HVAC SYSTEM: Split Air-Handling Systems - Repair by Replacement at the US Annex property in Seoul, South Korea.

PRE-SOLICITATION NOTICE

Solicitation No.:  19GE50-20-R-0013

The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Engineering and Construction Services – HVAC SYSTEM: Split Air-Handling Systems - Repair by Replacement at the US Annex property in Seoul, South Korea.

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price Construction Type Contract during the first or second quarter of calendar year 2020.

The successful contractor shall provide complete design/build construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of this contract within the established timeframe.

The work includes among other construction activities:

Engineering and construction services to remove two existing 35 ton (123 kW) split air-handling systems and install two new correctly sized packaged roof top unit (RTU) air-handling systems at the U.S. Embassy Annex property in Seoul, Korea. 

This HVAC equipment repair by replacement scope will be split into two (2) basic phases, with the first being, Engineering and Construction Documentation Services and the second being Construction Services.  The first phase will include developing construction documents capturing the installation intent and construction phases, which shall include site plans, demo / new work plans, equipment cut sheets, and relevant engineering calculations.  Following approval of construction documents, the second phase (construction services) work will include installing new packaged RTUs, temporarily shutting down systems to switch over service to new RTUs, and them removing the existing condensers and air-handlers. 

The magnitude of this project is anticipated to be between $250,000.00 and $500,000.00 U.S. Dollars for the entire project.

Companies interested in the solicitation should express their interest by written correspondence, no later than Monday January 27, 2020, at both of the following email addresses and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm DO NOT TELEPHONE.

Firms shall be knowledgeable in written and spoken English.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in South Korea. Contractors shall be required to provide:

1.   A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the country of performance
2.   Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing and requisite permit(s)
3.   Any impact such authorization may have on the contractor’s operating name and address
4.   Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization. Any plan reflecting a protracted period (i.e. more than 15 calendar days after award) in obtaining license(s) and/or permit(s) shall be rejected at the discretion of the Contracting Officer since further delay would otherwise harm the Government.

You will be required to provide information that clearly shows you are able to perform work in South Korea.  Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. 

Irrevocable Letters of Credit (ILOC):  The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract. 

If you have a Duns number* and have been SAM** registered, please include below. Please note that the requirement to obtain a Duns number and for your company to be SAM registered, will be a mandatory requirement upon contract award.

Duns number:_______________________                  SAM Registered:      (     ) Yes     (     ) No

 *          Dunn and Bradstreet: www.dnb.com/get-a-duns-number.html

**        System for Award Management: SAM.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Graham Andrews, Tel. +49 69 7535 3307, email AndrewsGS@state.gov.