Ice Machine Service Maintenance

Closed Solicitation Posted Dec 5, 2024

Solicitation number: HT941025Q2008
Agency: Defense Health Agency Department of Defense
Responses due: Dec 16, 2024, 11:00 AM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 811210 Electronic and Precision Equipment Repair and Maintenance
PSC: J065 Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies
Place of performance: San Diego, California 92134, United States
Points of contact: Jojie Urrete jojie.n.urrete.civ@health.mil (726) 203-0157

Elliott Penetrante elliott.g.penetrante.civ@health.mil (726) 203-0167

Notice details come from SAM.gov. Updated Dec 5, 2024.

About this opportunity

Written by GovTribe AI · Dec 5, 2024

The Defense Health Agency (DHA) Western Markets Contracting Division is seeking a qualified contractor to provide full-service maintenance for thirty-four (34) ice machines located across seven Naval bases in San Diego, CA. The solicitation, issued as Request for Quote (RFQ) HT941025Q2008, requires bi-annual cleaning, sanitation, and repair of ice machines primarily used in patient wards, emergency rooms, and outpatient clinics. The contract will be evaluated using a "Past Performance Price Tradeoff" methodology, where past performance is deemed more important than pricing. Potential contractors must submit technical capability, past performance, and pricing volumes, with quotes due by December 16, 2024, and questions accepted until December 10, 2024. Contractors will be required to obtain Defense Biometric Identification System (DBIDS) credentials for base access and must adhere to Original Equipment Manufacturer (OEM) technical specifications.

The solicitation is a 100% small business set-aside under NAICS code 811310, with a size standard of $12.5 million. The contract structure includes a base year from December 23, 2024, to December 22, 2025, with four additional one-year option periods extending through December 22, 2029. Each year will include two contract line items (CLINs): one for bi-annual cleaning and preventive maintenance, and another for service repair. The place of performance is San Diego, CA 92134, specifically targeting Naval Medical Center San Diego and six other Naval bases. Contractors must maintain a 95% equipment uptime rate, respond to service requests within 2 hours, and be on-site within 48 hours during standard business hours. The maintenance requirements include comprehensive cleaning, sanitization, safety testing, and component replacement, with all work subject to technical representative coordination and documentation through field service reports.

Notice text

As posted on SAM.gov.

NOTICE TO CONTRACTOR

this is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The solicitation number is HT941025Q2008. It is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 effective 09/30/2024. The North American Industry Classification System (NAICS) Code for this acquisition is 811310. The size standard is 12.5 million of dollars. This solicitation is 100% set aside for small businesses. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

This requirement is for non-personal service.

Defense Health Agency (DHA) Western Markets Contracting Division requests responses from qualified sources capable of providing the following:

The Directorate of Public Health, preventive Medicine requires full-service maintenance on the Government owns forty-one (34) ice machines. The requirement is for the Cleaning, Sanitation, and Repair to thirty-four (34) ice machines located throughout seven (7) Naval Bases around San Diego, CA. These ice machines are mainly used in patient wards, Emergency room, and other outpatient clinics. Preventive maintenances are required twice a year. The maintenance service is necessary to bring the Ice Machines into conformity with the technical specification designated by the Original Equipment Manufacturer (OEM). The requirement is for base plus four option years. See attached Statement of Work for additional information.

Items required:

BASE YEAR (POP: 23 Dec 2024 – 22 Dec 2025)

CLIN 0001: Bi-Annual Cleaning 34 Ice Machine Preventive Maintenance