HOSP Bulk Fuels Requirements Contract

COMBINED SYNOPSIS SOLICITATION: RFQ P17PS03020



AMENDMENT 0002 issued 10/31/2017: As there were no quotes received in response to this solicitation, it has been reopened and extended to 3:00 p.m. central time on Monday, November 6, 2017. The original instructions stated that quotations are to be e-mailed. In lieu of emailing quotations, this amendment provides quoters the option to fax quotations to (217) 391-0011, Attn: Kathryn Logsdon, Contracting Officer.



1. With the exception to the change in the closing date and the option to submit quotations via fax, Quotations are to be submitted in accordance with the instructions set forth in Attachment 4 of the solicitation.



2. Potential Quoters are to consider the information furnished in this Amendment in the preparation of his/her quote.



3. Should any of the information in this Amendment 0002 contradict, change, add, or delete any work or specifications described in the original solicitation documents, its attachments, or previous Amendments, the information contained in this Amendment is deemed to take precedence and will supersede that specific information found to be contrary to, or lacking from the original solicitation documents and/or its attachments, and previous amendments, except when a subsequent amendment has been issued for clarification or correction. Other exceptions include apparent clerical errors and minor informalities or irregularities that are merely a matter of form and not of substance.



4. Any and all amendments that have been issued against this solicitation are to be acknowledged by the Quoter and submitted with his/her quotation.



5. SOLICITATION CLOSING DATE IS EXTENDED: The closing date and time for receipt of quotations has been extended. Quotations are to be e-mailed or faxed so they are received by the Contracting Officer no later than MONDAY, NOVEMBER 6, 2017 AT 3:00 P.M. CENTRAL TIME. You are to either e-mail or fax quotes to Kathryn Logsdon at:



E-mail: kathryn_logsdon@nps.gov

Fax: (217) 391-0011



6. POINT OF CONTACT for this amendment is:



Kathryn M. Logsdon, Contracting Officer

Phone: (217) 391-3225

E-mail: kathryn_logsdon@nps.gov

COMBINED SYNOPSIS SOLICITATION: RFQ P17PS03020



AMENDMENT 0001 issued 10/19/2017: The purpose of this amendment is to provide the Government's responses to questions received from interested parties. This amendment also extends the closing date for submission of quotes to Tuesday, October 24, 2017 at 3:00 p.m. central time.



1. QUESTIONS AND RESPONSES.

"Q" = Represents the question received.

"R" = Government's response to the question.



Q-1: What is the incumbent company that previously held this contract?



R-1: There was no previous contract in place for this bulk fuels requirement. A bulk fuels contract that may result from this solicitation will be the first for Hot Springs National Park.



Q-2: What were the names of the specific Fixed-Price Add on Components that the incumbent company charged for each year?



R-2: As this is the first bulk fuels contract for Hot Springs, no response specific to Hot Springs can be provided for this question. At other Parks however where fuel contracts may be in place, some of the fixed add on components identified by quoters were "delivery price per gallon" and "provider mark-up per gallon." Some quotes received had only one fixed add-on per gallon and included their mark-up in their delivery price per gallon. The Government has no opinion on the description or what the Add-On is named; it does however have a need to know what the add-on is for.



Q-3: What was the total of the Fixed-Price Add on Components for the incumbent company?



R-3: As this is the first bulk fuels contract for Hot Springs, no response specific to Hot Springs can be provided for this question. It would not be prudent for the government to provide the add-on price awarded at another Park as the circumstances, competition market, gallons being delivered, Park locations, and other factors drive the Add-On component(s) that vendors quote for the specific Park where fuels are being delivered.



Q-4: What is the turnaround time for payment once the fuel is delivered?



R-4: The payment terms are 15 calendar days from the time the vendor electronically enters their invoice into the U.S. Treasury's Invoice Processing Platform (IPP) System found at website http://www.ipp.gov. See the ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS Clause of the solicitation.



Q-5: How is payment sent?



R-5: The Government makes payment by Electronic Funds Transfer directly to the account identified by vendor in his/her SAM Registration.



Q-6: When are deliveries expected to be made?



R-6: Orders for fuels will be placed as the Park's needs dictate. Deliveries will then be made by vendor as specified in Attachment 1, Paragraphs 2 and 5 of the Combined Synopsis/Solicitation.



THIS CONCLUDES QUESTIONS AND RESPONSES.



2. Potential Quoters are to consider the information furnished in this Amendment 0001 in the preparation of his/her quote.



3. Should any of the information in this Amendment 0001 contradict, change, add, or delete any work or specifications described in the original solicitation documents or its attachments, the information contained in this Amendment is deemed to take precedence and will supersede that specific information found to be contrary to, or lacking from the original solicitation documents and/or its attachments, except when a subsequent amendment has been issued for clarification or correction. Other exceptions include apparent clerical errors and minor informalities or irregularities that are merely a matter of form and not of substance.



4. Any and all amendments that have been issued against this solicitation are to be acknowledged by the Quoter and submitted with his/her quotation.



5. SOLICITATION CLOSING DATE IS EXTENDED: The closing date and time for receipt of quotations has been extended. Quotations are to be e-mailed so they are received by the Contracting Officer no later than TUESDAY, OCTOBER 24, 2017 AT 3:00 P.M. CENTRAL TIME. E-mail quotes to: kathryn_logsdon@nps.gov.



