IAW Buy Indian Act of 1910 for ED and Primary Care Physician Services at Whiteriver Service Unit
Closed Solicitation Posted
- Solicitation number
- RFP-25-PHX-12
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 621111 Offices of Physicians (except Mental Health Specialists)
- PSC
- Q201 Medical- Managed Healthcare
- Place of performance
- Whiteriver, Arizona 85941, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service, part of the Department of Health and Human Services, is seeking non-personal professional Emergency Department and Primary Care Physician services for the Whiteriver Service Unit located in Whiteriver, Arizona. This combined synopsis/solicitation (RFP-25-PHX-12) requires contractors to provide medical services including comprehensive patient care, Code Blue response capabilities, and adherence to hospital policies and HIPAA regulations. Physicians must have completed residencies in Family Medicine, Internal Medicine, Pediatrics, or Combined Internal Medicine/Pediatrics, be board certified or eligible, and hold active unrestricted medical licenses. The evaluation will prioritize technical capability and past performance over price, with proposals being assessed based on technical merit, past performance history, and pricing factors. Electronic proposals must be submitted via email to Michele.Lodge@ihs.gov by August 29, 2025 at 3:00 PM Eastern Time, with an amendment issued on August 18, 2025 providing responses to questions and answers.
This solicitation is set aside exclusively for Native American firms under the Buy Indian Act of 1910, with NAICS code 621111 (Offices of Physicians) and a size standard of $16 million. The contract will cover 2,040 hours annually of Emergency Department physician services and 500 hours of Primary Care physician services at both the Whiteriver Service Unit and Cibecue location. The estimated base performance period runs from September 16, 2025 through September 15, 2026, with the potential for four additional one-year option periods. Services will be performed at the Whiteriver PHS Service Unit at 400 W. Apache Drive, Whiteriver, Arizona 85941, which serves as a Level IV trauma center and pediatric ready center handling 40,000 patients annually with a 60% high-acuity patient mix. The facility provides comprehensive medical services with 14 emergency room physicians and offers onsite housing for locum contractors, with the government planning to award a firm fixed-price contract to the most advantageous offeror.
Notice text
2 versions
Update #2 · Latest ·
THIS IS A POSTING OF AMENDMENT #0001 (SF30) FOR QUESTIONS AND ANSWERS ONLY. QUESTIONS AND ANSWERS AND SF30 ARE ATTACHED.
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items/service prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation number RFP-25-PHX-12 and the solicitation is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through FAC 2025-04 effective 11 June 2025. This RFP is set-aside for Native American firms IAW Buy Indian Act of 1910 (16 MARCH 2022). The North American Industry Classification System (NAICS) Code for this acquisition is 621111 for Office of Physicians with size standard of $16M; Product Service Code (PSC) is Q201- Medical- General Healthcare. The proposed contract action is to provide non-personal professional EMERGENCY DEPARTMENT AND PRIMARY CARE PHYSICIANS SERVICES FOR THE WHITERIVER SERVICE UNIT (WRSU) LOCATED IN WHITERIVER, ARIZONA in accordance with the Statement of Work (SOW).
Period of Performance – Estimated base period of 16 September 2025 thru 15 September 2026.
Place of Performance:
Whiteriver PHS Service Unit
P.O. Box 860
400 W. Apache Drive
Whiteriver, Arizona 85941
The FAR provisions 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services, will be utilized and applies. Please see specific evaluation criteria listed within Addendum to FAR 52.212-2 Evaluation-Commercial Items. Offeror’s to be considered responsible shall submit an completed copy of updated data and information in System for Award Management (SAM), FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (MAY 2024) with its offer. The provision may be submitted and accessed at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.
The FAR clauses at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. With no addenda to the clause. The FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses marked are applicable to the acquisition.
The Government will award firm, fixed price contract(s) resulting from this Solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, price and other factors considered utilizing procedures under FAR Part 12.
Electronic submission of proposals: Proposals shall be submitted electronically via email to Michele.Lodge@ihs.gov. no later than 29 August 2025 at 3pm (Eastern Time). You may reach Michele Lodge at 702-204-9522 for information regarding the solicitation.
Attachments:
A) Rate Schedule
B) Business Associate Agreement
C) 2025 Tax Exemption
D) Statement of Work
E) IEE Representation Form
F) Timesheet
G) Provisions Clauses Terms and Instructions
Update #1 ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items/service prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation number RFP-25-PHX-12 and the solicitation is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through FAC 2025-04 effective 11 June 2025. This RFP is set-aside for Native American firms IAW Buy Indian Act of 1910 (16 MARCH 2022). The North American Industry Classification System (NAICS) Code for this acquisition is 621111 for Office of Physicians with size standard of $16M; Product Service Code (PSC) is Q201- Medical- General Healthcare. The proposed contract action is to provide non-personal professional EMERGENCY DEPARTMENT AND PRIMARY CARE PHYSICIANS SERVICES FOR THE WHITERIVER SERVICE UNIT (WRSU) LOCATED IN WHITERIVER, ARIZONA in accordance with the Statement of Work (SOW).
Period of Performance – Estimated base period of 16 September 2025 thru 15 September 2026.
Place of Performance:
Whiteriver PHS Service Unit
P.O. Box 860
400 W. Apache Drive
Whiteriver, Arizona 85941
The FAR provisions 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services, will be utilized and applies. Please see specific evaluation criteria listed within Addendum to FAR 52.212-2 Evaluation-Commercial Items. Offeror’s to be considered responsible shall submit an completed copy of updated data and information in System for Award Management (SAM), FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (MAY 2024) with its offer. The provision may be submitted and accessed at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.
The FAR clauses at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. With no addenda to the clause. The FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses marked are applicable to the acquisition.
The Government will award firm, fixed price contract(s) resulting from this Solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, price and other factors considered utilizing procedures under FAR Part 12.
Electronic submission of proposals: Proposals shall be submitted electronically via email to Michele.Lodge@ihs.gov. no later than 29 August 2025 at 3pm (Eastern Time). You may reach Michele Lodge at 702-204-9522 for information regarding the solicitation.
Attachments:
A) Rate Schedule
B) Business Associate Agreement
C) 2025 Tax Exemption
D) Statement of Work
E) IEE Representation Form
F) Timesheet
G) Provisions Clauses Terms and Instructions
Files
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