Haas VF2-YT Milling machine per (Attachment 1_SPEC) "No Substitutes"
Closed Solicitation Posted
- Solicitation number
- BG464415
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333515 Cutting Tool and Machine Tool Accessory Manufacturing
- PSC
- 3210 Sawmill And Planing Mill Machinery
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven Science Associates, LLC, operating Brookhaven National Laboratory under a prime contract with the U.S. Department of Energy Office of Science, is soliciting quotes for a Haas VF2-YT Milling machine with no substitutes accepted. The procurement requires an "all-inclusive" firm fixed price that must incorporate all costs including freight, tariffs, packing, and handling fees delivered to BNL, as the purchase order will not include separate line items for additional charges. Vendors must provide their country of origin, Unique Entity Identifier, lead time, shipping location, published price lists or comparable pricing documentation, and must be registered in the System for Award Management (SAM) database to support DOE reporting requirements. The solicitation also requires compliance with Brookhaven National Laboratory Supplier Quality Assurance requirements including ISO 9001 standards and specific provisions for product handling and certification. The response deadline is August 18, 2025, providing vendors with one week from the August 11, 2025 posting date to submit their quotes.
This procurement does not utilize any set-aside designations and no incumbent contractors are identified in the solicitation materials. While no specific award value or budget range is disclosed, the procurement involves a single unit of sophisticated manufacturing equipment - a Haas VF2-YT Vertical Machining Center with a 30" x 20" x 20" working area, 40 taper spindle with 30 hp vector drive, and 20-station carousel tool changer, weighing 7,800 pounds with a maximum footprint of 124" L x 95" D x 108" H. The equipment includes a one-year warranty and various optional features such as an RJH-Touch-XL remote jog handle and chip conveyor system. Performance will take place in Upton, New York at Brookhaven National Laboratory, with delivery scheduled for September 26, 2025 to Building 98 on Rochester Street. The procurement falls under NAICS code 333515 for Cutting Tool and Machine Tool Accessory Manufacturing and requires compliance with net 30-day payment terms.
Notice text
Kindly participate in an “All Inclusive” “FFP” (Firm Fixed Price) RFQ by Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE) herewith solicits your quote for A Haas VF2-YT Milling machine per (Attachment 1_SPEC) "No Substitutes" as outlined in the Draft Purchase Order (Enclosure A).
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
Please provide the following on your quote:
1. Country of Origin (COO)
2. Unique Entity Identifier (UEI)
3. Lead Time
4. Ship from Country or State
Please also return the following along with your quote:
- Published Price list: Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing.
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 (Enclosure B) when applicable.
This will be the only notification made requesting such solicitation for this RFQ.
Upon an award the attached Terms and Conditions will apply
Files
| File | Type | Posted |
|---|---|---|
| BSA_Commercial_Product_Rev. 23.0.pdf | ||
| ATTACHMENT 1_SPEC.pdf | ||
| ENCLOSURE A DRAFT PO.pdf |
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