IAW Buy Indian Act of 1910: Sources Sought for Dentrix Enterprise Software- Annual EDR Maintenance and Helpdesk Fees
Closed Pre-Solicitation Posted
- Solicitation number
- SS-26-PHX-022
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Phoenix, Arizona 85004, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service is seeking sources for annual Electronic Dental Record maintenance and helpdesk support fees for Dentrix Enterprise Software, with responses due May 23, 2026. This sources-sought notice is issued under the Buy Indian Act with priority for Indian Small Business Economic Enterprises (ISBEEs)—businesses with not less than 51 percent combined ownership by Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations, where such entities receive at least 51 percent of contract earnings and control management and daily operations.
Performance spans seven IHS service locations: Phoenix Indian Medical Center, Whiteriver Service Unit, Hopi Health Care Center, Fort Yuma Indian Hospital, Colorado Service Unit, Fort Duchesne, and Elko-Southern Bands Dental Office. The requirement covers patient clinical notes creation and storage, patient scheduling, clinic management, billing reporting, and legacy data management. Support includes remote and telephone assistance during normal clinic hours Monday through Friday, 6:00 a.m. to 6:00 p.m. Mountain Standard Time.
The period of performance consists of an initial base year plus two one-year option periods. Annual invoicing occurs through the US Treasury IPP platform. NAICS 513210 (Software Publishers) and PSC DG10 (IT and Telecom—Network as a Service) apply. Contact Michele Lodge at michele.lodge@ihs.gov; responses address the Phoenix Area Office. The scope of work attachment details service specifications and contracting officer representative assignments for each location.
Notice text
SOURCES SOUGHT ONLY ! PLEASE PROVIDE ONLY WHAT DATA IS ASKED FOR.
GENERAL INFORMATION
SUBJECT: Dentrix Enterprise – EDR Annual Maintenance and Helpdesk Fees
Sources Sought: SS-26-PHX-022
NAICS CODE: 513210- (Software Publishers) covers establishments that design, develop, publish, and provide support for computer software, including operating systems, applications, and games. These firms may publish software via subscriptions or downloads and may also provide maintenance and installation services
POINT OF CONTACT: Michele Lodge; michele.lodge@ihs.gov
PLACE OF PERFORMANCE (DELIVERY ADDRESS):
Various locations for Phoenix Area Office
RESPONSE DATE/TIME: 23 May 2026 at 3pm (PST)
BUY INDIAN ACT
The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing ISBEE set-aside to the maximum extent possible. Each acquisition of supplies, services or construction that is subject to commercial items (FAR 12.209) or Simplified Acquisition Procedures (SAP) (FAR 13.106) must be set-aside exclusively for ISBEEs.
Definition(s): INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:
- The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
- The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
- The management and daily business operations must be controlled by one or more individuals who are Indians.
Definition: INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) – An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR Part 121.
DESCRIPTION OF REQUIREMENT
Electronic Dental Record (EDR) Annual Maintenance and Helpdesk Feed for Dentrix Enterprise Software. Please see attached Scope of Work for further details.
INTERESTED PARTIES
THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE, RATHER MARKET RESEARCH TO DETERMINE COMPLAINCE WITH THE BUY INDIAN ACT AND DETERMINATION OF SET-ASIDE.
All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:
1. Company name.
2. Point of contact (name/title/telephone number/e-mail address).
3. FSS / SEWP Contract number, if applicable.
4. SAM Unique Entity Identifier Number.
5. Tax ID number.
6. Indication of which business category (IEE or ISBEE) for which the organization qualifies.
7. A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above.
8. Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.
To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:
- Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and,
- Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.
Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.1102 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this Sources Sought notice will be provided.
Attachment 1: IHS Indian Economic Enterprise Representation form
Attachment 2: Scope of Work
Files
| File | Type | Posted |
|---|---|---|
| Atch D- SCOPE OF WORK- Henry Schein 2026 thru 2031.pdf |
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