H999--MT VAHCS Water Testing Svs POP 11/1/2026-10/31/2031
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25927Q0001
- Agency
-
Veterans Integrated Service Network 19
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541380 Testing Laboratories and Services
- PSC
- H999 Other Qc/Test/Inspect- Miscellaneous
- Place of performance
- 3687 Veterans Drive Fort Harrison, MT 59636 -1500 Billings, Montana 59102 MT
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Veterans Integrated Service Network 19 (VA Network Contracting Office 19, Greenwood Village, Colorado) anticipates solicitation of laboratory water testing services for the Montana VA Health Care System, with responses to the sources-sought notice due July 8, 2026 at 10:00 AM Mountain Time.
The contract is structured as a 60-month Indefinite Delivery Indefinite Quantity vehicle (base year plus four one-year ordering periods) with an anticipated performance period from November 1, 2026 through October 31, 2031. No set-aside is anticipated. Place of performance is the Montana VA Health Care System in Fort Harrison and Benjamin Charles Steele VA Clinic in Billings, Montana, with the option to add additional Montana VA facilities as required.
The contractor must hold Montana Department of Public Health and Human Services Laboratory Certification as a Drinking Water Laboratory throughout the contract term and maintain all required EPA and Montana Department of Environmental Quality potable water testing certifications. Demonstrated experience supporting water systems of similar size and complexity, including facilities with medical water distribution and treatment systems, is required. The contractor must possess logistical capability to receive and process samples within 24 hours of collection and must furnish all labor, materials, equipment, sample bottles, shipping containers, labels, transportation, certifications, insurance, and supervision.
Estimated annual testing volumes include 420 Heterotrophic Plate Count analyses, 139 Total Coliform and E. coli analyses, and various chemical analyses including Trihalomethanes, Haloacetic Acids, Total Organic Carbon, Chlorides, Water Hardness, Total Alkalinity, pH, Conductivity, and organic compound testing.
NAICS 541380 applies; small business size standard is $19 million. Responses must include a Capabilities/Qualifications Statement (maximum 8 pages), completion of the Market Research Table Questionnaire, and NAICS code applicability responses.
Notice text
draft - Statement of Work
Laboratory Water Testing Services
1.0 PURPOSE
The Montana VA Health Care System (MTVAHCS) located in Fort Harrison, MT, and Billings MT, with the option to add additional MT VA facilities as required, requires a qualified contractor to provide laboratory water testing services, including analysis, reporting, and verification of water safety. These services ensure compliance with VA environmental requirements and support the safety of Veterans, staff, and visitors.
The Contractor shall furnish all labor, materials, equipment, sample bottles, shipping containers, labels, transportation, certifications, insurance, and supervision necessary to perform services in accordance with this SOW. Services must be performed in a cost-effective, efficient, and compliant manner in support of the VA mission.
Contractor personnel are not considered Government employees for any purpose.
2.0 PERIOD OF PERFORMANCE
A 60-month (5 year) Indefinite Delivery Indefinite Quantity contract with a Base year plus four (4) 1-year ordering periods is anticipated.
Service dates and quantities will be identified on each funded Task Order.
3.0 PLACE OF PERFORMANCE
Montana VA Health Care System
Fort Harrison and Billings MT locations
Specific delivery instructions, shipping methods, and laboratory drop off locations will be provided by the COR.
4.0 QUALIFIED CONTRACTOR REQUIREMENTS
The Contractor must have and maintain the following throughout the life of the agreement:
Relevant Experience: Demonstrated experience supporting water systems of similar size and complexity, including facilities with medical water distribution and treatment systems.
Laboratory Certification: Certification as a Drinking Water Laboratory in Montana, issued by MT DPHHS Laboratory Certification Program(Attachment 1).
EPA/MTDEQ Compliance: Maintain all required federal and state potable water testing certifications.
Logistical Capability: Ability to receive and process samples within 24 hours of collection.
Reliable Transportation: Must account for remote location challenges, weather delays, and mail/shipping unreliability.
Contractor and Subcontracted laboratories must meet all requirements 1 5
Contractor must submit all updated certifications to the CO and COR within 5 business days of any change.
5.0 TASKS AND REQUIREMENTS
The Contractor shall perform water sample analysis as required by EPA, MT DEQ, and the VA. Not all testing will occur every performance period.
5.1 Required Analyses and Estimated Quantities for one service year
Description of Analysis
Yearly Estimated Quantiles
Analytical method
Heterotrophic Plate Count
420
9215B
Total Coliform & E-Coli (bacteria)
139
9221B
Trihalomethanes (THM)
4
E524.2
Haloacetic Acids
4
E552.2
Lead (only year 2)
0
E200.7_8
Copper (only year 2)
0
E200.7_8
Total Organic Carbon
11
A5310C
Chlorides
4
E300.0
Water Hardness
78
A2340B
Total Alkalinity
78
A2320B
Ph Level
78
A4500-H B
Conductive
47
A2510B
Semi-volatile Organic compounds 1
2
E625.1
Semi-volatile Organic compounds 2
2
E625.1
Purgeable Organics
2
E624.1
5.2 Sample Bottle Requirements
EPA/DEQ approved sample bottles for each sampling method
Return shipping labels and fees
Labels, chain of custody forms, and shipping materials
5.3 Ordering Procedures
Written funded Task Orders (TOs) will be issued for services.
Contractor must provide signed Service Reports with each completed order.
5.4 GOVERNMENT RESPONSIBILITY
A. COR or staff will collect samples per established method.
B. Samples shall follow all healthcare safety and infection control practices.
5.5 Sample Collection & Transportation
A. SAMPLE PREPARATION AND STORAGE FOR TESTING SAMPLES
Contractor provides supplies.
Includes insulated containers, labels, icepacks, prepaid shipping.
VA collects samples and transports via cooler.
5.6 Compliance Requirements
Federal & State Safe Drinking Water Acts
Federal, State, and local water system testing regulations
All MT DPHHS and EPA requirements for potable water testing
All applicable VA Medical Center directives
6.0 DELIVERABLES
6.1 Contractor Point of Contact (POC)
POC name, email, and phone number
Copies of POC qualifications
Submitted at award and within 2 business days of change.
6.2 Test Reports
Reports emailed within #24hours of completion
Signed PDF within 10 working days (
Files
| File | Type | Posted |
|---|---|---|
| 36C25927Q0001.docx | DOCX document | |
| Attachment 1 - Montana DEQ Drinking Water Regulations Summary.pdf |
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