IHS1504005 - Plumbing Supply BPA - PIMC

TO RECEIVE UP TO DATE INFORMATION ON THIS REQUIREMENT, INCLUDING A SOLICITATION, ANSWERS TO VENDOR QUESTIONS, MODIFICATIONS TO THE REQUIREMENT OR EXTENSIONS TO THE OFFER DUE DATE, USE THE FOLLOW THIS REQUIREMENT FEATURE TO ENSURE SYSTEM NOTIFICATIONS.

GENERAL INFORMATION

SUBJECT: Plumbing Parts Blanket Purchase Agreement (BPA)

NAICS CODE: 332510 - Hardware Manufacturing

POINT OF CONTACT: Ashley Velasquez

PLACE OF PERFORMANCE (DELIVERY ADDRESS):

Phoenix Indian Medical Center, 4212 N. 16TH St, BLDG 9, Phoenix, AZ 85016

RESPONSE DATE/TIME: February 12, 2025 @ 8 AM PST

BUY INDIAN ACT

The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing ISBEE set-aside to the maximum extent possible.

Definition(s):      INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:

• The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
• The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
• The management and daily business operations must be controlled by one or more individuals who are Indians.

Definition:           INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) – An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR Part 121.

DESCRIPTION OF REQUIREMENT

NAICS Code 332510 - Hardware Manufacturing – is applicable to this acquisition, with a size standard of 500 employees. The Indian Health Service (IHS), Phoenix Indian Medical Center has a requirement to secure a five-year, firm-fixed price agreement for cast iron fittings and other applicable plumbing supplies to support the facility’s health care plumbing system; especially in cases of urgent, repair/replacement needs which may require expedited delivery or local pick-up.

The Government is contemplating multiple Blanket Purchase Agreements (BPA), in accordance with FAR 13.303. A blanket purchase agreement (BPA) is a simplified method of filling anticipated repetitive needs for supplies or services by establishing "charge accounts" with qualified sources of supply. Services are not included in this requirement, only parts. A sample of historically purchased parts is provided as an attachment to this notice.

A Blanket Purchase Agreement (BPA) does not have any funds committed; it provides pricing so Calls may be placed to fund facility needs, usually on an annual basis. For instance, each year a call is funded for anticipated annual expenses during the one-year period of funds availability, and it is managed by both the facility and vendor in a declining balance fashion. Once funds expire (1-yr) or funds are fully expended, another call can be funded; there is no limit to the number of calls funded annually, only the overall purchase limitations established in the agreement (e.g. minimum/maximum dollar limit for each call and maximum dollar limit for the 5-year BPA period).

INTERESTED PARTIES

THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE, RATHER MARKET RESEARCH TO DETERMINE COMPLAINCE WITH THE BUY INDIAN ACT AND DETERMINATION OF SET-ASIDE.

All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:

1. Company name.
2. Point of contact (name/title/telephone number/e-mail address).
3. SAM Unique Entity Identifier Number.
4. Indication of socio-economic business category for which the organization qualifies; IHS Indian Economic Enterprise Representation form, if applicable.
5. Physical location sites (stores) and/or direct shipping timelines to assess urgent access to parts.
6. Manufacturer information, product listings, etc.
7. Documentation from manufacturer (i.e., correspondence from manufacturer) of your firm being an authorized distributor for the manufacturer. See Attachment 2: Gray Market Prevention Language.
8. Letter of sole source if no distributors are available.

IHS conducts sufficient market research in determining reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.

To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:

• Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and,
• Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.

Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.1102 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this notice will be provided.

Gray Market Prevention:

(a)          Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for IHS Hospitals and/or Medical Centers. No remanufactures or gray market items will be acceptable.

(b)          Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c)           The delivery of gray market items to the IHS in the fulfillment of an order/award constitutes a breach of contract. Accordingly, IHS reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at IHS’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to an IHS hospital and/or medical facility upon discovery of such items.