Home Oxygen Services - ALTOONA

THIS IS NOT A SOLICITATION. This is a Request for Information (RFI)/Sources Sought notice issued in accordance with FAR 15.201(e) to conduct market research. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will not be returned. This announcement is based upon the best information available and is subject to future modification.



OVERVIEW:

The Department of Veterans Affairs, Network Contracting Office (NCO) 4, has a requirement for Home Oxygen delivery and set-up to Veteran beneficiaries in Altoona, Pennsylvania. The Contractor(s) shall be responsible for providing Home Oxygen supplies to Veteran beneficiaries serviced by VISN 4 Prosthetics and Sensory Aid Service (P&SAS). The contractor shall provide all supplies, materials, equipment, transportation of equipment, set-up, labor, supervision, patient education, safety management, and infection control, as necessary, for patients on home respiratory care therapy. Any companies interested in this requirement please respond.



SPECIFIC RESPONSE INSTRUCTIONS:



Please submit your RFI response (capability statement) in accordance with the following:



1. No more than 3 pages (excluding transmittal page). Include the name, email address and phone number of the appropriate representative of your company;



2. Address if your firm has the capability to deliver Home Oxygen services as listed above;



3. Submit your response via email to Maureen.Jordan@va.gov (include the RFI number in the subject line);



4. Submit your response by 4:00 P.M. Eastern Daylight Time on Tuesday, October 18, 2016;



5. Mark your response as "Proprietary Information" if the information is considered business sensitive;



6. NO MARKETING MATERIALS ARE ALLOWED AS A PART OF THIS RFI. The Government will not review any other information or attachments included, that are in excess of the 5 page limitation.





In response to the RFI, interested contractors shall submit the following information:



1. Company Information/Socio-Economic Status -



a. Provide the company size, the CAGE code, and the POC information (name, email address, telephone, and fax numbers).



b. VA has identified the appropriate North American Industry Classification System (NAICS) code of 532291 "Home Health Equipment Rental" with a size standard of $32.5 million for this RFI.



c. Indicate whether your company, subcontractors, teaming partners, joint ventures have a Federal Socio-Economic status, e.g., Small Business, Service-Disabled Veteran Owned Small Business, Veteran Owned Small Business, Woman-Owned Small Business, Disadvantaged Small Business, and Hub Zone.



d. If Service- Disabled or Veteran Owned Small Business (SDVOSB) or a Veteran Owned Small Business (VOSB), is your company and/or partners registered in VA's Vendor Information Pages (VIP) database?



NCO 4 is also looking for feedback regarding the CLIN structure. Included is the CLIN structure (description only). There will also be columns for each which includes Estimated Quantity, Unit, Unit Price and Total Price.

Any vendor interested in making suggestions regarding the CLIN structure may do so. Please include this information in your response to the RFI.









HOME OXYGEN CLIN LISTING



CLIN 0001

Delivery and Monthly Rental of concentrator with backup system consisting of compressed gas source (M Cylinders Only), appropriate continuous flow regulator, stand, nasal cannula (with tubing), two (2) 25-foot tubing or one (1) 50-foot tubing, two (2) Oxysafe (or equivalent) fire safe devices (with appropriate fire safe tubing), and the following when specified by the VA: cannula (with tubing) and humidifier. Concentrator will have flow rate capacity up to 5LPM. This set up is intended for the patient who is only prescribed for use at night.



CLIN 0002

Delivery and Monthly Rental of concentrator with backup system consisting of compressed gas source (M Cylinders Only), appropriate continuous flow regulator, stand, nasal cannula (with tubing), two (2) 25-foot tubing or one (1) 50-foot tubing, two (2) Oxysafe (or equivalent) fire safe devices (with appropriate fire safe tubing), and the following when specified by the VA: cannula (with tubing) and humidifier. Concentrator will have flow rate capacity up to 10LPM. This set up is intended for the patient who is only prescribed for use at night.



