUB Zone, service disabled veteran-owned small business, or qualify as socially or economically disadvantaged and whether they are U.S. or foreign owned. All responsible sources may respond to this notice and all responses will be considered by the agency.

Please do not request a copy of solicitation, as one does not exist.

The 482nd Contracting Flight at Homestead ARB, FL intends to issue a sole source, Firm-Fixed Price Contract under the authority of 10 United States Code (USC) 2304(c)(1), as implemented by FAR 13.106-1(b)(1)(i) to GASTOPS INC 4960 Corporate DR NW Ste 140 Huntsville, Alabama 35805-6209. The applicable NAICS is 334516 with a size standard of 1,000 employees.

ChipCHECK CC121 is a proprietary system approved for use by the US Departement of Air Force. No other general-purpose analytical wear debris analysis tool can utilizes the same technology as the ChipCHECK CC121unit provided only by Gastops Inc.  Moreover, Gastops Inc. is the only manufacturer of ChipCHECK and also the only authorized service provider. The Contracting Officer has determined that the required item can only be obtained directly from the Original Equipment Manufacturer (OEM), Gastops Inc. 

The following is a brief description of the acquisition requirement:
-Quantity 1 ChipCHECK 121 NSN:6650-01-665-6490
-All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Original equipment manufacturer warranty period of performance begins on the date the equipment is shipped to Homestead ARB, FL.
-Shipping FOB: Destination
-Inspection: Destination
-Acceptance: Destination

There are no solicitation documents; however, any vendors that believe they can meet the requirements described should submit a complete technical package, which provides clear and convincing evidence that they can meet the Government’s requirement.

Information received will be considered solely for the purpose of determining whether a competitive procurement can be conducted. A determination not to compete this proposed procurement based on response to this notice is solely within the discretion of the Government.

Further, the response should include any special requirements for a commercial contract (i.e. Commercial Financing, Warranty Provisions, Delivery Information, etc.) in accordance with FAR part 12.

All information furnished shall be in writing and must contain sufficient detail to allow the government representative to evaluate and determine if it can meet the requirement. All responses should be furnished electronically to the Contracting Officer (Viviane Filias) by email at viviane.filias@us.af.mil by no later than (NLT) 3:00 p.m., EST on 08 September 2025.