Heavy equipment mechanic services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W50S9H-25-Q-A014
- Agency
- Army National Guard Department of the Army, Department of Defense
- Responses due
- Set-aside
- Woman-Owned Small Business
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- Place of performance
- Camp Douglas, Wisconsin 54618, United States
- Points of contact
-
- Seth I. Swieter seth.swieter@us.af.mil (608) 427-1235
- Riley Smith riley.smith.10@us.af.mil (608) 427-1738
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard is seeking Heavy Equipment Mechanic Services at Volk Field Air National Guard Base in Camp Douglas, Wisconsin, through solicitation W50S9H-25-Q-A014. The contractor will provide all personnel, supervision, and quality control necessary to perform maintenance, mechanical/electrical troubleshooting, testing, and repair of Surface Maintenance Equipment for a fleet of 166 vehicles and 47 half-ton to one-ton pickup trucks, including emergency and specialized vehicles like firefighting and aircraft refueling equipment. Key requirements include maintaining a 90% vehicle in-commission rate, conducting comprehensive equipment inspections, completing detailed maintenance reports, and ensuring emergency vehicle mechanics have minimum Level II qualifications. Offerors must submit a completed Standard Form 1449 along with a Vendor Cost Breakdown Worksheet, and all contractors must be registered in the System for Award Management (SAM) prior to quote submission. Questions are due by June 26, 2025 at 1:00 PM CDT, with offers due by July 8, 2025 at 1:00 PM CDT, and all submissions must be made via email to WI.CRTC.VF.Contracting@us.af.mil.
This procurement is set aside 100% for Woman-Owned Small Businesses under NAICS code 561210 (Facilities Support Services) with a size standard of $47 million. The current incumbent is Leo Tech LLC, which currently employs 6 Full-Time Equivalent Heavy Equipment Mechanics, and the government anticipates continuing to use 6 FTE mechanics for this requirement. The contract includes a base year of 12 months beginning September 28, 2025 through September 27, 2026, with one 12-month option year from September 28, 2026 through September 27, 2027. Historical maintenance data shows over 10,000 maintenance hours performed in the past two fiscal years, including approximately 3,000 hours of scheduled maintenance. Services will be performed at Volk Field Air National Guard Base in Camp Douglas, Wisconsin, with the government providing all repair parts, basic tools, and office supplies, while the contractor must provide steel-toe boots and other personal protective equipment not supplied by the government.
Notice text
2 versions
Update #2 · Latest ·
COMBINED SYNOPSIS/SOLICITATION:
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation is attached. Solicitation W50S9H-25-Q-A014 incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2025-03, dated 17 January 2025. This requirement is set-aside 100% Woman Owned Small business. North American Industry Classification System Code (NAICS) is 561210 – Facilities Support Services, with a size standard of $47 Million. All qualified Small Businesses under this industry are encouraged to submit quotations.
DESCRIPTION OF REQUIREMENT: HEAVY EQUIPMENT MECHANIC SERVICES
The contractor shall provide all personnel, supervision, and quality control necessary to perform Heavy Equipment Mechanic Services at Volk Field Air National Guard Base (ANGB) as defined in the Performance Work Statement (PWS).
REFERENCES:
The following publications are available electronically at http://www.acquisition.gov/
Federal Acquisition Regulation (FAR)
Defense Federal Acquisition Regulation Supplement (DFARS)
SPECIAL INSTRUCTIONS:
Offerors must submit a completed and signed Standard Form 1449 (Solicitation W50S9H-25-Q-A014) as their official offer, along with any additional required information in accordance with FAR 52.212-1 Instructions to Offerors Addenda and all applicable fill-in provisions. Additionally, offerors must complete and return the attached "Vendor Cost Breakdown Worksheet – Heavy Equipment Mechanics 2025" alongside their SF 1449 and supporting documentation.
All contractors MUST be registered in the System for Award Management (SAM) http://www.sam.gov database prior to submission of quotes.