CLIN 0003

Delivery and Monthly Rental of concentrator with backup system and portability items. Backup system consists of compressed gas source (M Cylinders Only), appropriate continuous flow regulator, stand, nasal cannula (with tubing), two (2) 25-foot tubing or one (1) 50-foot tubing, two (2) Oxysafe (or equivalent) fire safe devices (with appropriate fire safe tubing), and the following when specified by the VA: cannula (with tubing) and humidifier. Portability items consist of appropriate cylinders (Cylinder sizes B [M6], D, & E), appropriate conserving device, handcart and cylinder pouch/bag. Concentrator will have flow rate capacity up to 5LPM. This set up is intended for the patient who is prescribed for use during the day and at night.

CLIN 0004

Delivery and Monthly Rental of concentrator with backup system and portability items. Backup system consists of compressed gas source (M Cylinders Only), appropriate continuous flow regulator, stand, nasal cannula (with tubing), two (2) 25-foot tubing or one (1) 50-foot tubing, two (2) Oxysafe (or equivalent) fire safe devices (with appropriate fire safe tubing), and the following when specified by the VA: cannula (with tubing) and humidifier. Portability items consist of appropriate cylinders (Cylinder sizes B [M6], D, & E), appropriate conserving device, handcart and cylinder pouch/bag. Concentrator will have flow rate capacity up to 10LPM. This set up is intended for the patient who is prescribed for use during the day and at night.

CLIN 0005

Cylinder Refill and Delivery, size "E" for CLIN 0003 or 0004 above. Aluminum (or metal of equivalent weight) tanks required.



CLIN 0006

Cylinder Refill and Delivery, size "D" for CLIN 0003 or 0004. Aluminum (or metal of equivalent weight) tanks required.



CLIN 0007

Cylinder Refill and Delivery, size "B" (M6) for CLIN 0003 or 0004. Aluminum (or metal or equivalent weight) tanks required.



CLIN 0008

Cylinder Refill and Delivery, size "M" for CLIN 0001, 0002, 0003, or 0004 above. Aluminum (or metal or equivalent weight) tanks required as backup system.



CLIN 0009

Delivery and Monthly Rental of Liquid Oxygen System (90-150 lbs.) with stationary unit, portable unit, nasal cannula (with tubing), two (2) 25-foot tubing or one (1) 50-foot tubing, two (2) Oxysafe (or equivalent) fire safe devices (with appropriate fire safe tubing), backup system consisting of tank set up (M Cylinders Only), appropriate continuous flow regulator, stand, and the following when specified by the VA: mask (with tubing) and humidifier.



CLIN 0010

Liquid Oxygen Per Pound For CLIN 0009



CLIN 0011

Delivery and Weekly or Monthly Rental of portable oxygen concentrator (such as a Focus, Eclipse or equivalent of either as designated by the VA) and all accessories including but not limited to nasal cannula (with tubing), two (2) Oxysafe (or equivalent) fire safe devices (with appropriate fire safe tubing), 2 sets of back-up batteries, handcart, and concentrator pouch/bag. This set up is intended for the patient who is traveling, or has other situations which require a portable concentrator.



CLIN 0012

Respiratory Therapy Visit for the delivery or recovery of VA owned equipment including but not limited to the set up and troubleshooting for CPAP/Bi-Level Positive Airway Pressure (PAP)/Portable Oxygen Concentrator (POC), suction machines, air compressors, prescription change and/or additional components such as but not limited to Mask sizing/fitting, Heated Humidifiers, CPAP-A/BiPAP settings.



CLIN 0013



Nocturnal pulse oximetry study



CLIN 0014



Rental Ventilator; Service includes maintenance and replacement supplies (as specified) and all of the following will be performed on a monthly Basis:

(a) Routine inspection per manufactures specifications.

(b) Ventilator settings flow sheet must include:

1. Check respiratory rate (set and actual;)(peep if applicable).

2. Check tidal volume (delivered and exhaled)

3. FI02

4. Pressure limit/peak pressure.

5. Alarm settings (high/low).

6. Mode.

(c) Check ventilator filters.

(d) Check humidification system.

(e) Check internal and external batteries & emergency backups.

(f) Check circuit

(g) Check hour meter (report when due for preventive maintenance).

(h) Comments/observations.

(i) Replacements items:

1. Filters (disposables).

2. Circuit.

3. Peep Valve.

4. Humidifier.

5. Resuscitation bag (as needed).