Huber Z-Stage with components "No Substitutes"
Closed Solicitation Posted
- Solicitation number
- 476688
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333310 Commercial and Service Industry Machinery Manufacturing
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science, through Brookhaven National Laboratory (BNL), is seeking a Firm Fixed Price (FFP) quotation for a Huber Z-Stage 5103.A20-90X1 assembly with specified components, including a Huber stage, motor, and two encoders with no substitutes permitted. Vendors must submit all-inclusive pricing that incorporates freight, tariffs, and packing and handling fees, as BNL purchase orders will not include separate line items for these costs. Key qualifications include registration in the System for Award Management (SAM) with a valid Unique Entity Identifier (UEI), submission of published price lists or alternative pricing documentation to support cost justification per Department of Energy requirements, and compliance with Brookhaven Science Associates' General Terms and Conditions for Commercial Products and Services (Revision 23.0, May 2025). The evaluation criteria emphasize best pricing available and compliance with all-inclusive FFP requirements; no formal evaluation methodology is described beyond these pricing and documentation requirements. The deadline for submission is March 31, 2026, with delivery required by June 30, 2026.
This solicitation is not designated as a set-aside procurement. No incumbent or current contractor information is provided in the notice. While no specific award value is disclosed, the quotation applies to a single unit of the Z-Stage assembly to be delivered to Building 98 at Brookhaven National Laboratory in Upton, New York. The supplier must deliver during specified business hours (8:00 am-12:00 pm or 1:00 pm-4:00 pm EST, Monday through Friday) and ensure all shipments include a Certificate of Conformance and proper packing slips referencing PO number 476688. Payment terms are Net 30 days upon invoice submission, with invoices to be submitted electronically in PDF format to APinvoices@bnl.gov and confirmation of PO receipt directed to Beth Gilman at 631/344-4144 or gilman@bnl.gov.
Notice text
Kindly provide a “All Inclusive” FFP (Firm Fixed Price) Quote in my name with the following included:
- Current Date
- Unique Entity Identifier (UEI)
- Country of Origin (COO)
- Lead Time
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
***Please offer BSA any discounts available for your Best Price.
Items to be quoted *(See attached ENCLOSURE A DRAFT PO):
- Published Price list: Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing.
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 (Enclosure B) when applicable.
Any resulting purchase order will be subject to the attached Terms and Conditions.
Files
| File | Type | Posted |
|---|---|---|
| BSA_Commercial_Product_Rev. 23.0 may_2025.pdf | ||
| ENCLOSURE A DRAFT PO 476688.pdf |
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