HVAC and small appliance (Keurig, Instahot, ice machines) maintenance and repair services.

NASA Shared Services Center seeks quotes for HVAC and small appliance maintenance and repair services at NASA Headquarters in Washington, DC, with quotes due June 24, 2026 at 7:00 a.m. Central Time and questions due June 23. This is full and open competition with small business first consideration; only authorized resellers may submit.

Place of performance is NASA Headquarters, Two Independence Square, 300 E Street SW, Washington, DC 20546. The scope covers preventive maintenance, emergency repairs, and normal repairs to 37 HVAC units, 46 Keurig coffee makers, 23 ice machines, 26 in-line water heaters, and two large-scale water heaters (50 and 120 gallons) across multiple building levels. Preventive maintenance is performed during normal business hours (7:00 a.m. to 7:00 p.m., Monday through Friday); emergency repairs require four-hour response availability 24/7/365. The contract period runs from October 1, 2026 through August 31, 2028, consisting of a base year and one option year.

All work must comply with NASA Procedural Requirements (NPR 8831.2F), OSHA standards, and manufacturer specifications. The contractor must obtain NASA Smart badges with background clearance and comply with security disclosure requirements. Major repairs exceeding $10,000 per incident require Contracting Officer's Representative approval with cost estimates from three vendors. The contractor must submit a Preventive Maintenance Plan (90 days after award), Reliability Centered Maintenance Program Management Plan (90 days after award), Personnel Certification Plan (60 days after award), and Annual Work Plan (by April 1 annually). Quarterly condition assessments and historical records with annual cost metrics reporting by October 30 are required.

The NAICS code is 561210, Facilities Support Services. Award is firm-fixed-price to the responsible offeror with the lowest price technically acceptable offer. Vendors must include CAGE/UEI code, FOB Destination pricing, leadtime, and two points of contact in bids, and reference tracking number 80NSSC26925871Q in the email subject line.