Histology Sorting and Filing System

The U.S. Geological Survey, National Wildlife Health Center seeks one automated Histology Sorting and Filing System via RFQ, with quotations due September 11, 2026 at 2:30 p.m. Mountain Daylight Time and questions due September 9, 2026. This is not a small business set-aside. An amendment issued September 8, 2026 provides Questions and Answers as Attachment A; all other terms remain unchanged. Contractors must acknowledge receipt of the amendment prior to the quotation deadline.

Place of performance is Madison, Wisconsin. The NAICS code is 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees; PSC is 6640 (Laboratory Equipment and Supplies).

The system must automatically sort, index, and retrieve histology slides (standard size 25.4 mm × 76.2 mm) and paraffin-embedded blocks at minimum processing rates of 200 slides per hour and 500 blocks per hour. Required capabilities include 1D and 2D barcode support, configurable sorting by case number, accession number, stain type, and date, sorting accuracy of 99.5%, barcode read accuracy of 99.8%, and system uptime of 98%. The system must provide user-friendly software with role-based permissions, LIMS integration capability (API preferred), audit logs, daily automatic backups, and operation within 15–30°C temperature and 10–60% non-condensing humidity ranges.

Award is anticipated as a firm-fixed-price purchase order with delivery within 30 days after receipt of order. Vendor deliverables include system hardware, software licenses, integration documentation, training for two USGS staff, warranty, maintenance schedule, and on-site installation. Maintenance and support must include onsite response within 72 hours and remote support during lab operating hours for one year minimum. Quotations must include complete SF18 forms, product specification sheets, manufacturer brochures, authenticity certifications, and Buy American Act compliance. All pricing must be FOB Destination and include applicable federal, state, and local taxes. Consumable costs will be procured separately via charge card within micro purchase limits.