Holiday Lighting for Luke AFB
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA488725Q0040
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Luke Air Force Base, Arizona 85309, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is seeking a contractor to provide comprehensive holiday lighting services at Luke Air Force Base, including setup, installation, maintenance, and removal of decorative lighting displays. The contract involves installing low voltage LED lights on 91 street poles, 41 lamp posts, 32 California palm trees, and 3500 linear feet of ground lighting, plus setting up a 20-foot Christmas tree in Fowler Park with a red and white candy cane-themed alternating pattern. Installation must be completed by the first Thursday in December each year, with displays operational from dusk to dawn throughout the holiday period, and all decorations removed by 4:00 PM on the third Friday in January. Evaluation will be based on past performance within the Supplier Performance Risk System (SPRS) and price, with award going to the technically acceptable offeror holding a Green or better SPRS rating and the lowest Total Evaluated Price. Critical dates include a mandatory site visit on October 7, 2025, questions deadline of October 9, 2025, and proposal submission deadline extended to October 29, 2025 at 11:30 PM MST via Amendment 0001.
This opportunity is designated as a Total Small Business set-aside under the Women-Owned Small Business (WOSB) program with a NAICS code of 238210 and size standard of $19,000,000. The contract structure includes a base period from November 21, 2025 to November 20, 2026, with four additional one-year option periods extending through November 20, 2030, creating a potential five-year engagement. The total contract value is capped at $19,000,000, though the solicitation notes that funds are not currently available and no award will be made until funding is secured. Performance will occur at Luke Air Force Base, located at 14185 Falcon St, Luke AFB, Arizona 85309, covering multiple streets including Thunderbird Street, Eagle Street, Falcon Street, and Lightning Street. The contractor will be responsible for providing all lighting equipment except the Christmas tree, which will be government-furnished, and must ensure next-day repair service throughout the display period from the first Friday in December through the second Friday in January.
Notice text
2 versions
Update #2 · Latest ·
**Amendment 0001 has been posted to extend the solicitation due date and attach the RFI log.**
Luke AFB is seeking a vendor to provide services for setup, installation and removal of holiday lights on Luke AFB. Please see statement of work dated 16 July 2025 for details of service requirements. When submitting quotes please include all applicable costs. Award will be a base plus four option year contract. Please ensure submitted quotes meet evaluation criteria listed in clause 52.212-2 of the solicitation.
A site visit for this solicitation will be held on Tuesday, 7 October 2025 @ 10:00am MST. The purpose of this site visit is to educate all interested vendors regarding general and local conditions that may affect the cost of contract performances. If interested vendors would like to be included in the site visit, please email your request to Velma Wynn @ velma.wynn.1@us.af.mil and Jacqueline Aranda @ jacqueline.aranda.1@us.af.mil no later than 6 October 2025 by close of business. Please ensure all parties attending have a form of the Real ID drivers licence or one of the acceptable alternatives listed in the attachment. There will be no exceptions.
All questions regarding this solicitaion shall be emailed to Velma Wynn @velma.wynn.1@us.af.mil and Jacqueline Aranda @ jacqueline.aranda.1@us.af.mil , no later 9 October 2025 by close of business.
Questions submitted past this deadline may not be considered for response. Questions MUST only be sent to the points of contacts listed. Questions submitted to anyone other than the POC's will not be reviewed or answered. Questions will be answered as soon as possible, and all questions and answers will be posted to this solicitation so that all potential offerors are afforded the answers.
Please submit proposals via email Velma Wynn @ velma.wynn.1@us.af.mil & Jacqueline Aranda @ jacqueline.aranda.1@us.af.mil. Proposals are due no later than 20 October 2025 @ 11:30pm MST.
“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”
Update #1 ·
Luke AFB is seeking a vendor to provide services for setup, installation and removal of holiday lights on Luke AFB. Please see statement of work dated 16 July 2025 for details of service requirements. When submitting quotes please include all applicable costs. Award will be a base plus four option year contract. Please ensure submitted quotes meet evaluation criteria listed in clause 52.212-2 of the solicitation.
A site visit for this solicitation will be held on Tuesday, 7 October 2025 @ 10:00am MST. The purpose of this site visit is to educate all interested vendors regarding general and local conditions that may affect the cost of contract performances. If interested vendors would like to be included in the site visit, please email your request to Velma Wynn @ velma.wynn.1@us.af.mil and Jacqueline Aranda @ jacqueline.aranda.1@us.af.mil no later than 6 October 2025 by close of business. Please ensure all parties attending have a form of the Real ID drivers licence or one of the acceptable alternatives listed in the attachment. There will be no exceptions.
All questions regarding this solicitaion shall be emailed to Velma Wynn @velma.wynn.1@us.af.mil and Jacqueline Aranda @ jacqueline.aranda.1@us.af.mil , no later 9 October 2025 by close of business.
Questions submitted past this deadline may not be considered for response. Questions MUST only be sent to the points of contacts listed. Questions submitted to anyone other than the POC's will not be reviewed or answered. Questions will be answered as soon as possible, and all questions and answers will be posted to this solicitation so that all potential offerors are afforded the answers.
Please submit proposals via email Velma Wynn @ velma.wynn.1@us.af.mil & Jacqueline Aranda @ jacqueline.aranda.1@us.af.mil. Proposals are due no later than 20 October 2025 @ 11:30pm MST.
“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”
Files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment FA488725Q00400001 SF 30.pdf | ||
| RFI Log.docx | DOCX document | |
| Solicitation - FA488725Q0040.pdf | ||
| FY26 Luke Holiday Lights - SOW_dated 16 July 2025.pdf | ||
| WD 2015-5469 Rev 28 Dated 8 July 2025.pdf | ||
| WARNING EFFECTIVE 7 May 2025 USE THIS ONE.docx | DOCX document | |
| Lights Location Map.pptx | PPTX presentation |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Holiday Lighting for Luke AFB | Award Notice | |
| This notice | Solicitation | |
| Holiday Lighting for Luke AFB | Pre-Solicitation |
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