Inbound/Outbound Mailing System Services
Closed Pre-Solicitation Posted
- Solicitation number
- SS25-15
- Agency
-
National Institute of Standards and Technology
Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- Place of performance
- Gaithersburg, Maryland 20899, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Standards and Technology (NIST) Office of Facilities and Property Management is conducting market research through Sources Sought Notice SS25-15 to identify qualified small businesses capable of providing Inbound/Outbound Mailing System Equipment Leasing and Maintenance Services for their Gaithersburg campus operations. This performance-based acquisition will utilize commercial item procedures under FAR Part 12, requiring contractors to provide comprehensive management, supervision, labor, materials, equipment, and supplies for efficient mailroom and shipping/receiving operations. The procurement seeks a software-as-a-service solution with sophisticated tracking capabilities, including real-time package monitoring, signature capture, damage documentation, and comprehensive reporting features, all while meeting strict security requirements including FISMA, FedRAMP, and Executive Order 14028 compliance standards. Interested small businesses must submit capabilities packages by June 27, 2025, at 3:00 PM local time, addressing similar project experience from the past five years, quality control methodologies, company profiles with UEI numbers, evidence of small business socioeconomic status, and statements of intent to propose. The evaluation will focus on demonstrated expertise, relevant experience, and the ability to manage subcontractors effectively to ensure timely delivery of quality services.
This Sources Sought Notice does not include any set-aside designation at this time, as one of its primary purposes is to help the Contracting Officer determine whether a set-aside strategy would be appropriate for the eventual procurement. No incumbent contractors or current service providers are identified in the notice, and no specific contract values or budget ranges are disclosed for this market research phase. The technical specifications include detailed hardware and software requirements such as 12 mobile licenses, 8 wireless barcode scanners, 2 postage meters, and systems capable of maintaining 99% uptime with technical support during government business hours. NIST is considering a five-year contract structure consisting of a one-year base period with four one-year option periods, plus a potential six-month extension in accordance with FAR Clause 52.217-8. The government anticipates awarding the actual contract in approximately August 2025, with the current Sources Sought phase serving solely for market research purposes under NAICS code 532420 (Office Machinery and Equipment Rental and Leasing).
Notice text
Sources Sought Number:
SS25-15
Notice Type:
Sources Sought
Synopsis:
6/18/2025
THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or a request for proposal and no contract will be awarded from this notice. No solicitation or specifications are available at this time.
The National Institute of Standards & Technology (NIST), Office of Facilities and Property Management (OFPM), is conducting market research to determine if any Small Business concerns have the current relevant qualifications, experience, personnel, and capability to perform the work described herein.
NIST OFPM is seeking information from contractors interested in, and capable of, providing Inbound/Outbound Mailing System Equipment Leasing and Maintenance Services as detailed in the attached DRAFT Scope of Work.
This will be a performance-based acquisition service contract utilizing the commercial item procedures of FAR Part 12. The Contractor shall provide management, supervision, labor, materials, equipment, and supplies, and shall be responsible for the efficient, effective, economical, and satisfactory operations, including scheduled and unscheduled, maintenance and repair of equipment and systems.
NAICS: 532420 - Office Machinery and Equipment Rental and Leasing
PSC: R604 – Support – Administrative: Mailing/Distribution
Offerors may suggest NAICS or PSC codes that they feel better-reflect the requested services for consideration.
NIST is considering the potential for a 5-year contract (base period with four (4) one-year options). A 6-month extension IAW FAR Clause 52.217-8 is also contemplated.
All qualified Small Businesses are encouraged to respond. The Government will not pay for any information solicited. Respondents will not be notified of the results of the evaluation. One of the main purposes of this Sources Sought Notice is to assist the Contracting Officer in determining if a Set-Aside is the acceptable strategy for the procurement. The Government anticipates a contract award for these services in or about August 2025.
It is requested that interested parties submit a brief capabilities package. The package shall address, at a minimum, the following:
(1) Examples of projects worked within the last five (5) years of a similar size, scope, complexity and duration as the work indicated. State whether your firm worked as a prime or subcontractor, contract value, brief description of how the referenced contract relates to the work described, and provide an agency or owner point of contact.
(2) A narrative describing how you would implement quality control under this contract, including how you would manage subcontractors, to ensure timely delivery of quality work.
(3) Company profile, to include UEI number and small business socioeconomic status.
(4) Evidence to establish your company's standing as a SDVOSB, WOSB, HUBZone, 8(a) or other small business concern.
(5) A positive statement of your intention to submit a proposal for this requirement if set-aside for your socio-economic group.
The capabilities package requested under this Sources Sought Notice is not expected to be a proposal, but rather a short statement regarding the company's ability to demonstrate existing expertise and experience in relation to this procurement. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities package. Submission of a capabilities package is not a prerequisite to any potential future offerings, but participation will assist the NIST in tailoring its requirements to be consistent with industry standards.
Responses to this Sources Sought Notice shall be emailed to Tony Schmidt at tony.schmidt@nist.gov.
Responses must be received on 6/27/2025, by 3pm, Local Time. Electronic submissions are requested. Questions regarding this notice may be addressed to Tony Schmidt at tony.schmidt@nist.gov.
Failure to submit all information requested may result in a contractor not being considered as an interested small business concern.
Files
| File | Type | Posted |
|---|---|---|
| NB192020-25-01686 Scope of Work DRAFT 2025 06 17.docx | DOCX document | |
| SS25-15 Sources Sought Notice SAM 2025 06 18.pdf |
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