Helium Leak Detector System

Combined Synopsis/Solicitation

AFLCMC/PZI Installation Contracting Support

Wright Patterson AFB, OH 45323

Date: 24 April 2025

Title: Helium Leak Detector System

Request for Quote (RFQ) / Solicitation Number: FA860125Q00085

Quotes Due: 12 May 2025 at 10:00 AM EST

Contact Point(s): Toussaint Lesly, Contract Specialist; lesly.toussaint.4@us.af.mil

Contact Point(s): Raschelle Swindle, Contracting Officer; raschelle.swindle@us.af.mil

1. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.

This requirement shall include 100% small business set aside under NAICS 334519 with a size standard of 600 Employees.

Requirement: Helium Leak Detector System.

CLIN                    Supplies                                             Quantity            Unit

0001                    Helium Leak Detector System              1                Each

         2. Period of Performance: The delivery is required within (8) eight weeks after contract award.

         3. Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860125Q0085 09 May 2025 at 1:00 PM EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to lesly.toussaint.4@us.af.mil and raschelle.swindle@us.af.mil. Any questions received after this date and time may not be considered.

          4. Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at lesly.toussaint.4@us.af.mil and Contracting Officer at raschelle.swindle@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 12 May at 10:00 AM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860125Q0085, Helium Leak Detector System” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any.  E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall conform to the Contract Line Item Number (CLIN) structure of attached solicitation.

        5. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.

        6. Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

        7. SAM Registration: Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.

        8. Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall compete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award. 

List of Attachments:

1. Solicitation
2. Statement of Work (SOW)