Hospital Grade Mattress Inspection Services - STC
Closed Solicitation Posted
- Solicitation number
- 36C26326Q0636
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- Place of performance
- Saint Cloud, Minnesota 56303, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 23 seeks hospital-grade mattress inspection services at the Saint Cloud VA Healthcare System, with quotes due May 21 and questions due May 14. This is a Total Small Business Set-Aside.
Place of performance is St. Cloud, Minnesota. The contractor shall provide all labor, transportation, tools, supplies, and equipment to perform comprehensive inspections of approximately 316 mattresses annually (quantities may increase or decrease ±5% due to patient volume) across three care settings: 6 acute care beds, 110 domiciliary rehabilitation beds, and 200 long-term care beds. Mattress types include Geo Mattress, Comfortrest/Umano, Spann, Hill Rom, and Hovermatts. Inspections must be completed within 90 days of award during normal business hours (Monday–Friday, 8:00 a.m. to 4:30 p.m., excluding federal holidays). Inspection scope includes visual assessment of covers for damage, zipper functionality checks, internal core inspection, fluid ingress testing, impermeability assessment per manufacturer specifications, and structural integrity evaluation. VA staff will provide linen removal and escort services; the contractor must develop and submit an inspection checklist within ten calendar days of award. Failed mattresses must be identified with blue duct tape and documented in reports submitted within five business days of completion.
The contract is Firm Fixed Price, single award, with a one-year base period (June 1, 2026 through May 31, 2027) and four one-year option periods through May 31, 2031. NAICS code 561210, Facilities Support Services; small business size standard is $47 million. All contractor personnel must wear government-furnished badges with visible identification. Evaluation criteria include technical ability, offer completeness including signed VA Notice of Limitations on Subcontracting, past performance references from the last three years, and pricing clarity. Amendment 1, posted May 14, adds FAR 52.222-90 (DEI Discrimination by Federal Contractors, APR 2026). Prevailing wage rates apply under Wage Determination 2015-4953, Revision 28.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 1
Questions and answers. See attachment.
Amendment to add FAR 52.222-90 addressing DEI Discrimination by Federal Contractors (APR 2026).
COMBINED SYNOPSIS SOLICITATION
VA RFQ 36C26326Q0636
MATTRESS SERVICES FOR ST. CLOUD VA HEALTHCARE SYSTEM BASE PLUS 4
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR Overhaul, FAR Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.
SOLICITATION NUMBER: 36C26326Q0636
This solicitation is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 10/01/2025, and Revolutionary FAR Overhaul FAR 12 as of 02/25/2026.
This solicitation is for mattress service inspection services/ Base Plus 4
The associated NAICS code and small business size standard:
NAICS code: 561210
Size Standard: $47. Million
Description of Requirements:
The Contractor shall provide all labor, transportation, tools, supplies, and any equipment necessary to provide hospital grade mattress inspection services.
The Saint Cloud VA has an average population of 6 patients in an acute care setting, 110 patients in a domiciliary rehabilitation environment and 200 patients in a long-term care setting which would be on varying mattresses.
Average number of mattresses to be inspected annually is approximately 316, quantities may increase or decrease slightly (+/- 5%) due to patient volume.
Mattresses include, but are not limited to Geo Mattress, Comfortrest/Umano, Spann, Hill Rom and Hovermatts.
Contractor personnel will be escorted by VA staff to the designated locations / patient rooms.
Removal of linens will be provided by VA staff.
The contractor shall perform comprehensive inspections of all hospital-grade mattresses within the facility, including the mattress cover and internal core.
The Contractor shall develop and submit to the Government for approval, a written inspection checklist that will be used for on-site mattress inspections, within ten (10) calendar days after contract award.
Inspection tasks:
Perform a visual inspection of the mattress cover for any visible signs of damage, such as cuts, pinholes, tears, snags, stains, warping, or cracking.
Check the zipper to ensure it closes properly and is free of damage.
Remove the mattress cover (during secondary inspections) to inspect the inner core for any staining or odor, which indicates fluid ingress.
Conduct a fluid ingress test, such as the use of a black light, or pinless moisture meter.
Test the mattress's impermeability in accordance with the manufacturer's recommendations.
Assess mattress support to ensure it continues to provide adequate pressure redistribution for patient safety.
Structural Integrity: check for sagging, splitting or foam failure.
The contractor will identify and produce a list/report of all mattresses that failed inspection.
Each failing mattress will be identified on the cover with a strip of blue duct tape.
This service does not involve storage, generating, transmitting, or exchanging VA sensitive information.
“Privacy training is required if the contractor(s) will be working in areas with sensitive Veteran information with an increased risk of inadvertent disclosures. These are areas where only authorized personnel are allowed (nurse stations, PACT team areas, Laboratory, Pharmacy, etc.) and where visitors are typically be escorted and are not allowed to roam around freely (4B, ER, 3M, ICU, CLC, etc.). The contractor(s) must read and sign TMS 20939, VA Privacy Training for Personnel without Access to VA Computer Systems or Direct to or the Use of VA Sensitive Information, prior to beginning work in these areas.
