H944--WRJ Sterile Processing Steam Quality Testing

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.

If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 541380, (Testing Laboratories and Services) with a size standard $19 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Steam Quality Testing at the White River Junction VAMC per the Statement of Work below.

This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 5:00 PM EST, 17 August 2023. All responses under this Sources Sought Notice must be emailed to Kenya Mitchell at kenya.mitchell1@va.gov with RFQ # 36C24123Q0908 Steam Quality Testing in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.

Attachment 1

Sources Sought Worksheet

QUALIFICATION INFORMATION:

Company / Institute Name: _______________________________________________________

Address: ______________________________________________________________________

Phone Number: ________________________________________________________________

Point of Contact: _______________________________________________________________

E-mail Address: ________________________________________________________________

Unique Entity Identifier (UEI) #:Â ___________________________________________________

CAGE Code: __________________________________________________________________

SAM Registered: (Y / N)

Other available contract vehicles applicable to these sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________

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SOCIO-ECONOMIC STATUS:

VIP Verified SDVOSB: (Y / N)

VIP Verified VOSB: (Y / N)

8(a): (Y / N)

HUBZone: (Y / N)

Economically Disadvantaged Women-Owned Small Business: (Y / N)

Women-Owned Small Business: (Y / N)

Small Business: (Y / N)

NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

CAPABILITY STATEMENT:

Provide a brief capability and interest in providing the service as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

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Attachment 2

STATEMENT OF WORK

Project Name: Steam Quality Testing

Project Scope

The White River Junction VA Healthcare System requires the services of a qualified firm to provide services allowing for annual steam quality testing of our steam distribution system to sterile processing equipment.

The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

Tasks and Requirements

Tasks to be performed by the Contractor. These tests are to be performed annually. Per VA

Standards, these are to be performed if any changes to the steam system are made due to

maintenance or other reasons. Please include an additional 5 tests for instances when WRJ VA

may need to perform additional testing due to changes to the steam system.

1. Test steam quality at sampling ports prior to steam sterilizers in the Sterile Processing

Department.

2. Steam Quality Testing should perform test to assess:

a. Steam dryness between 97% and 100%

b. Percentage of non-condensable gases (e.g., air) at a level (less than 3.5% v/v condensate) that will not impair steam penetration into sterilization loads.

c. Presence of superheated steam (expressed as a temperature in degrees above saturation point) of less than 25°C (77°F).

3. The Contractor shall perform the Steam Quality Testing annually.

4. The Contractor may also be asked to perform additional testing as needed when WRJ VAMC performs changes to the Steam Distribution System or Supply Water that may affect the Steam Quality.

Place of Performance:

White River Junction VA Medical Center

163 Veterans Drive

White River Junction, VT 05001

Period of Performance:

This contract is a base plus 4 option year contract. Please provide a quote indicating base cost plus, option year costs.

Privacy Statement

Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.