HVAC/AC Preventative Maintenance Services

The Securities and Exchange Commission (SEC) is procuring HVAC/AC preventative maintenance services, equipment repair, and emergency service calls for their Boston Regional Office located at 33 Arch Street, 24th Floor, Boston, MA 02110. The solicitation specifically covers comprehensive maintenance of a Stultz AC Unit located in the 23rd floor server room, including quarterly maintenance checks of fan assemblies, electrical connections, operating conditions, filters, motors, refrigerant systems, and other critical HVAC components. The contract will be structured as a Firm Fixed Price (FFP) purchase order and will be awarded using the Lowest Price Technically Acceptable (LPTA) evaluation method. Vendors must submit both a technical quote demonstrating their capability to perform the Statement of Work and a separate price quote. The submission deadline is June 23, 2025 at 10:00 AM Eastern Time, and the solicitation specifically prohibits site visits.

This opportunity is designated as a 100% small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19.0 million business size standard. The current incumbent contractor is Assa Abloy Entrance Systems US Inc., operating under contract number 50310220P0039. The contract structure includes a 12-month base year with four one-year option periods, spanning from September 20, 2025 to September 19, 2030, plus an optional six-month extension period. The pricing worksheet indicates quarterly maintenance services will be performed during normal work hours with comprehensive quarterly recommendation reports. Performance will take place at the SEC Boston Regional Office, with the FOB point designated as Destination, and the contract falls under the prevailing wage determination WD 2015-4047 Rev29 for Massachusetts counties.