Place of Performance:
Department of Veterans Affairs
St. Cloud VA Healthcare System
4801 Veterans Drive
St. Cloud MN 56303
To see the solicitation PROVISIONS, CLAUSES, SCHEDULE and all other terms that apply to this acquisition, see the attached RFQ 1449 36C26326Q0636.
10. SUBMITTAL OF OFFERS:
All question shall be received by the CS no later than 10:00 AM CT, May 14, 2026
All offers shall be received by the CS no later than 10:00 AM CT, May21 2026.
All offers shall be emailed to Mark.Clayburne@va.gov
Emails shall include this RFQ number in the Subject Line: 36C26326Q0636.
Update #1 ·
COMBINED SYNOPSIS SOLICITATION
VA RFQ 36C26326Q0636
MATTRESS SERVICES FOR ST. CLOUD VA HEALTHCARE SYSTEM BASE PLUS 4
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR Overhaul, FAR Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.
SOLICITATION NUMBER: 36C26326Q0636
This solicitation is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 10/01/2025, and Revolutionary FAR Overhaul FAR 12 as of 02/25/2026.
This solicitation is for mattress service inspection services/ Base Plus 4
The associated NAICS code and small business size standard:
NAICS code: 561210
Size Standard: $47. Million
Description of Requirements:
The Contractor shall provide all labor, transportation, tools, supplies, and any equipment necessary to provide hospital grade mattress inspection services.
The Saint Cloud VA has an average population of 6 patients in an acute care setting, 110 patients in a domiciliary rehabilitation environment and 200 patients in a long-term care setting which would be on varying mattresses.
Average number of mattresses to be inspected annually is approximately 316, quantities may increase or decrease slightly (+/- 5%) due to patient volume.
Mattresses include, but are not limited to Geo Mattress, Comfortrest/Umano, Spann, Hill Rom and Hovermatts.
Contractor personnel will be escorted by VA staff to the designated locations / patient rooms.
Removal of linens will be provided by VA staff.
The contractor shall perform comprehensive inspections of all hospital-grade mattresses within the facility, including the mattress cover and internal core.
The Contractor shall develop and submit to the Government for approval, a written inspection checklist that will be used for on-site mattress inspections, within ten (10) calendar days after contract award.
Inspection tasks:
Perform a visual inspection of the mattress cover for any visible signs of damage, such as cuts, pinholes, tears, snags, stains, warping, or cracking.
Check the zipper to ensure it closes properly and is free of damage.
Remove the mattress cover (during secondary inspections) to inspect the inner core for any staining or odor, which indicates fluid ingress.
Conduct a fluid ingress test, such as the use of a black light, or pinless moisture meter.
Test the mattress's impermeability in accordance with the manufacturer's recommendations.
Assess mattress support to ensure it continues to provide adequate pressure redistribution for patient safety.
Structural Integrity: check for sagging, splitting or foam failure.
The contractor will identify and produce a list/report of all mattresses that failed inspection.
Each failing mattress will be identified on the cover with a strip of blue duct tape.
This service does not involve storage, generating, transmitting, or exchanging VA sensitive information.
“Privacy training is required if the contractor(s) will be working in areas with sensitive Veteran information with an increased risk of inadvertent disclosures. These are areas where only authorized personnel are allowed (nurse stations, PACT team areas, Laboratory, Pharmacy, etc.) and where visitors are typically be escorted and are not allowed to roam around freely (4B, ER, 3M, ICU, CLC, etc.). The contractor(s) must read and sign TMS 20939, VA Privacy Training for Personnel without Access to VA Computer Systems or Direct to or the Use of VA Sensitive Information, prior to beginning work in these areas.
Place of Performance:
Department of Veterans Affairs
St. Cloud VA Healthcare System
4801 Veterans Drive
St. Cloud MN 56303
To see the solicitation PROVISIONS, CLAUSES, SCHEDULE and all other terms that apply to this acquisition, see the attached RFQ 1449 36C26326Q0636.
10. SUBMITTAL OF OFFERS:
All question shall be received by the CS no later than 10:00 AM CT, May 14, 2026
All offers shall be received by the CS no later than 10:00 AM CT, May21 2026.
All offers shall be emailed to Mark.Clayburne@va.gov
Emails shall include this RFQ number in the Subject Line: 36C26326Q0636.
Files
| File | Type | Posted |
|---|---|---|
| Answered Questions.docx | DOCX document | |
| AMENDMENT 36C26326Q0636 0001.docx | DOCX document | |
| 36C26326Q0636.pdf | ||
| P07 Wage Determination.pdf | ||
| P10 SOW - Mattress Inspection Services.docx | DOCX document |
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