HVAC Services Lewis and Clark Interpretive Center

The Department of Agriculture Forest Service is procuring HVAC maintenance services for the Lewis and Clark Interpretive Center, a 17,100-square-foot facility located in Great Falls, Montana. The contract requires quarterly maintenance visits with comprehensive system inspections and services, including equipment examination, lubrication, electrical connection checks, belt replacement, boiler water testing, and temperature control system diagnostics. The performance-based contract mandates that HVAC equipment must be operational 365 days per year, with contractors responsible for expedient repairs and replacements of broken or worn system components. A mandatory site visit is scheduled for August 12, 2025, at 10:00 AM MST, requiring attendees to bring government-issued identification. All questions are due to Contract Specialist Sarah Cotton at sarah.cotton@usda.gov by August 15, 2025, with quotes due by August 22, 2025, at 5:00 PM MST. The quality assurance plan establishes strict performance standards, including a threshold of no more than five customer complaints per quarter, with non-compliance resulting in a 5% reduction of quarterly payment.

This solicitation is designated as a 100% small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million. The current incumbent contractor is Armacost Train of Great Falls, with incumbent information available on FPDS.gov using award number 47QSWA20D002A/1240LN21F0052. The contract includes a base period from September 15, 2025, to September 14, 2026, with four additional option years extending potential performance through September 14, 2030. The maintenance scope covers multiple system components including a Trane Air Handler, air-cooled condenser, hot water boilers, boiler and hot water pumps, humidifier, exhaust fans, water treatment system, and unit heater. Performance will take place at the Lewis and Clark National Historic Trail Interpretive Center located at 4210 Giant Springs Road in Giant Springs Heritage State Park, Great Falls, Montana. Contractors must provide their own management, tools, materials, equipment, and labor while adhering to strict building security protocols and completing mandatory USDA training requirements including courses on unconscious bias, anti-harassment, information security awareness, and records management.