High-resolution linear actuators and components (No Substitutes)
Closed Solicitation Posted
- Solicitation number
- BG477395
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334419 Other Electronic Component Manufacturing
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science, through Brookhaven Science Associates (BSA), seeks firm fixed price quotations for high-resolution linear actuators and related precision components with no substitutes permitted. The procurement includes five line items: two high-resolution linear actuators with stepper motors and gearheads, three preloaded piezo actuators, one 19-inch modular piezo controller housing, three piezo amplifier modules, and one sensor/servo controller module. All quotes must be all-inclusive of freight, tariffs, packing, and handling, and vendors must provide published price lists or comparable pricing documentation to support cost justification per Department of Energy requirements. Contractors must be registered in the System for Award Management (SAM) with a valid Unique Entity Identifier (UEI) unless they are foreign vendors, in which case they must submit AMS-Form-050. The solicitation was posted on April 15, 2026, with a response deadline of May 6, 2026, allowing 21 days for submission of quotations.
This is a direct commercial procurement with no set-aside designations, and no incumbent contractor or specific award value range is identified in the solicitation documents. The contract will be performed at Brookhaven National Laboratory in Upton, New York, with delivery required by August 31, 2026. Bidders must comply with all terms and conditions outlined in BSA Commercial Product Revision 23.0 (effective May 2025), which incorporates 54 FAR clauses and 6 DEAR clauses, and all products classified as ESH&Q Risk Level A3 (Minor) must include Certificates of Conformance and traceability documentation demonstrating procurement from authorized Original Equipment Manufacturers or franchised distributors. Payment terms are Net 30 days from invoice submission to BSA's Accounts Payable office, with invoices required in PDF format and shipments directed to Receiving Building 98 via UPS Ground.
Notice text
Kindly provide a “All Inclusive” FFP (Firm Fixed Price) Quote in my name with the following included:
- Current Date
- Unique Entity Identifier (UEI)
- Country of Origin (COO)
- Lead Time
***Please offer BSA any discounts available for your Best Price.
Items to be quoted *(See attached ENCLOSURE A DRAFT PO) **NO SUBSTITUTES**:
- Published Price list: Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing.
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 (Enclosure B) when applicable.
3. 4.43 Franchised/Licensed “Distributor” Traceability
Products that are not purchased directly from the Original Equipment Manufacturer (OEM)/Original Component Manufacturer (OCM) must be purchased only from a franchised/licensed distributor of the product being offered. The distributor must provide documentation that the distributor is contractually authorized by the manufacturer as a franchised / licensed distributor along with the geographic region(s) covered by the authorization. The distributor must not use brokers (any company, person, or entity who is not an OEM/OCM or authorized by the OEM/OCM) for the purchase of items, unless pre-approval has been granted by Brookhaven Science Associates (BSA). For reference only, a list of authorized/franchised distributors for electronic components can be found at: https://www.trustedparts.com/
Any resulting purchase order will be subject to the attached Terms and Conditions.
Files
| File | Type | Posted |
|---|---|---|
| BSA_Commercial_Product_Rev. 23.0 may_2025.pdf | ||
| B.1 ENCLOSURE A DRAFT PO 477395.pdf |
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