Illumina NextSeq 500 Silver Support Maintenance Plan
Closed Pre-Solicitation Posted
- Solicitation number
- SSN_HFP-2025-127051
- Agency
-
FDA Office of Acquisition and Grant Services
Food and Drug Administration, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Food and Drug Administration's Office of Acquisition and Grant Services is conducting a sources sought announcement for a Silver Support Maintenance Plan for an Illumina NextSeq 500 sequencing instrument used by the Human Food Program's Office of Applied Microbiology and Technology for food safety research. The FDA seeks vendors capable of providing comprehensive maintenance services including full coverage for parts, labor, and travel, reagent replacement upon hardware failure, one annual preventative maintenance service, remote technical support, 2-business day on-site response time, control software and hardware updates, and on-site applications support. Vendors must demonstrate their capability as domestic manufacturers or authorized service providers with trained Illumina service engineers and ability to meet response time requirements. The agency is evaluating responses under NAICS Code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34 million to determine small business participation opportunities. Interested parties must submit capabilities statements by 1:00 PM Eastern Time on July 10, 2025, via email to Contract Specialist Iris Johnson at Iris.Johnson1@fda.hhs.gov.
This procurement opportunity does not include any set-aside designations and is open to all qualified vendors regardless of business size. The contract structure includes a base period of 12 months from August 1, 2025, through July 31, 2026, with four additional option years extending the potential contract through July 31, 2030, for a total possible duration of five years. The maintenance services will be performed on a specific Illumina NextSeq 500 instrument with serial number NS500464 located at 8301 Muirkirk Road, Room 3813, Laurel, MD 20708. The current maintenance contract has expired, creating an immediate need for replacement coverage to ensure consistent performance and data quality for the FDA's food safety research operations. No award values or budget ranges were disclosed in this market research announcement, and the agency emphasizes this is strictly for information gathering purposes with no contract awards resulting from responses to this sources sought notice.
Notice text
SOURCES SOUGHT NOTICE
Illumina NextSeq 500 Silver Support Maintenance Plan
THIS IS A SOURCES SOUGHT ANNOUNCEMENT, A MARKET SURVEY FOR WRITTEN INFORMATION ONLY. THIS IS NOT A SOLICITATION ANNOUNCEMENT FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT OR ANY FOLLOW-UP INFORMATION REQUESTS. NO TELEPHONE CALLS WILL BE ACCEPTED REQUESTING A RFQ PACKAGE OR SOLICITATION. THERE IS NO RFQ PACKAGE OR SOLICITATION. TO PROTECT THE PROCUREMENT INTEGRITY OF ANY FUTURE PROCUREMENT, IF ANY, THAT MAY ARISE FROM THIS ANNOUNCEMENT, INFORMATION REGARDING THE TECHNICAL POINT OF CONTACT WILL NOT BE GIVEN AND NO APPOINTMENTS FOR PRESENTATIONS WILL BE MADE.
The U.S. Food and Drug Administration (FDA), Office of Acquisitions and Grants Services (OAGS), is issuing this sources sought announcement on behalf of the Human Food Program, Office of Applied Microbiology and Technology, to:
- Identify vendors capable of providing the Illumina NextSeq 500 Silver Support Plan described below.
- Determine the availability and status of potential domestic sources.
- Determine small business participation under NAICS Code 811210 – Electronic and Precision Equipment Repair and Maintenance (Small Business Size Standard: $34 million).
Background
The FDA Human Food Program, Office of Applied Microbiology and Technology, has maintained preventative maintenance coverage on the Illumina NextSeq 500 sequencing instrument (S/N NS500464) to ensure consistent performance and quality of data for food safety research. The current maintenance contract has expired and a new plan is required to begin immediately.
Objective
To acquire a Silver Support Plan for the Illumina NextSeq 500 instrument for a base period of 12 months and four (4) additional option years.
Scope of Work
The contractor shall provide a Silver Support Maintenance Agreement for the Illumina NextSeq 500 instrument (S/N NS500464) to include:
- Full coverage for parts, labor, and travel
- Reagent replacement upon hardware failure
- One (1) preventative maintenance (PM) service per year
- Remote technical support
- 2-business day on-site response time
- Control software and hardware updates
- On-site applications support
Place of Performance
Mod-1
8301 Muirkirk Road
Room 3813
Laurel, MD 20708
Period of Performance
- Base Year: 08/01/2025 – 07/31/2026
- Option Year 1: 08/01/2026 – 07/31/2027
- Option Year 2: 08/01/2027 – 07/31/2028
- Option Year 3: 08/01/2028 – 07/31/2029
- Option Year 4: 08/01/2029 – 07/31/2030
Requested Information from Vendors
Interested parties are invited to submit a capabilities statement that includes the following:
- Company name, mailing address, CAGE Code, and UEI
- Recommended NAICS code (if different from above)
- Business size and socioeconomic status (e.g., small, 8(a), woman-owned, veteran-owned)
- Whether your company is a domestic manufacturer or authorized service provider
- Any existing GSA Schedule or GWAC contracts that include these services
- Capability to meet the service requirements, including availability of trained Illumina service engineers
- Whether your company can meet the required response times and provide documentation or proof of past performance with similar contracts
Disclaimer and Important Notes
This is not a request for proposal and does not commit the Government to a contract. Responses will be used solely for market research to assess the availability of qualified sources. No feedback or evaluations will be provided to companies that submit responses. Proprietary information should not be submitted. The Government reserves the right to use any non-proprietary information received.
Submission Instructions
Responses are due by 1:00 PM (Eastern Time) on July 10, 2025, via email to:
Iris Johnson
Contract Specialist
Email: Iris.Johnson1@fda.hhs.gov
Subject: Sources Sought – Illumina NextSeq 500 Silver Support Plan
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