Intent to award sole source-mitel software assurance renewal agreement
Closed Special Notice Posted
- Agency
-
Western Area Power Administration
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Arizona 85009, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy's Western Area Power Administration (WAPA) issued a notice of intent on October 1, 2026 to award a sole-source contract to Pacific Office Automation of Beaverton, Oregon for an annual Mitel VoIP software assurance and support renewal serving the WAPA Desert Southwest Region, with a capability statement response deadline of October 7, 2026. This is a noncompetitive procurement under FAR 12.102(a) and simplified acquisition procedures (41 U.S.C. 1901). Pacific Office Automation is identified as Mitel's designated Vendor of Record and exclusive regional distributor, holding infrastructure since July 2019 and possessing factory-certified technicians with specialized knowledge of the Desert Southwest Region's configuration and customized routing protocols. The justification for sole-source award rests on proprietary software continuity tied to existing Mitel capital hardware (legacy Analog Service Units and MXe III Controllers), POA's authorized territorial distribution exclusivity, and the commercial impracticability of competitive alternatives—replacement of the current Mitel enterprise architecture would exceed $1 million in duplication costs and create significant operational downtime. The NAICS code is 541519 (Information Technology Value Added Resellers); business size standard is 150 employees. Responsible sources may submit capability statements with clear and convincing evidence of ability to satisfy requirements; submission is via email to Georgette Reyes-Wiltz at reyeswiltz@wapa.gov by October 7, 2026. The Government retains sole discretion to proceed noncompetitively regardless of responses received.
Notice text
PRE‑SOLICITATION NOTICE OF INTENT NON‑COMPETITIVE
Notice of Intent to Sole Source: Mitel Annual Software Assurance Renewal Agreement Project – Pacific Office Automation.
The Department of Energy (DOE) / Western Area Power Administration (WAPA) intends to issue a sole source award, under the authority of RFO FAR 12.102(a) Restricting competition under the simplified acquisition threshold (SAT) and 12.201-1 Simplified Procedures for Acquisition of Commercial Products and Commercial Services (IAW 41 U.S.C.1901 Simplified Acquisition Procedures), to Pacific Office Automation. of Beaverton, Oregon.
This is a sole source acquisition to Pacific Office Automation, uniquely qualified to provide the “annual renewal for Mitel VoIP phone system software assurance and support. ”for the WAPA Desert Southwest Region.
The resulting procurement will be conducted in accordance with RFO FAR Parts 12. The North American Industry Classification System (NAICS) code for this acquisition is 541519 Information Technology Value Added Resellers; business size standard is 150 employees.
This synopsis of proposed contract action/notice of intent is for information and market research purposes only. THIS IS NOT A REQUEST FOR PROPOSALS or COMPETITIVE QUOTES. No solicitation package will be publicly issued.
Responsible sources may submit a capability statement in response to this requirement, which shall be considered by the Agency. Capability statements must be received no later than the due date and time specified on this notice. Responses must be supported with clear and convincing evidence that clearly articulate the company's ability to satisfy the Government's requirements. A determination by the Government not to compete based upon responses to this notice is solely within the discretion of the Government. Inquiries will only be accepted via e-mail to Georgette Reyes-Wiltz at reyeswiltz@wapa.gov. Please include on the subject line “NOI-Mitel Annual Software Assurance Renewal Agreement Project”. No telephone requests will be honored.
If parties choose to respond, any cost associated with preparation and submission of data or any other cost incurred in response to this announcement are the sole responsibility of the respondent and will not be reimbursed by the Government.
Files
| File | Type | Posted |
|---|---|---|
| Single Source Justification_redacted.pdf |
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