ICE machine and refrigeration maintenance for fargo VAMC
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26325Q0862
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Fargo, North Dakota 58102, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is seeking ice machine and refrigeration maintenance services for the Fargo VA Health Care System through Request for Quote (RFQ) 36C26325Q0862. The procurement requires a contractor to provide comprehensive maintenance and cleaning services for ice machines, refrigerators, and freezers across multiple VA facilities, including quarterly scheduled maintenance and emergency call-back services within two hours. Prospective contractors must be registered and current in the System for Award Management (SAM) database and demonstrate responsibility as contractors. The solicitation follows simplified acquisition procedures under FAR Part 13 with standard commercial item provisions and clauses applying to the procurement. Technical questions must be submitted via email to Contracting Specialist Becky De Los Santos by 10:00 AM CST on June 30, 2025, and all quotes are due by 10:00 AM CST on July 15, 2025. A mandatory site visit for interested vendors is scheduled for June 23, 2025, at 1:00 PM CST at the Fargo VA Main Lobby.
This procurement is designated as a total small business set-aside under NAICS code 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a size standard of $12.5 million. The contract structure includes a base year from September 1, 2025, through August 31, 2026, with four option years extending the potential contract period through August 31, 2030. The VA anticipates awarding one firm fixed-price contract to provide these maintenance services. The primary place of performance is the Fargo VA Health Care System located at 2101 Elm Street North, Fargo, North Dakota 58102. Service contract wage determinations for Cass County, North Dakota apply to this procurement, with wage rates ranging from $11.05 to $52.18 per hour depending on job classification. The contractor will be required to maintain detailed documentation of all services performed and ensure compliance with all applicable wage and benefit requirements.
Notice text
Ice Machine and Refrigeration Services for Fargo VA Health Care System
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).
This announcement constitutes the only solicitation, quotes are being requested.
Solicitation number 36C26325Q0862 is issued as a request for quotes (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-02.
This procurement is a total Small Business Set-Aside
Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov).
Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 811310 with a size standard of $12.5 million.
A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.
The VA anticipates one firm fixed price contract award to provide supplies to Fargo VA Iowa Health Care System, 2101 Elm St, N, Fargo, ND 58102.
FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.
FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document.
Additional requirements are listed within the attached solicitation document.
The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.
Technical questions on this solicitation are due via e-mail only to Becky De Los Santos, Contracting Specialist, at becky.delossantos@va.gov no later than 10:00am Central Standard Time (CST), 06-30-2025.
Quotes are due to the Contracting Office by 10:00am CST, 07-15-2025. Quotes are required to be emailed to becky.delossantos@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Specialist before the solicitation closing.
Contact Becky De Los Santos, Contracting Specialist, at becky.delossantos@va.gov for information regarding the solicitation.
Files
| File | Type | Posted |
|---|---|---|
| 36C26325Q0862.pdf | ||
| Class Deviation from FAR EOs 14173 and 14168.docx | DOCX document | |
| Wage Determinations 2015 - 4969.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| ICE machine and refrigeration maintenance for fargo VAMC | Award Notice | |
| This notice | Solicitation |
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