6. POINT OF CONTACT for this amendment is:



Kathryn M. Logsdon, Contracting Officer

Phone: (217) 391-3225

E-mail: kathryn_logsdon@nps.gov

COMBINED SYNOPSIS SOLICITATION: RFQ P17PS03020



Provide, Deliver and Dispense Bulk Fuels to Hot Springs National Park, Hot Springs, Arkansas as described in the Combined Synopsis Solicitation and its Attachments. The bulk fuels to be provided under a resultant contract are: Regular Unleaded Gasoline (Conventional 87), E-85 (Flex Fuel), and Ultra Low Sulfur #2 (ULS #2) Dyed Diesel. Based on prior years' purchasing data, the average annual gallonage for each type of fuel was:



5,900 gallons for Regular Unleaded

3,500 gallons for E-85

1,900 gallons for ULS #2 Dyed Diesel



The Government offers no guarantees that similar annual quantities will be realized. Quantities ordered may or may not exceed the amounts indicated above.



The three tanks into which fuels will be dispensed are each 500-gallon aboveground Convault tanks, and are all located at 631 Whittington Avenue, Hot Springs, Arkansas.



Documents included with this Notice are:



- Combined Synopsis and Solicitation

- Contract Clauses and Provisions

- Attachment 1 - Descriptions and Specifications

- Attachment 2 - Vendor's Price Schedule

- Attachment 3 - Technical and Financial Capability Statement

- Attachment 4 - Instructions for Submission of Quotation



TYPE OF CONTRACT: This will be a Supply Requirements contract and is expected to be awarded in late October 2017. There is a potential for awarding up to three contracts from this solicitation, as explained in the Combined Synopsis Solicitation.



PERIOD OF PERFORMANCE: The contract(s) shall be for a BASE period of one year from the date of award, with four (4) one-year OPTIONS available. Options are not guaranteed and shall be exercised at the discretion of the Contracting Officer.



NAICS CODE: The North American Industry Classification System (NAICS) Code assigned to this solicitation is 324110.



SET ASIDE: This is a Total Small Business set-aside opportunity.



SMALL BUSINESS SIZE STANDARD: 1,500 employees.



NONMANUFACTURER RULE: The nonmanufacturer rule DOES NOT APPLY to this procurement; therefore, quotes submitted by small business nonmanufacturers will be considered.



SITE VISIT: There are NO site visits scheduled for this solicitation; however, potential quoters are welcomed and encouraged to visit the location where the fuels are to be delivered. To visit the site, please contact Jennifer Meeks at (501) 620-6872, Monday thru Friday between the hours of 8:00 a.m. and 4:00 p.m. central time.



PUBLICIZING: The combined synopsis and its included documents, to include any amendments that may be subsequently issued, can be downloaded from the Federal Business Opportunities (FBO) site at https://www.fbo.gov, and from the FedConnect site at https://www.fedconnect.net. The keyword/reference/solicitation number for this opportunity is P17PS03020. The Contracting Officer will email copies of the combined synopsis solicitation upon your email request; requests must be received no later than close of business on October 10, 2017. It is the responsibility of the quoters however, to monitor the FBO and FedConnect websites to download any amendments which may be issued under this combined synopsis solicitation.



CLOSING DATE AND TIME: Quotes are to be submitted via e-mail to kathryn_logsdon@nps.gov so they are received by the Contracting Office NO LATER THAN FRIDAY, OCTOBER 20, 2017 at 3:00 P.M. CENTRAL TIME. FAXED QUOTES WILL NOT BE CONSIDERED.



QUESTIONS regarding this solicitation will be accepted until 3:00 p.m. central time on Thursday, October 12, 2017. Call or email the Contracting Officer at the phone number or email address identified in the POC information below.



AWARD: Quotes will be evaluated for price, and technical and financial capability. Specificities are cited in the 'Evaluation Factors for Award' section of the Clauses and Provisions.



REGISTRATION: All quoters are to have a Unique Entity Identifier* (UEI) number, be registered and active in the System for Award Management (SAM) at https://www.sam.gov, have completed their Representations and Certifications (Reps & Certs) and be represented as a small business under the NAICS Code of 324110, in order to be awarded a contract; therefore, if you are not already registered and active in SAM, or have not completed your Representations and Certifications at https://www.sam.gov, it is strongly advised that you do so at this time. Failure on the part of the successful quoter to fulfill these requirements by the time the Contracting Officer makes award may result in award of the contract being made to the next otherwise successful quoter.



*NOTE: Unique Entity Identifier (UEI) number - formerly known as DUNS number.



If you require assistance with acquiring a UEI* number, completing your SAM Registration, Representations and Certifications, adding the assigned NAICS Code to your Reps & Certs, or accessing the solicitation and its attachments, please contact the Procurement Technical Assistance Center (PTAC) closest to you. PTAC locations can be found at http://www.aptac-us.org/new/.



POINT OF CONTACT: The point of contact for this opportunity is Kathryn M. Logsdon, Contracting Officer, and can be reached by phone at (217) 391-3225, or by e-mail at kathryn_logsdon@nps.gov.