Hotel Venue to host the annual Select USA conference 2025 Mexico City, Mexico
Closed Solicitation Posted
- Solicitation number
- 19MX5325Q0010
- Agency
-
US Embassy Mexico Narcotics Affairs Section
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 72111 Hotels (except Casino Hotels) and Motels
- Place of performance
- Mexico City 06500 Mexico
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy Mexico Narcotics Affairs Section is seeking a hotel venue in Mexico City to host the annual Select USA conference for 2025. The procurement involves securing a comprehensive conference space totaling approximately 2,400 m2, located entirely on a single floor, with specific requirements including a 550 m2 foyer for exhibition, 500 m2 for coffee breaks and sponsor activities, a 500 m2 plenary room with auditorium setup for 400 people, multiple breakout rooms, and networking spaces. Vendors must be registered in SAM.gov and can submit pricing in either Mexican pesos or U.S. dollars, with quotations due by December 17, 2024, at 16:00 local time. The venue must be situated in the Reforma area, no more than 4.5 miles from the U.S. Embassy, and provide setup access on February 24, 2025, starting at 7:00 or 8:00 PM at no additional charge. Payment will be processed via electronic funds transfer within 30 days after the event's conclusion.
The solicitation does not have a specific set-aside designation and is open to various hotel providers within the Hotels (except Casino Hotels) and Motels NAICS category. The conference is expected to host representatives from over 30 locations and more than 400 companies, with the hotel needing to accommodate approximately 60-100 rooms for attendees. The event is scheduled for February 25-26, 2025, in Colonia Cuauhtémoc, Mexico City. While specific award values are not explicitly stated, the contract requires the hotel to offer preferred rates for rooms and discounted parking, with attendees paying directly for their accommodations. The procurement follows standard government contracting procedures, requiring vendors to meet specific space configuration, location, and logistical requirements for hosting this significant international business conference.
Notice text
This year, our conference is bigger and more focused, with expectations of representatives from over 30 locations and more than 400 companies.
The venue is expected to support a business conference setup, including spaces for plenary sessions, simultaneous breakout sessions, networking, sponsor exhibits, coffee breaks, and one-on-one meeting areas.
Hotel Venue to host the annual Select USA conference, all required spaces to be located on the same floor, with rooms adjacent to each other, totaling approximately 2,400 m² (Layout included as part pf the SOW).
Files
| File | Type | Posted |
|---|---|---|
| RFQ 19MX5325Q0010_SelectUSA venue2025-Final.pdf |
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