QUESTIONS DUE DATE AND TIME:
All questions concerning this solicitation shall be sent via email to: WI.CRTC.VF.Contracting@us.af.mil by 26 June 2025 at 01:00 PM CDT.
A question and answer (Q&A) will be posted, if required, approximately 3 business days after all questions have been received.
OFFER DUE DATE AND TIME:
Offers are due 08 July 2025 at 01:00 PM CDT.
Offerors MUST provide quote via e-mail only.
LATE OFFERS:
Offerors are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in this solicitation by the time specified. Quotations or modification of quotations received at the e-mail address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)).
CONTRACTING OFFICE CONTACT INFORMATION:
All offers and questions pertaining to this solicitation shall be sent by email to the following email address: WI.CRTC.VF.Contracting@us.af.mil
****The Government will NOT answer questions via telephone.
6.26.2026 - QUESTION AND ANSWERS DOCUMENT UPLOADED
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION:
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation is attached. Solicitation W50S9H-25-Q-A014 incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2025-03, dated 17 January 2025. This requirement is set-aside 100% Woman Owned Small business. North American Industry Classification System Code (NAICS) is 561210 – Facilities Support Services, with a size standard of $47 Million. All qualified Small Businesses under this industry are encouraged to submit quotations.
DESCRIPTION OF REQUIREMENT: HEAVY EQUIPMENT MECHANIC SERVICES
The contractor shall provide all personnel, supervision, and quality control necessary to perform Heavy Equipment Mechanic Services at Volk Field Air National Guard Base (ANGB) as defined in the Performance Work Statement (PWS).
REFERENCES:
The following publications are available electronically at http://www.acquisition.gov/
Federal Acquisition Regulation (FAR)
Defense Federal Acquisition Regulation Supplement (DFARS)
SPECIAL INSTRUCTIONS:
Offerors must submit a completed and signed Standard Form 1449 (Solicitation W50S9H-25-Q-A014) as their official offer, along with any additional required information in accordance with FAR 52.212-1 Instructions to Offerors Addenda and all applicable fill-in provisions. Additionally, offerors must complete and return the attached "Vendor Cost Breakdown Worksheet – Heavy Equipment Mechanics 2025" alongside their SF 1449 and supporting documentation.
All contractors MUST be registered in the System for Award Management (SAM) http://www.sam.gov database prior to submission of quotes.
QUESTIONS DUE DATE AND TIME:
All questions concerning this solicitation shall be sent via email to: WI.CRTC.VF.Contracting@us.af.mil by 26 June 2025 at 01:00 PM CDT.
A question and answer (Q&A) will be posted, if required, approximately 3 business days after all questions have been received.
OFFER DUE DATE AND TIME:
Offers are due 08 July 2025 at 01:00 PM CDT.
Offerors MUST provide quote via e-mail only.
LATE OFFERS:
Offerors are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in this solicitation by the time specified. Quotations or modification of quotations received at the e-mail address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)).
CONTRACTING OFFICE CONTACT INFORMATION:
All offers and questions pertaining to this solicitation shall be sent by email to the following email address: WI.CRTC.VF.Contracting@us.af.mil
****The Government will NOT answer questions via telephone.
Attachments
| File | Type | Posted |
|---|---|---|
| QUESTIONS ANSWERS - W50S9H25QA014 - HEM SERVICES - 7.2.2025.pdf | ||
| QUESTIONS ANSWERS - W50S9H25QA014 - HEM SERVICES - 6.26.2025.pdf | ||
| SF 1449 - Solicitation - W50S9H-25-Q-A014 - HEAVY EQUIPMENT MECHANIC SERVICES.pdf | ||
| PWS - HEAVY EQUIPMENT MECHANICS - 2025.pdf | ||
| WAGE DETERMINATION - 2015-4929 - 6.3.2025.pdf | ||
| VENDOR COST BREAKDOWN WORKSHEET - HEAVY EQUIPMENT MECHANICS 2025.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Heavy equipment mechanic services | Award Notice | |
| Heavy equipment mechanic services | Solicitation |
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