Immersive Virtual Event Platform (IVEP) Support for the Department of Transportation’s Office of Technical Services Knowledge Management program
Closed Solicitation Posted
- Solicitation number
- 693JJ321Q000032
- Agency
-
Federal Highway Administration
Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation from the Department of Transportation Federal Highway Administration seeks an immersive virtual event platform to support agency-wide virtual learning events. The selected contractor must provide a virtual platform license to support events of up to 2,700 attendees per day, as well as program management, planning, setup, and technical support services for an initial three-day pilot event in July or August 2021. Questions are due by May 3rd and quotes by May 6th. The evaluation criteria will consider the offeror's technical approach, security compliance, and price.
This is a total small business set-aside under NAICS code 541511. The solicitation seeks a one-year license with optional second and third year extensions. Key services include support for up to 2,700 attendees per virtual event day with breakout sessions, registration, and integration with FHWA systems. The estimated value for the base year is $250,000. Performance will take place at contractor and government facilities for planning and support meetings, with virtual events hosted via the licensed platform.
Notice text
The overall scope of the contract is to provide a virtual event platform license to FHWA in support of the Department of Transportation and coordinate the setup, logistics, software, and technological support for agency-wide virtual learning events. The FHWA Office of Technical Services Knowledge Management (KM) Unit is leading the effort and will work directly with the Contractor, other Operating Administrations within DOT may coordinate with the contractor and FHWA to host events under this license. It is anticipated that up to 2,700 staff will attend each day of the first virtual event (represented on the Price Schedule as the Base Contract Line Items) Additional events will be covered by the annual license and exercising of necessary option line items based on the event. Estimated timeframes of the base event are as follows:
• Kickoff, dry-run, and set up meetings shall be conducted in advance of the event (May-July 2021)
• Virtual learning event will take place over 3 consecutive days from 12:00 – 4:00 pm ET (target event date July or August 2021)
• Post-event meetings and evaluations shall be conducted after the event (August – September 2021)
Questions for this RFQ are due by email to Matthew.Wendel@dot.gov no later than 11:59 PM EST on May 3, 2021.
See attached RFQ documents for further details.
Files
| File | Type | Posted |
|---|---|---|
| RFQ No. 693JJ321Q000032 - Attachment 1 - Price Schedule.xlsx | XLSX spreadsheet | |
| RFQ No. 693JJ321Q000032 - DOT IVEP.pdf |
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