Hotel services in panama city, panama
Closed Special Notice Posted
- Solicitation number
- PAN41026P0000025970
- Agency
- Not on record
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Panama City Panama
Notice details come from SAM.gov. Updated .
About this opportunity
USSOUTHCOM issued a Special Notice on July 9, 2026, announcing hotel services procurement for a conference in Panama City, Panama, scheduled August 10–13, 2026; responses are due by July 15, 2026. No set-aside applies. Third-party companies are not accepted; only direct hotel operators within three miles of USSOUTHCOM headquarters in safe, secure locations are eligible. The notice is informational; a formal Request for Quotation will follow once prepared. The attached Performance Work Statement details requirements for 180 contracted single-occupancy rooms plus up to 298 self-pay rooms (August 9–13 availability), conference facilities including a main room for 120–150 attendees with stage, screens, and interpretation booth, four board rooms, and a lunchroom. Support personnel may arrive as early as August 3 and depart as late as August 14. Meal services include 204 breakfasts, conference and room lunches and dinners, coffee breaks, and beverage stations. Audiovisual specifications include dual LED screens (12–16 feet), sound system, wireless and tabletop microphones, 8x12-foot platform, 20-foot press stage, and 50MB dedicated Ethernet for the administration room. The hotel must provide a representative with authority to resolve issues and maintain 24-hour contact availability. Reserved parking (10–20 spaces) in a secure area and motor coach shuttle staging are required. Contractors should refrain from inquiries pending formal RFQ distribution.
Notice text
This is only a notice, not a Request for Quotation (RFQ).
The United States Southern Command (USSOUTHCOM) is hosting a conference in Panama City, Panama. The contractor’s shall provide hotels hotel services located within three (3) miles of USSOUTHCOM headquarters in Panama City, Panama. The hotels have to be in a safe and secure location.The contractor shall provide a representative to act as a liaison with the Government Representative. The contractor representative shall be of sufficient authority to resolve issues as they arise and shall be available during the period of contract performance. The contractor shall provide the Government’s Representative with a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their areas of support.
This notice is to inform that we will soon require hotels services within the three (3) mile radius of USSOUTHCOM Headquarter in Panama Citi, Panama, for the upcoming conference in Panama City. We kindly request that you refrain from making repeated inquiries at this time. A formal Request for Quotation will be distributed once it is prepared.
The attached Performance Work Statement (PWS) details the lodging, meals, conference rooms and audiovisual requirements in support of the conference with a period of performance of 10-13 August 2026.
NO THIRD PARTY COMPANIES WILL BE ACCEPTED.
Files
| File | Type | Posted |
|---|---|---|
| PWS A3C Hotel Panama August 2026.pdf |
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