Home Telehealth

Added: Feb 25, 2010 4:24 pm PRE-SOLICITATION NOTICE - The VA National Acquisition Center will issue Request for Proposals for VA-797-10-RP 0006 for Home Telehealth Devices and Services for the department of Veterans Affairs. The VA has approximately 38,000 patients enrolled in the Home Telemedicine program and are anticipating an additional 32,000 patients by the year 2011. Award will be made to approximately six-contractors for a contracting period of one base year plus for one year options. This is a best value procurement, meaning, though pricing is always a major consideration, the VA is willing to pay a higher price for a technically superior product, but will always evaluate price reasonableness. Below are the specifications for the items being procured.

SCHEDULE OF SUPPLIES



The Department of Veterans Affairs (VA) may make up to six separate awards. VA infrastructure is limited to six vendors to be located behind the firewall and thus VA may not make any more than six vendor awards on the combination of these items. Depending on the offeror's capability, a single offeror could be awarded multiple line items. Thus, for any one line item there is no guarantee of how many awards will be made.



The home messaging and measurement device, described below as the "Hub" Device is considered one of the required items in this Resolicitation document and includes line items 1 - 1.3 below. Line item 11 is also required when any of the other line items are offered. Line items 1.4 through 10 are considered modular optional additions to Line items 1 -1.3, the Hub device. These options offer additional Home Telehealth solutions that serve as supplemental features to the Hub device. Not all line items must be offered (except for 1-1.3, and 11 as stated above) to be considered for award.



Line item 6 is considered a separate option from the required line items 1 -1.3 and may be offered and awarded (must include required line item 11) independently from other line items or in conjunction with other offered line items.



The following Schedule of Supplies defines the eleven distinct items that define this procurement. The items are (1) the "Hub" Device, (2) the digital image capture solution for the "Hub" device, (3) messaging/measurement/video telemonitoring solution, (4) the digital image capture solution messaging/measurement/video telemonitoring solution, (5) the digital image capture solution software for the "Hub" device, (6) Interactive Voice Response (IVR) software, (7) General Services Fee associated with messaging, video and/or IVR. 8) Optional additional monthly service fee associated with the management of digital images 9) Optional additional monthly service fee associated with data exchange provided via cellular connectivity. 10) Optional additional monthly service fee associated with data exchange provided via satellite connectivity 11) Training.



Items (1) and (11) must be offered together if Item 1 is offered; all other items are optional. Some items have a list of sub-items. If an item is offered, selected sub-items may also be mandatory; the "Mandatory" column indicates whether the sub-item is mandatory.



The device as an all-encompassing solution or separate devices that enable purchase of the required components as separate modular options that vendors may offer in an effort to provide value and benefit in a total comprehensive package will be considered during the evaluation process.



A. Items (1) and (11) must be offered together in order to be considered for the award along with all mandatory sub-items of items for (1) and (11).

B. All IT, data and server requirements are mandatory for all line items, as further outlined and described in the Section 4.0 and Attachments A, B, C of the Specifications

C. Connectivity utilizing Plain Old Telephone Services (POTS) based telecommunication is the minimum requirement for the in home messaging and measurement or Hub Device, Line item 1 and for interactive voice response, line item 6 .

D. Connectivity utilizing Internet Protocol (IP) via broadband telecommunication link is the minimum requirement for the video component of the optional messaging/measurement/video telemonitoring solution, line item 3. VA may wish to explore in the future whether IP video will be provided as part of cellular and satellite connectivity offering used to transmit data.

E. Optional Cellular based Telecommunication is a desirable supplementary solution for connectivity of the home messaging and measuring or Hub device and/or Interactive Voice Response, line item 6.





Item

No.

Schedule of Supplies Mandatory(M)

Optional (O) Total Estimated Minimum

Quantity Unit Unit Price

Total

Amount

HOME TELEHEALTH

1.0 Messaging and Measurement or "Hub" Device Hardware and Software:

The messaging and measurement or hub device hardware is

technology that is free standing with respect to its information

processing capability and its ability to connect to telecommunications modalities for data exchange. Price for the hub device includes first

year warranty and if offered, the offer must include items 1.1-1.3 M 5,000 EA

1.1 Additional ONE YEAR WARRANTY Hub Device -at date of initial purchase M 5,000 EA

1.2 Additional TWO YEAR WARRANTY Hub Device-at date of initial purchase M 5,000 EA

1.3 Messaging and Measurement Hub Device Reprogramming and Refurbishing for New Patient M 500 EA

1.4 Measurement for Messaging and Measurement

Hub Device: These peripheral measurement devices will

communicate with the hub device either by wired or wireless

connections. The following peripheral measurement devices (with any necessary cabling included in the offered price) may be offered as measurement solutions for the hub device O See

below

1.4.1 Digital Scale for Body Weight measurement O 500

1.4.2 Electronic Digital Blood Pressure Monitor w/ pulse measurement O 500

1.4.3 Digital Blood Glucose Meter for peripheral

connection O 500

1.5 Cellular Hardware and Software for Messaging and Measurement Hub Device: This modem device may be either included within the Hub device or as an add-on device with associated cabling. O 500 EA

