AMENDMENT No. 1 - Hyster Model#: J40XNT/Electric Forklift per Attachment 1(SPEC) "No Substitute"
Closed Solicitation Posted
- Solicitation number
- BG474722
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science is procuring one Hyster Model# J40XNT Electric Forklift with no acceptable substitutes, as specified in the attached technical specifications. The solicitation requires vendors to submit Firm Fixed Price (FFP) quotes on an all-inclusive basis, meaning all freight, tariffs, packing, and handling fees must be incorporated into the unit price with no separate line items permitted. Bidders must provide pricing justification through published price lists, redacted customer invoices, or online pricing screenshots to support the Department of Energy's pricing validation requirements. Key quote requirements include disclosure of Country of Origin, Unique Entity Identifier (UEI), lead time, and shipping location. The due date for proposals is March 13, 2026, with a proposed delivery date of April 13, 2026.
No set-asides have been designated for this procurement. The solicitation does not identify a current incumbent contractor or existing contractual relationship. The Draft Purchase Order indicates this is a single-unit acquisition with an unspecified award value pending vendor quotes. All bidders must be registered in the System for Award Management (SAM) database and hold a valid UEI number to be eligible for contract award, as this requirement supports Department of Energy reporting obligations. The place of performance is Brookhaven National Laboratory in Upton, New York 11973, with delivery required to Building 98 during specified business hours (8:00 AM-12:00 PM or 1:00-4:00 PM EST, Monday-Friday), and suppliers of items exceeding 3,000 lbs or 8 feet in any dimension must provide three days' advance notice to warehouse operations.
Notice text
2 versions
Update #2 · Latest ·
2/19/26 - AMENDMENT No.1 is issued to remove "or its Equivalent" and make "No Substitutes". No other changes.
Kindly quote this “All Inclusive” “FFP” (Firm Fixed Price) requirement with a Quote in my name & current date.
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
Please offer BSA any discounts available for your Best Price.
Items to be quoted :
(1ea) Hyster Model#: J40XNT/Electric Forklift per Attachment 1(SPEC) "No Substitute"
Please provide the following on your quote:
1. Country of Origin (COO)
2. Unique Entity Identifier (UEI)
3. Lead Time
4. Ships from “Country or State”
Please also return the following along with your quote:
1. Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 when applicable.
3. Basis of Award:
BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.
4. Pricing: shall remain valid for 60 days
Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
Any resulting purchase order will be subject to the attached Terms and Conditions.
Update #1 ·
Kindly quote this “All Inclusive” “FFP” (Firm Fixed Price) requirement with a Quote in my name & current date.
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
Please offer BSA any discounts available for your Best Price.
Items to be quoted :
(1ea) Hyster Model#: J40XNT/Electric Forklift per Attachment 1(SPEC) or its Equivalent
Please provide the following on your quote:
1. Country of Origin (COO)
2. Unique Entity Identifier (UEI)
3. Lead Time
4. Ships from “Country or State”
Please also return the following along with your quote:
1. Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 when applicable.
3. Equivalent Guidelines:
The parts or model numbers are listed for reference purposes only. Any alternate products being offered shall have equivalent, or greater, performance parameters to those specified. Suppliers that are offering alternate products shall list the manufacturer, model, and part numbers for the product. When quoting an alternate product, please provide sufficient documentation to permit thorough evaluation of the equivalency of your offer to the product specified. BSA reserves the right to determine equivalency.
4. Basis of Award:
BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.
5. Pricing: shall remain valid for 60 days
Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
Any resulting purchase order will be subject to the attached Terms and Conditions.
Files
| File | Type | Posted |
|---|---|---|
| ENCLOSURE A DRAFT PO.1.pdf | ||
| ENCLOSURE A DRAFT PO.pdf | ||
| Attachment 1_SPEC.pdf | ||
| BSA_Commercial_Product_Rev. 23.0 may_2025.pdf |
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