ICE machine preventive maintenance

Closed Solicitation Posted Feb 11, 2026

Solicitation number: HT941026Q2013
Agency: Defense Health Agency Department of Defense
Responses due: Mar 3, 2026, 11:00 AM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSC: J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Place of performance: San Diego, California 92134, United States
Points of contact: Dernell Wade dernell.w.wade.civ@health.mil (619) 532-8091

Elliott Penetrante elliott.g.penetrante.civ@health.mil (726) 203-0167

Notice details come from SAM.gov. Updated Feb 11, 2026.

About this opportunity

Written by GovTribe AI · Feb 11, 2026

The Defense Health Agency (DHA) Western Markets Contracting Division is seeking qualified contractors to provide full-service preventive maintenance, cleaning, sanitation, and repair services for 34 government-owned ice machines located across seven Naval Bases in the San Diego, California area, primarily serving patient wards, emergency rooms, and outpatient clinics. Services must comply with Original Equipment Manufacturer (OEM) specifications and Joint Commission requirements, with bi-annual preventive maintenance required throughout a base year (March 15, 2026 through March 14, 2027) plus four option years. Key qualifications include having OEM-certified technicians on staff, maintaining a 95% or better equipment uptime rate on a rolling six-month basis, responding to corrective maintenance requests within two hours during business hours and arriving on-site within 48 hours, and achieving 95% preventive maintenance compliance within 30 days. The Government will evaluate proposals using a Past Performance Price Tradeoff approach based on three factors: Technical Capability (rated as Acceptable or Unacceptable), Past Performance (weighted as more important than price and evaluated through recent, relevant references and CPARS data), and Price (evaluated for reasonableness). Technical questions must be submitted by February 23, 2026 at 8:00 AM PST, with all quotations due by March 3, 2026 at 8:00 AM Pacific Time through the SAM Solicitation Module.

This solicitation is designated as a 100% small business set-aside under NAICS Code 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a size standard of $12.5 million. No incumbent contractor information is identified in the solicitation documents. The contract structure includes two Contract Line Item Numbers per year—one for bi-annual cleaning and preventive maintenance and one for service repair—with unlimited repair services and no caps on repairs per unit or facility, meaning all labor, materials, parts, equipment, and travel expenses are included in the quoted price. The requirement encompasses 34 ice machines distributed across Naval Medical Center San Diego and six additional naval facilities in the San Diego area, with service personnel required to maintain OEM certifications and naval base security clearances. Performance of work will take place at the seven naval facilities in San Diego, California, with all service documentation and Field Service Reports due within 72 hours of completion to the NMCSD Preventive Medicine Department and Contract Officer Representative.

Notice text

NOTICE TO CONTRACTOR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The solicitation number is HT941026Q2013. It is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06 effective 10/01/2025. The North American Industry Classification System (NAICS) Code for this acquisition is 811310. The size standard is 12.5 million of dollars. This solicitation is 100% set aside for small businesses. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

This requirement is for non-personal service.

Defense Health Agency (DHA) Western Markets Contracting Division requests responses from qualified sources capable of providing the following:

The Directorate of Public Health, preventive Medicine requires full-service maintenance on the Government owns forty-one (34) ice machines. The requirement is for the Cleaning, Sanitation, and Repair to thirty-four (34) ice machines located throughout seven (7) Naval Bases around San Diego, CA. These ice machines are mainly used in patient wards, Emergency room, and other outpatient clinics. Preventive maintenances are required twice a year. The maintenance service is necessary to bring the Ice Machines into conformity with the technical specification designated by the Original Equipment Manufacturer (OEM). The requirement is for base plus four option years. See attached Statement of Work for additional information.

Items required:

BASE YEAR (POP: 15 Mar 2026 – 14 Mar 2027)

CLIN 0001: Bi-Annual Cleaning 34 Ice Machine Preventive Maintenance