H942--FY24: Air Quality and Fungus Sampling One-time Contract

Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP

Effective Date: 03/15/2023

Revision: 01

A.1 DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

The solicitation number is 36C24824Q0632 issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-03 Effective 02-23-2024. The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far

This solicitation is being conducted under FAR Part 13 Simplified Acquisition Procedures (SAP), and FAR Part 12, Acquisition of Commercial Items.

This combined synopsis-solicitation is 100% set-aside for Small Business (SB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 541620, with a small business size standard of $19.0M.

The PSC is H942.

The Network Contracting Office (NCO) 8, San Juan Services Team is seeking to purchase non-personal services for Air Quality and Fungus Sampling services.

Detailed specifications and requirements are provided in Attachment 1-RFQ-Air Quality and Fungus Sampling-36C24824Q0632.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Addenda to this provision is applicable and contain the evaluation criteria and basis for award. The document is attached.

52.212-3 Offeror Representations and Certifications Commercial Products And Commercial Services (Nov 2023). Offerors shall complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023), applies to the acquisition.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Services (Feb 2024), applies to this acquisition.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

A.2 EVALUATION FACTORS FOR AWARD:

The Evaluation factors for this Request for Quote (RFQ) solicitation are: Technical, Past Performance and Price.

TECHNICAL FACTOR - The Government needs assurance that the selected offeror is the best qualified to perform the services requested in the Scope of Work (SOW) solicited. The Offeror shall meet or exceed the minimum qualifications standards to be consider for this contract opportunity. The Offeror shall provide proof of technical competence and experience in the area of expertise required by this SOW. The contractor shall evidence qualified personnel with appropriate combinations of education, training, and experience.

Contractor shall provide evidence that it possesses an Environment Health and Safety license with a least 5 years of experience in performing and completing Indoor Air Quality assessments.

Industrial Hygienist(s) (IH) / Mold Inspector. Contractor shall provide evidence that it possesses an IH qualified with a minimum of 5 years of experience in the environmental, health and safety field with the company related to IAQ and sampling and 5 years of experience overall.

Certified Industrial Hygienist(s) (CIH). Contractor shall provide evidence that it possesses an CIH by the American Board of Industrial Hygienist with a minimum of 5 years of experience in the environmental, health and safety field with the company related to IAQ and sampling and 5 years of experience overall.

The Contractor shall provide documentation of the certificates of training, licenses, experiences, and permits. The Contractor shall insure that all certificates of training, licenses, and permits are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each CIH, IH / licensed Mold Inspector / technician that are going to be performing the work to fulfill contract requirements.

Past Performance Factor: An offeror past performance is important in determining its ability to successfully perform the services described in the SOW. The Government is interested in ensuring that the offeror has a successful history of recent and relevant past performance. In order to be considered relevant and recent, all references shall be similar in scope to the solicitation requirement, and services performed within the last three (3) years preceding the submission of this quote.

Prospective contractors (quoters) shall submit three (3) references of past or current contract performance. References may include Federal, State, Local Government, and/or private sector. References shall include: company name, telephone number, point of contact, e-mail address, contract amount, and performance period.

Past Performance will be evaluated to assess its relative merit with respect to the solicitation requirements. Evaluation will be based on current and past performance information furnished by the quoter, as well as information from available sources such as other government agencies, suppliers, etc.

Past Performance information to be considered includes:

Timeliness: Met or exceeded the contract schedule of services.

Quality of Product and Services: Quoter s ability to comply with the contract requirements, effectiveness of its quality control system, field associated quality control problems and corrective action taken.

Safety: Quoter s compliance with safety regulations and resolution of safety problems encountered. Customer Satisfaction: Satisfaction of prior customers and end users. This includes the willingness of prior customers to do business with the quoter again if given the choice.

In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available, quoter will not be evaluated favorably or unfavorably on past performance.

PRICE FACTOR: Price will be evaluated to determine price reasonableness.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

Questions Due Date: Friday March 8, 2024, at 10:00 a.m. Eastern Time Zone. Offers are due on Thursady March 14, 2024, by 10:00 a.m. ETZ. Submittal is via email to: elder.vazquezmelendez@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

A3. QUOTE PREPARATION INSTRUCTIONS:

To assure timely and equitable evaluation of quotes, prospective contractors (quoters) must follow the instructions contained herein. Quoters are required to meet all solicitation requirements.

The quoter response shall consist of a price, technical and past performance submission. Submit to the Contracting Office by the time and place indicated in the solicitation.

Price quote Submission: Quoters shall price all line items listed in the price schedule.

Technical Submission: In demonstrating the ability to comply with the solicitation requirements, quoters shall meet and provide all solicitation technical requirements and submissions with their quote in accordance with the SOW and section A.2 Evaluation Factors for Award above.

Past Performance Submission: Submit with quote (3) past performance references.