Install Heat Pumps - 370 Mackenzie str, Brooklyn, Pretoria, South Africa
Closed Pre-Solicitation Posted
- Solicitation number
- PR16134843
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 23822 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Pretoria Gauteng 0001 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Pretoria intends to solicit fixed-price plumbing and heat pump installation services at 370 Mackenzie Street, Brooklyn, Pretoria, South Africa, with expressions of interest due by 28 July 2026 and a mandatory site meeting scheduled for 29 July 2026 at 10:00.
Work will be performed at the embassy facility in Pretoria. The project scope includes disconnection and removal of an existing 1000L, 12kW, three-phase water boiler (Model XS 200, Serial No. 6717-03-2024) and installation of four WWK304ZA heat pumps with Class 2 copper pipes (25mm and 35mm) and fittings compliant with South African National Standards SANS 10252, 10254, and 10142. The contractor must also perform pressure and leak testing, transport the removed boiler to 357 Victoria Street, coordinate disposal of an additional boiler at that location, provide project management and weekly progress reporting, and deliver final inspection and sign-off documentation.
Contractors must possess a minimum of five years of documented successful experience in the scope of work. A detailed site-specific safety plan addressing hazard mitigation and control methods per the Occupational Health and Safety Act 85 of 1993 and U.S. Army Corps of Engineers EM 385-1-1 is required. Contractors must comply with Department of State security protocols.
The performance period is two weeks (ten working days) from purchase order receipt. Work hours are Monday–Thursday 08:45–17:15 and Friday 07:45–12:45. The U.S. Government will make no provision for price or exchange rate fluctuations; contractors must confirm fixed prices and build any contingency for increases into their initial quotation. Payment will be made via electronic funds transfer within 30 calendar days after delivery and receipt of invoice, whichever is later. The solicitation incorporates FAR and DOSAR clauses and NDAA Section 889(a)(1)(B) requirements.
Interested companies must submit expressions of interest with company profiles and credentials to pretoria_quotations@state.gov and kriekjx@state.gov by 28 July 2026, referencing PR16134843, and must identify all attendees for the mandatory 29 July site meeting.
Notice text
Expression of interest - Install Heat Pumps - 370 Mackenzie str, Brooklyn, Pretoria, South Africa
The U.S. Government requests companies with the proficiency and financial means to provide services in relation to Plumbing and heat pump installation:
Scope of work includes but is not limited to:
This project focuses on upgrading the heating system by replacing the existing 1000L, 12kW, three-phase water boiler (Model: XS 200, Serial No: 6717-03-2024) with advanced WWK304ZA heat pumps. The goal is to improve operational efficiency, reduce energy consumption, and comply with South African standards SANS 10252, 10254, and 10142
If you are interested in this project, please reply to the emails below. A full scope of work is attached, and you are requested to send your company profile and credentials as proof you are able to provide the service requested in the SOW.
Please sent your reply of interest no later than 28 July 2026 via email to: pretoria_quotations@state.gov & kriekjx@state.gov with reference (PR16134843)
A compulsory site meeting will be held on 29 July 2026, at 10h00 at the 370 Mackenzie str, Brooklyn, Pretoria, South Africa
Please forward the ID’s of all the persons attending the Site meeting.
U.S Government Payment terms:
Note that NO DEPOSIT payments will be authorized.
The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates once the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
Available Payment methods:
EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.
The attached FAR and DOSAR clauses attached form part of this contract.
U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)
Solicitation provision 52.240-90 in incorporated by reference. By submission of its offer, the offeror represents compliance.
Files
| File | Type | Posted |
|---|---|---|
| SOW for Heat Pump Installation _ 370 Mackenzie str.pdf | ||
| WWK 304 Man.pdf |
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