1.6 Satellite Hardware and Software for Messaging and Measurement Hub Device: Modem may be either included within the Hub device or as an add-on device with associated cabling. O 250 EA

2.0 Digital Image Capture Hardware and Software for Hub Device: Provides a modular solution to the hub device for digital still image capture such as for wound management. May be either included within the Hub device or as an add-on device including any associated cabling.. Price includes first year warranty and if offered, the offer must include items 2.1-2.2 O 250

2.1 Additional ONE YEAR WARRANTY-at date of

initial purchase O 100

2.2 Additional TWO YEAR WARRANTY-at date of

initial purchase O 50

3.0 Messaging/Measuring/Video Telemonitoring Hardware and Software: This optional modular solution to the hub device provides for bi-directional, synchronous telehealth audio/video conferencing and messaging between the patient's home and VA clinicians, with or without associated peripheral measurement devices. Price includes a first year warranty and, if offered, the

offer must also include line items 3.1-3.3 O 2000

3.1 Additional ONE YEAR WARRANTY-at date of

initial purchase M 500

3.2 Additional TWO YEAR WARRANTY-at date of

initial purchase M 200

3.3 Messaging/Measurement/Video Telemonitoring Device Reprogramming and Refurbishing for

new patient M 200

3.4 Messaging/Measurement/Video Telemonitoring

Measurement: These peripheral measurement devices will communicate with the hub device either by wired or wireless connection.

The following peripheral measurement devices (with any necessary cabling included in the price) may be offered. O See

below

3.4.1 Digital Scale for body weight measurement O 500

3.4.2 Electronic Digital Blood Pressure Monitor w/ pulse measurement O 500

3.4.3 Digital Blood Glucose Meter O 500

3.4.4 Stethoscope for "live" or real time auscultation O 200

3.5 Additional Clinical Workstation Hardware and Software

(Only if such a separate device is required) for video encounters with clinician. If required, this must be offered along with line item 3. O 50

4.0 Digital Image Capture Hardware and Software for Messaging/Measurement/ Video Telemonitoring Device:

Provides a modular solution for digital still image capture such as for wound management. Price includes first year warranty and if offered, the offer must include any cabling necessary to connect to the Messaging/Measurement/ Video Telemonitoring device. Price includes a first year warranty and if offered, the offer must also include line items 4.1-4.2 O 500

4.1 Additional ONE YEAR WARRANTY-at date of

initial purchase O 200

4.2 Additional TWO YEAR WARRANTY-at date of

initial purchase O 100

5.0 Optional Wound Management Digital Image Capture Solution Hardware and Software for Messaging/Measurement/ Video Telemonitoring and /or Hub Device: Provides a modular solution developed specifically for a wound management program. The price covers the software necessary to interface with the Hub device alone or with the Messaging/Measurement/Video Telemonitoring solution for digital image capture, the administration of wound management protocols. If offered, must be offered with line item 2 or line item 4. O 500

6.0 Interactive Voice Response (IVR) Software:

This optional software provides for patients to interact with CCHT clinicians via their own standard telephone or cell phone/PDA service. Monthly fee per patient covers services, software, vendor server support, administration of Disease Management Protocols and data requirements of the program office as per Specifications . If offered, must be offered with line items 7 and 11 O 2000

7.0 General Services Fee for Messaging/Measurement/IP Video Telemonitoring and/or IVR:

Monthly fee per patient covers services, software, vendor server support, administration of Disease Management Protocols and data

requirements of the program office as per Specifications M 7000

8.0 Optional Service Fee for Management of Digital Images: Optional monthly fee per patient (Only applicable if not included in general services fee) for storage of digital images on vendor server for viewing on vendor viewer by clinicians. If offered, must be offered with line items 2 or 4 O 500

9.0 Optional Cellular Connectivity Services for Messaging and Measurement Hub Device; Monthly fee per patient for data exchange with home telehealth device via vendor-provided cellular connectivity with VA and not enabling any other connectivity. Only for those patients without their own existing cellular service O 500

10. Optional Satellite Connectivity Services for Messaging and Measurement Hub Device: Monthly fee per patient for data exchange with home telehealth device via vendor-provided satellite connectivity with VA and not enabling any other connectivity. . Only for those patients without their own existing satellite service O 200

11.

Additional Training: Additional training that is beyond the basic requirements and must be priced based on the following options: web-based training, on-site training and training via VA's video-teleconferencing systems. M See below

Web based training M 200

On-site training M 200

Training using VA Video Teleconferencing M 200