Intent to Sole Source - Ancillary Services for the American College of Surgeons (ACS) Clinical Congress 2025 Conference

The Department of the Army, through MICC-Fort Knox on behalf of the National Conventions Division, has issued an Intent to Sole Source Special Notice for ancillary services supporting the American College of Surgeons (ACS) Clinical Congress 2025 Conference. The Army intends to award a firm-fixed price contract exclusively to Freeman Decorating Co. for services from October 4-7, 2025, at the McCormick Place Convention Center in Chicago, Illinois. This notice falls under NAICS Code 561920 (Convention and Trade Show Organizers) and PSC Code S216 (Housekeeping - Facilities Operations Support). The sole source determination is being made in accordance with 41 U.S.C. 1901 and FAR subpart 13.106-1(b), with the contracting officer determining that Freeman Decorating Co. is the only reasonably available source for these requirements.

The primary purpose of this Special Notice is to inform the contracting community of the Army's intent to proceed with a non-competitive award, as required by Federal Acquisition Regulation transparency requirements. The notice explicitly states that this is not a solicitation for proposals, quotes, or capability statements, and no competitive procurement will follow this announcement. There are no opportunities for other contractors to participate, as the Army has already determined that Freeman Decorating Co. is uniquely positioned to provide the required ancillary services for this specific medical conference. The notice was posted on September 3, 2025, with the same date listed as the due date, indicating the immediate nature of this procurement decision. The contract will support what appears to be a major medical professional conference requiring specialized convention and facility support services.